Manuals / Ricoh / Computer Equipment / Scanner

Ricoh Type 480 Manual entry of an e-mail address, Searching for a destination Destination list

Models: Type 480

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Sending Scan Files by E-mail

Manual entry of an e-mail address

APress [Manual Input].

The soft keyboard appears.

Note

❒Depending on the security settings, [Manual Input] may not be displayed.

BEnter the e-mail address.

Note

❒For details about the maxi- mum number of characters that can be entered, see p.112 “E-mail”.

❒It is possible to enter alpha- numeric characters and peri- ods. The symbols ( ) \ , ; : ” and spaces cannot be en- tered. For details, see p.112 “E-mail”.

CPress [OK].

Note

❒An e-mail address entered manually can be registered in the list. Press [ProgDest], and a screen for registering the e- mail address appears. For in- formation, see General Set- tings Guide.

❒To change an e-mail address entered, press [Change] locat- ed on the left side of the des- tination field . The soft keyboard appears. Make any changes, and then press [OK].

❒To check the selected desti- nations, press the {Check Modes} key.

❒Depending on the security settings, [ProgDest] may not be displayed.

DTo enter more destinations, re- peat steps A to C.

Note

❒To deselect a destination, press [UPrev.] or [TNext] to display the destination in the desti- nation field, and then press the {Clear/Stop} key.

Searching for a destination in the		2
destination list

APress [].

BPress [Search by Dest. Name].

The soft keyboard appears.

Note

❒To search using an e-mail ad- dresses, press [E-mail Ad- dress].

C Enter part of the destination name.

Note

❒Enter the first character or characters of the destination name.

❒It is also possible to perform a combined search using

[Search by Dest. Name] and [E- mail Address].

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Ricoh Type 480 appendix Manual entry of an e-mail address, Searching for a destination Destination list, Press Manual Input

