Ricoh Type 480 manuals
Computer Equipment > Scanner
When we buy new device such as Ricoh Type 480 we often through away most of the documentation but the warranty.
Very often issues with Ricoh Type 480 begin only after the warranty period ends and you may want to find how to repair it or just do some service work.
Even oftener it is hard to remember what does each function in Scanner Ricoh Type 480 is responsible for and what options to choose for expected result.
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128 pages 3.49 Mb
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128 pages 3.5 Mb
1 Scanner OptionTypeOperating Instructions Scanner ReferenceGetting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix 3 Manuals for This Machine5 TABLE OF CONTENTS1. Getting Started 2. Sending Scan Files by E-mail 3. Sending Scan Files by Scan to Folder 6 4. Storing Files5. Delivering Scan Files 6. Using the Network TWAIN Scanner Function 7. Configuring/Registering Scan Settings 7 8. Troubleshooting9. Initial Scanner Setup 10.Appendix 9 How to Read This Manual 11 1. Getting Started25 2. Sending Scan Files by E-mailPreparation for Sending by E-mail26 E-mailScreenThe e-mailis as shown panel, it is highlighted like . Keys that cannot be selected appear like 1.Destination field Prev.] Next] Check Modes 2.[] E-mail/Scanto Folder 3.E-mailicon () 4.[Registration No.] 5.[Manual Input] [Manual Input] 7. [ ] Switch Destination List/Search/Switch Title 8.Destination list 27 Sending Scan Files by E-mailProcedure for Sending E-mail28 [To][Cc] [Bcc] Selecting a destination from the list A Select the destination BTo select more destinations, re- peat steps A Clear/Stop Using a registration number to select a destination APress [Registration No.] CTo select more destinations, re- peat steps A to B 29 Manual entry of an e-mailaddressAPress [Manual Input] BEnter the e-mailaddress CPress [OK] [ProgDest] [Change] DTo enter more destinations, re- peat steps A to C Searching for a destination in the destination list BPress [Search by Dest. Name] [E-mail Ad- dress] C Enter part of the destination name [Search by Dest. Name] and [E- mail Address] 30 ❒It is necessary to differentiate between uppercase and low- ercase lettersDPress [OK] ESelect a destination FPress [Exit] Searching for a destination in the LDAP server BPress [Search LDAP] CPress [Select Server] DSelect the LDAP server The LDAP server can be reg- istered in advance in Net- work Guide EPress [OK] FPress [Advanced Search] Each search condition (Name If you select , you can add a field for LDAP search. For details, see Net- work Guide 31 [Name][Search Criteria] [Search Beginning Word] [Search End Word] [Exact Match] [Include One of Words] • [Exclude Words]: The names [Fuzzy Search] IPress [OK] [Details] JSelect a destination KPress [Exit] 32 Checking selected destinationsG Select the file type if necessary APress [Attached File] BPress [File Type] CSelect the file type of the file DPress [OK] twice H Specify the file name if necessary BPress [File Name] CEnter a file name I Specify the e-mailsender [Attach Sender's Name] Selecting a sender from the list APress [Attach Sender's Name] 33 B Select the senderUsing a registration number to specify a sender name [Return Receipt] are displayed Searching for a sender BPress [] 34 CPress [User (Dest.) Name]Address] D Enter part of the sender name [Us- er (Dest.) Name] FSelect the sender GPress [Exit] HPress [OK] J For a reception confirmation e-mail,press [Return Receipt] [Return Receipt] ❒To use [Return Receipt] you must: K Specify a subject if necessary [Urgent] APress [Subject / Message] 35 BPress [Attach Subject]CSelect the subject [Urgent] DPress [Manual Input] EEnter the subject “New prod- uct appearance” FPress [OK] GPress [OK] twice L Enter a message if necessary Selecting a message from the list BPress [E-mailMessage] C Select a message Manual entry of a message CPress [Manual Input] D Enter the message “Thank you for what you did yesterday” EPress [OK] three times M Place originals [Stop] 36 Simultaneous Storage and Sending by E-mail[Select Stored File] A Make settings for the original, such as orientation and output tray B Make the scan settings C Specify the destination D Specify the sender and a subject 37 E Press [Store File]F Make sure [Send & Store] is select- ed [Send & Store] G Specify file information if neces- sary H Press [OK] I Place originals 38 Checking the E-mailResults39 3.Sending Scan Files by Scan to FolderPreparation for Sending by Scan to Folder40 Scan to Folder ScreenThe Scan to Folder screen is as shown 3.Scan to Folder icon () 5.