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Ricoh Type 480 appendix Storing Files, Displaying the List of Stored Files, Managing Stored Files

Models: Type 480

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4. Storing Files
Storing Files	43
Storage Procedure	44
Displaying the List of Stored Files	47
Viewing the List	48
Searching for Files	49
Sending Stored Files by E-mail or Scan to Folder, or Delivering	50
Checking Stored Files from a Client Computer	51
Managing Stored Files	53
Deleting Files	53
Changing File Information	53
5. Delivering Scan Files
Preparation for Delivering	58
Network Delivery Scanner Screen	59
Delivering Scan Files	60
Delivery Procedure	60
Simultaneous Storage and Delivery	65
Checking the Status of Delivery	67
6. Using the Network TWAIN Scanner Function
Preparation for Using the Network TWAIN Scanner	69
Scanning Originals	70
7. Configuring/Registering Scan Settings
Specifying Scan Settings	73
Specifying the Orientation and Output Tray of the Original	75
For E-mail, Scan to Folder, and a Network Delivery Scanner	75
For a Network TWAIN Scanner	76
Scanning Multiple Pages into a Single File	77
When a Time Limit Is Specified for Additional Originals	77
When a Time Limit Is Not Specified for Additional Originals	78
Programs	80
Registering a Program	80
Recalling a Program	81
Changing a Registered Program	81
Deleting a Program	81
Changing the Program Name	82

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Ricoh Type 480 Storing Files, Displaying the List of Stored Files, Managing Stored Files, Preparation for Delivering

