Delivering Scan Files | Ricoh Type 480 manual

5. Delivering Scan Files

Scan files can be sent to a specified destination using the network delivery scan- ner function. This chapter explains the preparation for delivering files, various display screens, delivery procedures, and how to check the delivery results when this function is used.

Important

❒A delivery server in which the ScanRouter delivery software is installed is necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first in the delivery serv- er. Also, connected devices should be configured in [Set I/O Device] of the Scan- Router delivery software. For details, see the ScanRouter delivery software Help.

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Ricoh Type 480 appendix Delivering Scan Files

Contents

Scanner Option Type Page Manuals for This Machine General Settings GuideSecurity Reference Copy Reference Other manuals Manuals for DeskTopBinder Lite Table of Contents Storing Files Specifying Scan SettingsDisplaying the List of Stored Files Managing Stored Files Specifications 115 Settings105 Placing Originals 109 Software Supplied on CD-ROM 110Page Names of Major Options How to Read This ManualSymbols Page Control Panel Start key Clear/Stop key Mail Network Scanner FTP server Scan to Folder This machine Client computer StoreStoring Files Delivery server Network Delivery Scanner Network Twain Scanner Twain Driver Installing SoftwareQuick Install Click DeskTopBinder Lite DeskTopBinderClick Twain Driver Login Using the Control Panel User AuthenticationPress Enter for Login User Name Press Enter for Login Password Press User Tools / Counter Press Logout PanelPress Yes PressUser Tools / Counter Programming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Preparation for Sending by E-mail Sending Scan Files by E-mail Manual Input Mail ScreenRegistration No Press E-mail Press Switch Destination ListSending Scan Files by E-mail Press Registration No Using a registration number to select a destinationSelecting a destination from the list Searching for a destination Destination list Manual entry of an e-mail addressPress Manual Input Press Search by Dest. Name Press OK Select a destination Press Exit Searching for a destination in the Ldap serverPress Search Ldap Press Select Server Select the Ldap server Select a destination Press Exit Exclude Words The names Selecting a sender from the list Checking selected destinationsPress Attached File Press File Type Press Attached File Press File Name Searching for a sender Using a registration number to specify a sender nameSelect the sender Return Receipt are displayed Press Subject / Message Press User Dest. NameTo use Return Receipt you must Manual entry of a message Selecting a message from the listPress Attach Subject Press Subject / Message Press E-mail Message Specify the destination Specify the sender and a subject Simultaneous Storage and Sending by E-mail Press OK Place originals Press Store File Items that can be checked Checking the E-mail Results Preparation for Sending by Scan to Folder Sending Scan Files by Scan to Folder Enter Destination Scan to Folder ScreenScan to Folder icon Preparation for Sending by Scan to Folder Specify the destination folder Press Switch Destination List Press E-mailSending Scan Files by Scan to Folder Selecting a destination folder from the list Using a registration number to select a destination folderSelect the destination folder To select more destination fold- ers, repeat step a Press Enter Destination Enter the password Press OKEnter the path for the folder Enter the user name Enter a server name Specifying a folder in the FTP serverPress FTP Enter the password Select the client computer that has the destination folder Searching for a destination folder in the destination listSearch by Folder Name Enter part of the destination folder name Enter a file name Search by Dest. Name and Search by Folder NamePress OK Select a destination folder Press Exit Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing Files Make the settings for storing scan files Storage ProcedurePress Store File Press Store Only Press OK Specify file information Select the user name Specifying file informationPress User Name Specifying a file name Specifying a passwordPress Password Press Select Stored File Press Manage / Delete File Displaying the List of Stored FilesDisplay the list of stored files Keys for changing file information Viewing the ListKeys for searching for files Searching by user name Searching for FilesManage / Delete File Send On the screen with the list of stored Searching by file nameFiles, press Search by File Name Select a file To select multiple files, repeat step B Viewing a list of stored files using DeskTopBinderChecking Stored Files from a Client Computer Viewing a list of stored files using Web Image Monitor Deleting Files Managing Stored FilesChanging File Information Press Delete File Changing the file name Changing the user namePress Change User Name Press Change File Name Press Change Password Changing the password Storing Files Delivering Scan Files Preparation for Delivering Network Delivery Scanner Screen Switch Destination List/SearchNetwork delivery scanner icon Attach Senders Name Return Re- ceipt Attach Subject Delivering Scan Files Delivery ProcedurePress Switch Destination List Press Delivery Server To select more destinations, re- peat step B Searching for a destinationTo select more destinations, re- peat step a Press Search Address Book Press Search by Dest. Name Manual entry of a destinationSearch by Comment Enter the destination Enter part of the destination Name Specify the sender sender of the file if necessary Searching for a sender Press the subject Urgent Simultaneous Storage Delivery Press Store File Press UPrev. or TNext to Checking the Status of Delivery Delivering Scan Files Preparation for Using the Network Twain Scanner Using the Network Twain Scanner Function Scanning Originals Editing and printing scan files Using the Network Twain Scanner Function Resolution Specifying Scan SettingsPress Scan Settings Scan Type Auto Detect Reference Scan SizeEdit Orientation selection Specifying the Orientation and Output Tray of the OriginalSpecifying the Output Tray for the Original Select Original Orientation or Origi- nal Exit Open the Scanner Properties dia- log box For a Network Twain Scanner Place the originals Scanning Multiple Pages into a Single FileMake sure Next Original Wait is not selected Select Next Original Wait When a Time Limit Is Not Specified for Additional Originals After all originals are scanned Press the # key To scan additional originals, load them Registering a Program ProgramsPress m Register Press the program number you want to register Press B Recall Recalling a ProgramPress the number of the program you want to recall Press Register Press Change Name Changing the Program Name If Your Machine Does Not Operate As You Want When Scanning Is Not Performed as ExpectedWhen the Delivery Function Does Not Work Network Cannot Be Browsed When Sending a Scan File When Stored Files Cannot Be AccessedTwain Driver Cannot Be Started Stored Files Cannot Be Edited List...Please Operations are not possible when messages appear When an Error Message Appears on the Control Panel When a Message Is Displayed Connection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some Another user is already logged When an Error Message Appears on the Client Computer Mode Troubleshooting Scan Settings Scanner Features Administrator Tools Destination List SettingsSend Settings Change the setting Adjusting Scanner Features Scan Settings SettingsDefault Scan Settings Next Original Wait at Off Press Custom Size on the Scan Size Setting screen Change Initial ModeSelecting a custom size Enter the original size with the number keys Press Auto Detect Automatically Detecting the Vertical Measurement Length Send Settings Destination List Settings Compression Black & White File Type PriorityPrint & Delete Scanner Journal Print Scanner Journal Mail Information Language Administrator ToolsMenu Protect Store File Priority 104 Appendix Relationship between Resolution and original size 106 107 When Using as a Network Twain Scanner Deg Placing Originals Table of files Software Supplied on CD-ROMFile storage folder System requirements Software installed with DeskTopBinder Mail Specifications for Transmission/Store/Delivery FunctionsTransmission Simultaneous Transmission Scan to Folder Network delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707