[Enter Destination] [Enter Destination] When the scan file is sent to desti- nations for [Re- turn Receipt] 42 Sending Scan Files by Scan to FolderProcedure for Sending by Scan to Folder43 Selecting a destination folder from the listA Select the destination folder B To select more destination fold- ers, repeat step A Using a registration number to select a destination folder C To select more destination fold- ers, repeat step B 44 APress [Enter Destination]BPress [SMB] [SMB] C Press [Manual Input] on the right side of the path field D Enter the path for the folder If entering a user name to log on is required, press [Manual In- put] GEnter the user name If entering a password to log on is required, press [Password] JEnter the password KPress [OK] LPress [Connection Test] [Connection Test] 45 M Check the connection test re- sult, and then press [Exit]NPress [OK] OTo enter more destinations, re- peat steps A to N Specifying a folder in the FTP server BPress [FTP] [FTP] C Press [Manual Input] on the right side of the server name field D Enter a server name FPress [Manual Input] on the right side of the path field GEnter the path for the folder JEnter the user name 46 M Enter the passwordTo change the port number which is set in PPress [Connection Test] Q Check the connection test re- sult, and then press [Exit] RPress [OK] STo enter more destinations, re- peat steps A to R Searching for a destination folder in client computers on the network C Press [Browse Network] on the right side of the path field [Browse Network] 47 [Up One Level]D Select the client computer that has the destination folder E Select the destination folder GPress [OK] Searching for a destination folder in the destination list A Press [ ] [Search by Folder Name] C Enter part of the destination folder name 48 [Search by Dest. Name] and [Search by Folder Name]ESelect a destination folder BPress [File Type] CSelect the file type 50 Checking the Scan to Folder Results51 4. Storing FilesStoring Files52 Storage ProcedureE Make the settings for storing scan files APress [Store File] BPress [Store Only] [Store Only] F Specify file information G Place originals 53 B Specify file informationSpecifying a user name APress [User Name] BSelect the user name Specifying file information A Press [Store File] [Administrator Tools] [Non-programmed Name] 54 Specifying a file nameAPress [File Name] BEnter the file name Specifying a password APress [Password] BEnter a four to eight digit number using the number keys C Press [OK] to return to the previous screen C Press the {#} key D Enter the same number as you entered in step Bfor confirma- tion E Press the {#} key 55 Displaying the List of Stored Files56 Viewing the ListThe list of stored files has the following elements ❒Depending on the security settings, certain files may not be displayed ❖When using the network delivery scanner, e-mail,or Scan to Folder function ❖When displaying information of a selected stored file 1.Keys for searching for files 2.Keys to switch to the information display 3.Keys for sorting files 4.Keys for changing file information 5.List of stored files [Docu ment Server] key 57 Searching for FilesSearching by user name A On the screen with the list of stored files, press [Search by User Name] [Manage / Delete File] [Send] B Select the user name to be used for the search 8. Information for a selected stored file [Detail] The user names shown here are names that were registered on the C Press [OK] C To select multiple files, repeat step B [Display Selection] D Press [OK] E Switch the destination list if nec- essary F Specify a destination G Specify the sender, subject, and message if necessary H Press the {Start} key 59 Checking Stored Files from a Client Computer61 Managing Stored Files65 5. Delivering Scan Files77 6.Using the Network TWAIN Scanner FunctionPreparation for Using the Network TWAIN Scanner 78 Scanning Originals79 E Place originalsF If you have further originals, repeat Step E G After completing scanning, click [Cancel] on the computer display H A message appears on the computer display. Click [OK] J Save the scan file in DeskTop- Binder AOn the [File] menu, click [Exit] BEnter the file name, and then click [OK] -Editingand printing scan files 81 7.Configuring/Registering Scan SettingsSpecifying Scan Settings82 ❖Scan SizeSelect the size of the original to be scanned [Auto Detect] [Custom Size] [Auto Detect] 7 can be selected: A0R, A1RS, A2RS A3RS, A4RS,B1R B2RS,B3RS,B4RS 36⋅ 48 inchR 34⋅ 44 inchR 30⋅ 42 inchR 24⋅ 36 inchRS 22⋅ 34 inchRS 18⋅ 24 inchRS 17⋅ 22 inchRS 12⋅ 18 inchRS 11⋅ 17 inchRS 81/2 ⋅ 14 inchRS 9 ⋅ 12 inchRS 81/2 ⋅ 11 inchRS ❖Edit Make editing settings •Erase Border Delete the borders of the scanned original according to the width specified [Same Width] [Diff. Width] •Positive / Negative [Positive / Nega- tive] ❒If you select [Erase Border], the deleted margin is made black •Mirror Image [Mirror Image] 83 Specifying the Orientation and Output Tray of the OriginalFor E-mail,Scan to Folder, and a Network Delivery Scanner B Press [OK] 84 For a Network TWAIN ScannerA Open the Scanner Properties dialog box 7B Specify [Scan Mode:] according to the type of original and scanning [Scan Mode:] [Original Size] [Specify output size] [Quality ] [Authentication ...] [Standard] [Diazo type] [Rotate