Simultaneous Storage and Sending by E-mail | Ricoh Type 480 instruction

Sending Scan Files by E-mail

D Enter the message “Thank you for what you did yesterday”.

EPress [OK] three times.

2

M Place originals.

Reference

The procedure for placing origi- nals is the same as that for plac- ing originals for copying. For details about placing originals, see “Placing Originals”, Copy Reference.

Note

❒For details about the maximum size of the scan file and maxi- mum number of pages that can be sent, see p.112 “E-mail”.

❒To interrupt scanning, press the

{Clear/Stop} key or press [Stop] on the display panel.

❒When scanning multiple pages into a single file, place the next original. For details, see p.77 “Scanning Multiple Pages into a Single File”.

Simultaneous Storage and Sending by E-mail

You can use the e-mail function and the storage function together.

The scan file is sent by e-mail and at the same time is stored.

Note

❒This section explains mainly the procedure for simultaneous stor- age and sending of e-mail. For de- tails, see p.19 “Procedure for Sending E-mail”.

❒The file stored when simultane- ously storing a file and sending it by e-mail cannot be resent in the e- mail screen. To resend the file, se- lect the file in the [Select Stored File] screen and send it. See p.50 “Send- ing Stored Files by E-mail or Scan to Folder, or Delivering”.

A Make settings for the original, such as orientation and output tray.

Reference

p.75 “Specifying the Orienta- tion and Output Tray of the Original”

B Make the scan settings.

Note

❒There are two ways to specify scan settings, as described be- low:

•Configure each setting for scanning. For details, see p.73 “Specifying Scan Set- tings”.

•Recall registered settings. For details, see p.80 “Programs”.

C Specify the destination.

D Specify the sender and a subject.

28

Image 36

Ricoh Type 480 Simultaneous Storage and Sending by E-mail, Specify the destination Specify the sender and a subject

