Storing Files | Ricoh Type 480 instruction

4. Storing Files

Scan files can be stored in the hard disk of the machine using the Document Server function, and the stored file can be used later. Using DeskTopBinder, stored files can be viewed or retrieved with a client computer.

Important

❒A password can be set for every stored file.There is a risk that stored files without a password can be accessed by someone using DeskTopBinder on the same LAN. We recommend you consider security measures such as setting passwords to protect against unauthorized access.

❒Scan file stored in the machine may be lost if some kind of failure occurs. We advise against using the hard disk to store important files. The supplier shall not be responsible for any damage that may result from the loss of files. For long-term storage of files, we recommend the use of DeskTopBinder. For de- tails, contact your local dealer.

Note

❒When a delivery server is added to the network, stored files can be delivered. You can store scan files and simultaneously deliver them with the network delivery scanner function, send it by e-mail, or send it by Scan to Folder. See p.50 “Sending Stored Files by E-mail or Scan to Folder, or Delivering”.

Storing Files

This section explains how to store files and how to specify file information for stored files.

Note

❒For details about the maximum number of files that can be stored, see p.114 “Store”.

❒The stored files are deleted automatically after a certain number of days have passed. For information about making settings and changing settings, see General Settings Guide.

❒Files cannot be printed from the control panel after being stored using the scanner function. Print scan files after a client computer receives them. See p.51 “Viewing a list of stored files using DeskTopBinder” or p.52 “Viewing a list of stored files using Web Image Monitor”.