Image:] [Quality] 85 Scanning Multiple Pages into a Single File❒The selected destination appears while scanning the originals E To scan additional originals, load them within the specified time Repeat this step until all originals are scanned 7Note Alternately, you can press the 86 When a Time Limit Is NotSpecified for Additional Originals 88 Programs91 8. TroubleshootingIf Your Machine Does Not Operate As You Want 94 When a Message Is Displayed95 Connection with LDAP server hasfailed. Check the server status Connection with the destination has failed. Check the status and connec tion. To check the current status press [Scanned Files Status] Entered protection code for destina tion is incorrect. Please re-enter Exceeded max. data capacity. Original Orientation to , then press the Start key again Exceeded max. E-mailsize. Sending E mail has been cancelled. Check [Max E-mailSize] in Scanner Features Exceeded max. file capacity. Delete the unnecessary stored files Exceeded max. No. of search results which can be displayed Max.: nnn 96 Exceeded max. number of alphanumericcharacters characters for the path Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files can be used in Document Server at the same time Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file Exceeded max. number of standby files Try again after the current file is sent Exceeded max. page capacity per file Press [Send] to send the scanned data or press [Cancel] to delete Exceeded time limit for LDAP server search. Check the server status LDAP server authentication has failed Check the settings Load paper of the following sizes. Re quired: A3 97 Memory is full. Cannot scan. Thescanned data will be deleted Memory is full. Do you want to store scanned file Memory is full. Press [Send] to send the current scanned data, or press [Cancel] to delete Original is being scanned by another function Output buffer is full. Sending the data has been cancelled. Please try again later Selected file is currently in use Cannot change file name Cannot change password Cannot change user name 98 Cannot delete itSelected files contain file(s) that the user does not have access privi leges to. Please note that only the files with access privileges will be deleted Sender's name is not selected. Please specify sender's name Sending the data has failed. The data will be resent later Sending the data has failed. To con firm the result, check [Scanned Files Status] The destination list has been updated Specified destination(s) or sender's name has been cleared The E-mailaddress entered is not cor rect. Please re-enter The entered path is not correct Please re-enter 99 The specified group contains someinvalid destination(s). Do you want to select only valid destination(s) Transmission has failed. Insufficient memory in the destination hard disk To check the current status, press [Scanned Files Status] Updating the destination list Please wait. Specified destination(s) or sender's name has been cleared Updating the destination list has failed. Try again You do not have the privileges to use this function No HDD is available for this function or File Format Converter is not con nected. Cannot use Scanner Function 100 When an Error Message Appears on the Client Computer103 9. Initial Scanner SetupScanner Features104 ❖Destination List Settings[Off] [Delivery Option] [File Transfer] [Destination List Display Priority 1] [Update Delivery Server Destination List] ❖Send Settings ❖Administrator Tools 105 Adjusting Scanner Features106 Settings107 ❖Change Initial ModeSelecting a custom size A Press [Custom Size] on the Scan Size Setting screen Specifying Vertical and Horizontal Measurements (Length and Width) A Enter the original size with the number keys [X1] [Y1] [X2] [Y2] C Enter the scan size (area) with the number keys [X3] [Y3] 108 D When all dimensions are en- tered, press [OK]Automatically Detecting the Vertical Measurement (Length) APress [Auto Detect] B Press [Exit] twice 109 Destination List Settings❖Destination List Display Priority [E-mail /Folder] or [Delivery Server] [E- mail / Folder] [Destina- tion List Display Priority 1] You can select either [E-mailAd- dress] or [Folder] ❖Select Title [Title 1] [Title 2] [Title 3] ❖Update Delivery Server Destination List Send Settings❖TWAIN Standby Time 110 [On]❖File Type Priority ❖Compression (Black & White) ❖Print & Delete Scanner Journal • [Delete All after Printing]: [Do not Print: Delete Oldest] [Do not Print: Disable Send] ❖Print Scanner Journal ❖Delete Scanner Journal ❖Max. E-mailSize ❖Divide & Send E-mail [Max. E- mail Size] [Max E-mail Size] [No] [Yes (per Page)] [Yes (per Max. Size)] ❒When [Multi-page:TIFF] or [Multi page: PDF] [File Type Priority] ❖E-mailInformation Language [Scan- ner Features] [Scanner Fea- tures] [Store File] 111 Administrator Tools❖Menu Protect ❖Store File Priority Select [Send & Store], [Store Only], or 113 10. Appendix
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