Contents

Scanner Option Type Page General Settings Guide Manuals for This MachineSecurity Reference Copy Reference Manuals for DeskTopBinder Lite Other manuals Table of Contents Specifying Scan Settings Storing FilesDisplaying the List of Stored Files Managing Stored Files Settings Specifications 115105 Placing Originals 109 Software Supplied on CD-ROM 110Page How to Read This Manual SymbolsNames of Major Options Page Control Panel Clear/Stop key Start key Network Scanner Mail Scan to Folder FTP server Store Storing FilesThis machine Client computer Network Delivery Scanner Delivery server Network Twain Scanner Installing Software Quick InstallTwain Driver DeskTopBinder Click Twain DriverClick DeskTopBinder Lite User Authentication Login Using the Control PanelPress Enter for Login User Name Press Enter for Login Password Panel Press User Tools / Counter Press LogoutPress Yes PressUser Tools / Counter Programming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mail Mail Screen Registration NoManual Input Press Switch Destination List Sending Scan Files by E-mailPress E-mail Using a registration number to select a destination Selecting a destination from the listPress Registration No Manual entry of an e-mail address Searching for a destination Destination listPress Manual Input Press Search by Dest. Name Searching for a destination in the Ldap server Press OK Select a destination Press ExitPress Search Ldap Press Select Server Select the Ldap server Exclude Words The names Select a destination Press Exit Checking selected destinations Selecting a sender from the listPress Attached File Press File Type Press Attached File Press File Name Using a registration number to specify a sender name Searching for a senderSelect the sender Return Receipt are displayed Press User Dest. Name To use Return Receipt you mustPress Subject / Message Selecting a message from the list Manual entry of a messagePress Attach Subject Press Subject / Message Press E-mail Message Simultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subject Press Store File Press OK Place originals Checking the E-mail Results Items that can be checked Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder Scan to Folder Screen Scan to Folder iconEnter Destination Preparation for Sending by Scan to Folder Press Switch Destination List Press E-mail Sending Scan Files by Scan to FolderSpecify the destination folder Using a registration number to select a destination folder Selecting a destination folder from the listSelect the destination folder To select more destination fold- ers, repeat step a Enter the password Press OK Press Enter DestinationEnter the path for the folder Enter the user name Specifying a folder in the FTP server Press FTPEnter a server name Enter the password Searching for a destination folder in the destination list Select the client computer that has the destination folderSearch by Folder Name Enter part of the destination folder name Search by Dest. Name and Search by Folder Name Press OK Select a destination folder Press ExitEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing Files Storage Procedure Make the settings for storing scan filesPress Store File Press Store Only Press OK Specify file information Specifying file information Press User NameSelect the user name Specifying a password Press PasswordSpecifying a file name Displaying the List of Stored Files Display the list of stored filesPress Select Stored File Press Manage / Delete File Viewing the List Keys for searching for filesKeys for changing file information Searching for Files Searching by user nameManage / Delete File Send Searching by file name On the screen with the list of storedFiles, press Search by File Name Select a file Viewing a list of stored files using DeskTopBinder Checking Stored Files from a Client ComputerTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Managing Stored Files Deleting FilesChanging File Information Press Delete File Changing the user name Changing the file namePress Change User Name Press Change File Name Changing the password Press Change Password Storing Files Delivering Scan Files Preparation for Delivering Switch Destination List/Search Network Delivery Scanner ScreenNetwork delivery scanner icon Attach Senders Name Return Re- ceipt Attach Subject Delivery Procedure Press Switch Destination List Press Delivery ServerDelivering Scan Files Searching for a destination To select more destinations, re- peat step aTo select more destinations, re- peat step B Manual entry of a destination Press Search Address Book Press Search by Dest. NameSearch by Comment Enter the destination Enter part of the destination Name Specify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject Urgent Press Store File Checking the Status of Delivery Press UPrev. or TNext to Delivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain Scanner Scanning Originals Editing and printing scan files Using the Network Twain Scanner Function Specifying Scan Settings ResolutionPress Scan Settings Scan Type Scan Size EditAuto Detect Reference Specifying the Orientation and Output Tray of the Original Orientation selectionSpecifying the Output Tray for the Original Select Original Orientation or Origi- nal Exit For a Network Twain Scanner Open the Scanner Properties dia- log box Scanning Multiple Pages into a Single File Make sure Next Original Wait is not selectedPlace the originals When a Time Limit Is Not Specified for Additional Originals Select Next Original Wait To scan additional originals, load them After all originals are scanned Press the # key Programs Registering a ProgramPress m Register Press the program number you want to register Recalling a Program Press B RecallPress the number of the program you want to recall Press Register Changing the Program Name Press Change Name When Scanning Is Not Performed as Expected When the Delivery Function Does Not WorkIf Your Machine Does Not Operate As You Want When Stored Files Cannot Be Accessed Network Cannot Be Browsed When Sending a Scan FileTwain Driver Cannot Be Started Stored Files Cannot Be Edited Operations are not possible when messages appear List...Please When a Message Is Displayed When an Error Message Appears on the Control Panel Connection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already logged Mode Troubleshooting Scanner Features Scan Settings Destination List Settings Send SettingsAdministrator Tools Adjusting Scanner Features Change the setting Settings Scan SettingsDefault Scan Settings Next Original Wait at Off Change Initial Mode Press Custom Size on the Scan Size Setting screenSelecting a custom size Enter the original size with the number keys Automatically Detecting the Vertical Measurement Length Press Auto Detect Destination List Settings Send Settings File Type Priority Compression Black & WhitePrint & Delete Scanner Journal Print Scanner Journal Administrator Tools Mail Information LanguageMenu Protect Store File Priority 104 Relationship between Resolution and original size Appendix 106 107 When Using as a Network Twain Scanner Placing Originals Deg Software Supplied on CD-ROM Table of filesFile storage folder System requirements Software installed with DeskTopBinder Specifications for Transmission/Store/Delivery Functions TransmissionMail Scan to Folder Simultaneous Transmission Network delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707