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Image 51

Ricoh Type 480 appendix Storing Files

Contents

Scanner Option Type Page Copy Reference General Settings GuideManuals for This Machine Security Reference Other manuals Manuals for DeskTopBinder Lite Table of Contents Managing Stored Files Specifying Scan SettingsStoring Files Displaying the List of Stored Files Placing Originals 109 Software Supplied on CD-ROM 110 SettingsSpecifications 115 105Page How to Read This Manual SymbolsNames of Major Options Page Control Panel Start key Clear/Stop key Mail Network Scanner FTP server Scan to Folder Store Storing FilesThis machine Client computer Delivery server Network Delivery Scanner Network Twain Scanner Installing Software Quick InstallTwain Driver DeskTopBinder Click Twain DriverClick DeskTopBinder Lite Press Enter for Login Password User AuthenticationLogin Using the Control Panel Press Enter for Login User Name PressUser Tools / Counter PanelPress User Tools / Counter Press Logout Press Yes Programming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Preparation for Sending by E-mail Sending Scan Files by E-mail Mail Screen Registration NoManual Input Press Switch Destination List Sending Scan Files by E-mailPress E-mail Using a registration number to select a destination Selecting a destination from the listPress Registration No Press Search by Dest. Name Manual entry of an e-mail addressSearching for a destination Destination list Press Manual Input Select the Ldap server Searching for a destination in the Ldap serverPress OK Select a destination Press Exit Press Search Ldap Press Select Server Select a destination Press Exit Exclude Words The names Press Attached File Press File Name Checking selected destinationsSelecting a sender from the list Press Attached File Press File Type Return Receipt are displayed Using a registration number to specify a sender nameSearching for a sender Select the sender Press User Dest. Name To use Return Receipt you mustPress Subject / Message Press Subject / Message Press E-mail Message Selecting a message from the listManual entry of a message Press Attach Subject Specify the destination Specify the sender and a subject Simultaneous Storage and Sending by E-mail Press OK Place originals Press Store File Items that can be checked Checking the E-mail Results Preparation for Sending by Scan to Folder Sending Scan Files by Scan to Folder Scan to Folder Screen Scan to Folder iconEnter Destination Preparation for Sending by Scan to Folder Press Switch Destination List Press E-mail Sending Scan Files by Scan to FolderSpecify the destination folder To select more destination fold- ers, repeat step a Using a registration number to select a destination folderSelecting a destination folder from the list Select the destination folder Enter the user name Enter the password Press OKPress Enter Destination Enter the path for the folder Specifying a folder in the FTP server Press FTPEnter a server name Enter the password Enter part of the destination folder name Searching for a destination folder in the destination listSelect the client computer that has the destination folder Search by Folder Name Search by Dest. Name and Search by Folder Name Press OK Select a destination folder Press ExitEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing Files Press OK Specify file information Storage ProcedureMake the settings for storing scan files Press Store File Press Store Only Specifying file information Press User NameSelect the user name Specifying a password Press PasswordSpecifying a file name Displaying the List of Stored Files Display the list of stored filesPress Select Stored File Press Manage / Delete File Viewing the List Keys for searching for filesKeys for changing file information Send Searching for FilesSearching by user name Manage / Delete File Select a file Searching by file nameOn the screen with the list of stored Files, press Search by File Name Viewing a list of stored files using DeskTopBinder Checking Stored Files from a Client ComputerTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Press Delete File Managing Stored FilesDeleting Files Changing File Information Press Change File Name Changing the user nameChanging the file name Press Change User Name Press Change Password Changing the password Storing Files Delivering Scan Files Preparation for Delivering Attach Senders Name Return Re- ceipt Attach Subject Switch Destination List/SearchNetwork Delivery Scanner Screen Network delivery scanner icon Delivery Procedure Press Switch Destination List Press Delivery ServerDelivering Scan Files Searching for a destination To select more destinations, re- peat step aTo select more destinations, re- peat step B Enter the destination Enter part of the destination Name Manual entry of a destinationPress Search Address Book Press Search by Dest. Name Search by Comment Specify the sender sender of the file if necessary Searching for a sender Press the subject Urgent Simultaneous Storage Delivery Press Store File Press UPrev. or TNext to Checking the Status of Delivery Delivering Scan Files Preparation for Using the Network Twain Scanner Using the Network Twain Scanner Function Scanning Originals Editing and printing scan files Using the Network Twain Scanner Function Scan Type Specifying Scan SettingsResolution Press Scan Settings Scan Size EditAuto Detect Reference Select Original Orientation or Origi- nal Exit Specifying the Orientation and Output Tray of the OriginalOrientation selection Specifying the Output Tray for the Original Open the Scanner Properties dia- log box For a Network Twain Scanner Scanning Multiple Pages into a Single File Make sure Next Original Wait is not selectedPlace the originals Select Next Original Wait When a Time Limit Is Not Specified for Additional Originals After all originals are scanned Press the # key To scan additional originals, load them Press the program number you want to register ProgramsRegistering a Program Press m Register Press Register Recalling a ProgramPress B Recall Press the number of the program you want to recall Press Change Name Changing the Program Name When Scanning Is Not Performed as Expected When the Delivery Function Does Not WorkIf Your Machine Does Not Operate As You Want Stored Files Cannot Be Edited When Stored Files Cannot Be AccessedNetwork Cannot Be Browsed When Sending a Scan File Twain Driver Cannot Be Started List...Please Operations are not possible when messages appear When an Error Message Appears on the Control Panel When a Message Is Displayed Connection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some Another user is already logged When an Error Message Appears on the Client Computer Mode Troubleshooting Scan Settings Scanner Features Destination List Settings Send SettingsAdministrator Tools Change the setting Adjusting Scanner Features Next Original Wait at Off SettingsScan Settings Default Scan Settings Enter the original size with the number keys Change Initial ModePress Custom Size on the Scan Size Setting screen Selecting a custom size Press Auto Detect Automatically Detecting the Vertical Measurement Length Send Settings Destination List Settings Print Scanner Journal File Type PriorityCompression Black & White Print & Delete Scanner Journal Store File Priority Administrator ToolsMail Information Language Menu Protect 104 Appendix Relationship between Resolution and original size 106 107 When Using as a Network Twain Scanner Deg Placing Originals System requirements Software Supplied on CD-ROMTable of files File storage folder Software installed with DeskTopBinder Specifications for Transmission/Store/Delivery Functions TransmissionMail Simultaneous Transmission Scan to Folder Network delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707