Contents

Scanner Option Type Page Manuals for This Machine General Settings GuideSecurity Reference Copy ReferenceOther manuals Manuals for DeskTopBinder LiteTable of Contents Storing Files Specifying Scan SettingsDisplaying the List of Stored Files Managing Stored FilesSpecifications 115 Settings105 Placing Originals 109 Software Supplied on CD-ROM 110Page Names of Major Options How to Read This ManualSymbols Page Control Panel Start key Clear/Stop keyMail Network ScannerFTP server Scan to FolderThis machine Client computer StoreStoring Files Delivery server Network Delivery ScannerNetwork Twain Scanner Twain Driver Installing SoftwareQuick Install Click DeskTopBinder Lite DeskTopBinderClick Twain Driver Login Using the Control Panel User AuthenticationPress Enter for Login User Name Press Enter for Login PasswordPress User Tools / Counter Press Logout PanelPress Yes PressUser Tools / CounterProgramming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Preparation for Sending by E-mail Sending Scan Files by E-mailManual Input Mail ScreenRegistration No Press E-mail Press Switch Destination ListSending Scan Files by E-mail Press Registration No Using a registration number to select a destinationSelecting a destination from the list Searching for a destination Destination list Manual entry of an e-mail addressPress Manual Input Press Search by Dest. NamePress OK Select a destination Press Exit Searching for a destination in the Ldap serverPress Search Ldap Press Select Server Select the Ldap serverSelect a destination Press Exit Exclude Words The namesSelecting a sender from the list Checking selected destinationsPress Attached File Press File Type Press Attached File Press File NameSearching for a sender Using a registration number to specify a sender nameSelect the sender Return Receipt are displayedPress Subject / Message Press User Dest. NameTo use Return Receipt you must Manual entry of a message Selecting a message from the listPress Attach Subject Press Subject / Message Press E-mail MessageSpecify the destination Specify the sender and a subject Simultaneous Storage and Sending by E-mailPress OK Place originals Press Store FileItems that can be checked Checking the E-mail ResultsPreparation for Sending by Scan to Folder Sending Scan Files by Scan to FolderEnter Destination Scan to Folder ScreenScan to Folder icon Preparation for Sending by Scan to Folder Specify the destination folder Press Switch Destination List Press E-mailSending Scan Files by Scan to Folder Selecting a destination folder from the list Using a registration number to select a destination folderSelect the destination folder To select more destination fold- ers, repeat step aPress Enter Destination Enter the password Press OKEnter the path for the folder Enter the user nameEnter a server name Specifying a folder in the FTP serverPress FTP Enter the password Select the client computer that has the destination folder Searching for a destination folder in the destination listSearch by Folder Name Enter part of the destination folder nameEnter a file name Search by Dest. Name and Search by Folder NamePress OK Select a destination folder Press Exit Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing FilesMake the settings for storing scan files Storage ProcedurePress Store File Press Store Only Press OK Specify file informationSelect the user name Specifying file informationPress User Name Specifying a file name Specifying a passwordPress Password Press Select Stored File Press Manage / Delete File Displaying the List of Stored FilesDisplay the list of stored files Keys for changing file information Viewing the ListKeys for searching for files Searching by user name Searching for FilesManage / Delete File SendOn the screen with the list of stored Searching by file nameFiles, press Search by File Name Select a fileTo select multiple files, repeat step B Viewing a list of stored files using DeskTopBinderChecking Stored Files from a Client Computer Viewing a list of stored files using Web Image Monitor Deleting Files Managing Stored FilesChanging File Information Press Delete FileChanging the file name Changing the user namePress Change User Name Press Change File NamePress Change Password Changing the passwordStoring Files Delivering Scan Files Preparation for Delivering Network Delivery Scanner Screen Switch Destination List/SearchNetwork delivery scanner icon Attach Senders Name Return Re- ceipt Attach SubjectDelivering Scan Files Delivery ProcedurePress Switch Destination List Press Delivery Server To select more destinations, re- peat step B Searching for a destinationTo select more destinations, re- peat step a Press Search Address Book Press Search by Dest. Name Manual entry of a destinationSearch by Comment Enter the destination Enter part of the destination NameSpecify the sender sender of the file if necessary Searching for a sender Press the subject Urgent Simultaneous Storage DeliveryPress Store File Press UPrev. or TNext to Checking the Status of DeliveryDelivering Scan Files Preparation for Using the Network Twain Scanner Using the Network Twain Scanner FunctionScanning Originals Editing and printing scan files Using the Network Twain Scanner Function Resolution Specifying Scan SettingsPress Scan Settings Scan TypeAuto Detect Reference Scan SizeEdit Orientation selection Specifying the Orientation and Output Tray of the OriginalSpecifying the Output Tray for the Original Select Original Orientation or Origi- nal ExitOpen the Scanner Properties dia- log box For a Network Twain ScannerPlace the originals Scanning Multiple Pages into a Single FileMake sure Next Original Wait is not selected Select Next Original Wait When a Time Limit Is Not Specified for Additional OriginalsAfter all originals are scanned Press the # key To scan additional originals, load themRegistering a Program ProgramsPress m Register Press the program number you want to registerPress B Recall Recalling a ProgramPress the number of the program you want to recall Press RegisterPress Change Name Changing the Program NameIf Your Machine Does Not Operate As You Want When Scanning Is Not Performed as ExpectedWhen the Delivery Function Does Not Work Network Cannot Be Browsed When Sending a Scan File When Stored Files Cannot Be AccessedTwain Driver Cannot Be Started Stored Files Cannot Be EditedList...Please Operations are not possible when messages appearWhen an Error Message Appears on the Control Panel When a Message Is DisplayedConnection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some Another user is already logged When an Error Message Appears on the Client ComputerMode Troubleshooting Scan Settings Scanner FeaturesAdministrator Tools Destination List SettingsSend Settings Change the setting Adjusting Scanner FeaturesScan Settings SettingsDefault Scan Settings Next Original Wait at OffPress Custom Size on the Scan Size Setting screen Change Initial ModeSelecting a custom size Enter the original size with the number keysPress Auto Detect Automatically Detecting the Vertical Measurement LengthSend Settings Destination List SettingsCompression Black & White File Type PriorityPrint & Delete Scanner Journal Print Scanner JournalMail Information Language Administrator ToolsMenu Protect Store File Priority104 Appendix Relationship between Resolution and original size106 107 When Using as a Network Twain Scanner Deg Placing OriginalsTable of files Software Supplied on CD-ROMFile storage folder System requirementsSoftware installed with DeskTopBinder Mail Specifications for Transmission/Store/Delivery FunctionsTransmission Simultaneous Transmission Scan to FolderNetwork delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707