Contents

Scanner Option Type Page Security Reference General Settings GuideManuals for This Machine Copy ReferenceManuals for DeskTopBinder Lite Other manualsTable of Contents Displaying the List of Stored Files Specifying Scan SettingsStoring Files Managing Stored Files105 SettingsSpecifications 115 Placing Originals 109 Software Supplied on CD-ROM 110Page How to Read This Manual SymbolsNames of Major Options Page Control Panel Clear/Stop key Start keyNetwork Scanner MailScan to Folder FTP serverStore Storing FilesThis machine Client computer Network Delivery Scanner Delivery serverNetwork Twain Scanner Installing Software Quick InstallTwain Driver DeskTopBinder Click Twain DriverClick DeskTopBinder Lite Press Enter for Login User Name User AuthenticationLogin Using the Control Panel Press Enter for Login PasswordPress Yes PanelPress User Tools / Counter Press Logout PressUser Tools / CounterProgramming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mailMail Screen Registration NoManual Input Press Switch Destination List Sending Scan Files by E-mailPress E-mail Using a registration number to select a destination Selecting a destination from the listPress Registration No Press Manual Input Manual entry of an e-mail addressSearching for a destination Destination list Press Search by Dest. NamePress Search Ldap Press Select Server Searching for a destination in the Ldap serverPress OK Select a destination Press Exit Select the Ldap serverExclude Words The names Select a destination Press ExitPress Attached File Press File Type Checking selected destinationsSelecting a sender from the list Press Attached File Press File NameSelect the sender Using a registration number to specify a sender nameSearching for a sender Return Receipt are displayedPress User Dest. Name To use Return Receipt you mustPress Subject / Message Press Attach Subject Selecting a message from the listManual entry of a message Press Subject / Message Press E-mail MessageSimultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subjectPress Store File Press OK Place originalsChecking the E-mail Results Items that can be checkedSending Scan Files by Scan to Folder Preparation for Sending by Scan to FolderScan to Folder Screen Scan to Folder iconEnter Destination Preparation for Sending by Scan to Folder Press Switch Destination List Press E-mail Sending Scan Files by Scan to FolderSpecify the destination folder Select the destination folder Using a registration number to select a destination folderSelecting a destination folder from the list To select more destination fold- ers, repeat step aEnter the path for the folder Enter the password Press OKPress Enter Destination Enter the user nameSpecifying a folder in the FTP server Press FTPEnter a server name Enter the password Search by Folder Name Searching for a destination folder in the destination listSelect the client computer that has the destination folder Enter part of the destination folder nameSearch by Dest. Name and Search by Folder Name Press OK Select a destination folder Press ExitEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing FilesPress Store File Press Store Only Storage ProcedureMake the settings for storing scan files Press OK Specify file informationSpecifying file information Press User NameSelect the user name Specifying a password Press PasswordSpecifying a file name Displaying the List of Stored Files Display the list of stored filesPress Select Stored File Press Manage / Delete File Viewing the List Keys for searching for filesKeys for changing file information Manage / Delete File Searching for FilesSearching by user name SendFiles, press Search by File Name Searching by file nameOn the screen with the list of stored Select a fileViewing a list of stored files using DeskTopBinder Checking Stored Files from a Client ComputerTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Changing File Information Managing Stored FilesDeleting Files Press Delete FilePress Change User Name Changing the user nameChanging the file name Press Change File NameChanging the password Press Change PasswordStoring Files Delivering Scan Files Preparation for Delivering Network delivery scanner icon Switch Destination List/SearchNetwork Delivery Scanner Screen Attach Senders Name Return Re- ceipt Attach SubjectDelivery Procedure Press Switch Destination List Press Delivery ServerDelivering Scan Files Searching for a destination To select more destinations, re- peat step aTo select more destinations, re- peat step B Search by Comment Manual entry of a destinationPress Search Address Book Press Search by Dest. Name Enter the destination Enter part of the destination NameSpecify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject UrgentPress Store File Checking the Status of Delivery Press UPrev. or TNext toDelivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain ScannerScanning Originals Editing and printing scan files Using the Network Twain Scanner Function Press Scan Settings Specifying Scan SettingsResolution Scan TypeScan Size EditAuto Detect Reference Specifying the Output Tray for the Original Specifying the Orientation and Output Tray of the OriginalOrientation selection Select Original Orientation or Origi- nal ExitFor a Network Twain Scanner Open the Scanner Properties dia- log boxScanning Multiple Pages into a Single File Make sure Next Original Wait is not selectedPlace the originals When a Time Limit Is Not Specified for Additional Originals Select Next Original WaitTo scan additional originals, load them After all originals are scanned Press the # keyPress m Register ProgramsRegistering a Program Press the program number you want to registerPress the number of the program you want to recall Recalling a ProgramPress B Recall Press RegisterChanging the Program Name Press Change NameWhen Scanning Is Not Performed as Expected When the Delivery Function Does Not WorkIf Your Machine Does Not Operate As You Want Twain Driver Cannot Be Started When Stored Files Cannot Be AccessedNetwork Cannot Be Browsed When Sending a Scan File Stored Files Cannot Be EditedOperations are not possible when messages appear List...PleaseWhen a Message Is Displayed When an Error Message Appears on the Control PanelConnection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already loggedMode Troubleshooting Scanner Features Scan SettingsDestination List Settings Send SettingsAdministrator Tools Adjusting Scanner Features Change the settingDefault Scan Settings SettingsScan Settings Next Original Wait at OffSelecting a custom size Change Initial ModePress Custom Size on the Scan Size Setting screen Enter the original size with the number keysAutomatically Detecting the Vertical Measurement Length Press Auto DetectDestination List Settings Send SettingsPrint & Delete Scanner Journal File Type PriorityCompression Black & White Print Scanner JournalMenu Protect Administrator ToolsMail Information Language Store File Priority104 Relationship between Resolution and original size Appendix106 107 When Using as a Network Twain Scanner Placing Originals DegFile storage folder Software Supplied on CD-ROMTable of files System requirementsSoftware installed with DeskTopBinder Specifications for Transmission/Store/Delivery Functions TransmissionMail Scan to Folder Simultaneous TransmissionNetwork delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707