Manuals / Ricoh / Computer Equipment / Scanner

Ricoh Type 480 appendix Selecting a destination from the list, Press Registration No

Models: Type 480

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Sending Scan Files by E-mail

Note

❒Destinations in the destination list and registration numbers must be registered in advance in [System Settings]. For details, see “System Settings”, General Settings Guide.

2 ❒ For details about the maximum number of destinations that can be selected for each transmis- sion, see p.112 “E-mail”.

❒Before selecting the destination, be sure to select [To]. If neces- sary, select [Cc] or [Bcc] and the respective destinations.

❒Depending on the security set- tings, certain destinations may not be displayed.

Selecting a destination from the list

A Select the destination.

The selected destination is high- lighted and also displayed in the destination field at the top of the screen.

Note

❒If the target destination does not appear, take one of the following steps:

•Display the destination by selecting its initial letter from the title.

•Display the destination by pressing [U] or [T].

BTo select more destinations, re- peat steps A.

Note

❒To deselect a destination, press the destination once more, or press [UPrev.] or [TNext] to display the destination in the destination field, and then press the {Clear/Stop} key.

Using a registration number to select a destination

APress [Registration No.].

BEnter the five digit registration number that has been assigned to a destination folder using the number keys.

If the entered number is less than five digits, press the {#} key after the last number.

Example: To enter 00003

Press the {3} key, and then press the {#} key.

CTo select more destinations, re- peat steps A to B.

Note

❒To deselect a destination, press [UPrev.] or [TNext] to display the destination in the desti- nation field, and then press the {Clear/Stop} key.

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Ricoh Type 480 appendix Selecting a destination from the list, Using a registration number to select a destination

Contents

Scanner Option Type Page General Settings Guide Manuals for This MachineSecurity Reference Copy ReferenceManuals for DeskTopBinder Lite Other manualsTable of Contents Specifying Scan Settings Storing FilesDisplaying the List of Stored Files Managing Stored FilesSettings Specifications 115105 Placing Originals 109 Software Supplied on CD-ROM 110Page Symbols How to Read This ManualNames of Major Options Page Control Panel Clear/Stop key Start keyNetwork Scanner MailScan to Folder FTP serverStoring Files StoreThis machine Client computer Network Delivery Scanner Delivery serverNetwork Twain Scanner Quick Install Installing SoftwareTwain Driver Click Twain Driver DeskTopBinderClick DeskTopBinder Lite User Authentication Login Using the Control PanelPress Enter for Login User Name Press Enter for Login PasswordPanel Press User Tools / Counter Press LogoutPress Yes PressUser Tools / CounterProgramming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mailRegistration No Mail ScreenManual Input Sending Scan Files by E-mail Press Switch Destination ListPress E-mail Selecting a destination from the list Using a registration number to select a destinationPress Registration No Manual entry of an e-mail address Searching for a destination Destination listPress Manual Input Press Search by Dest. NameSearching for a destination in the Ldap server Press OK Select a destination Press ExitPress Search Ldap Press Select Server Select the Ldap serverExclude Words The names Select a destination Press ExitChecking selected destinations Selecting a sender from the listPress Attached File Press File Type Press Attached File Press File NameUsing a registration number to specify a sender name Searching for a senderSelect the sender Return Receipt are displayedTo use Return Receipt you must Press User Dest. NamePress Subject / Message Selecting a message from the list Manual entry of a messagePress Attach Subject Press Subject / Message Press E-mail MessageSimultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subjectPress Store File Press OK Place originalsChecking the E-mail Results Items that can be checkedSending Scan Files by Scan to Folder Preparation for Sending by Scan to FolderScan to Folder icon Scan to Folder ScreenEnter Destination Preparation for Sending by Scan to Folder Sending Scan Files by Scan to Folder Press Switch Destination List Press E-mailSpecify the destination folder Using a registration number to select a destination folder Selecting a destination folder from the listSelect the destination folder To select more destination fold- ers, repeat step aEnter the password Press OK Press Enter DestinationEnter the path for the folder Enter the user namePress FTP Specifying a folder in the FTP serverEnter a server name Enter the password Searching for a destination folder in the destination list Select the client computer that has the destination folderSearch by Folder Name Enter part of the destination folder namePress OK Select a destination folder Press Exit Search by Dest. Name and Search by Folder NameEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing FilesStorage Procedure Make the settings for storing scan filesPress Store File Press Store Only Press OK Specify file informationPress User Name Specifying file informationSelect the user name Press Password Specifying a passwordSpecifying a file name Display the list of stored files Displaying the List of Stored FilesPress Select Stored File Press Manage / Delete File Keys for searching for files Viewing the ListKeys for changing file information Searching for Files Searching by user nameManage / Delete File SendSearching by file name On the screen with the list of storedFiles, press Search by File Name Select a fileChecking Stored Files from a Client Computer Viewing a list of stored files using DeskTopBinderTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Managing Stored Files Deleting FilesChanging File Information Press Delete FileChanging the user name Changing the file namePress Change User Name Press Change File NameChanging the password Press Change PasswordStoring Files Delivering Scan Files Preparation for Delivering Switch Destination List/Search Network Delivery Scanner ScreenNetwork delivery scanner icon Attach Senders Name Return Re- ceipt Attach SubjectPress Switch Destination List Press Delivery Server Delivery ProcedureDelivering Scan Files To select more destinations, re- peat step a Searching for a destinationTo select more destinations, re- peat step B Manual entry of a destination Press Search Address Book Press Search by Dest. NameSearch by Comment Enter the destination Enter part of the destination NameSpecify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject UrgentPress Store File Checking the Status of Delivery Press UPrev. or TNext toDelivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain ScannerScanning Originals Editing and printing scan files Using the Network Twain Scanner Function Specifying Scan Settings ResolutionPress Scan Settings Scan TypeEdit Scan SizeAuto Detect Reference Specifying the Orientation and Output Tray of the Original Orientation selectionSpecifying the Output Tray for the Original Select Original Orientation or Origi- nal ExitFor a Network Twain Scanner Open the Scanner Properties dia- log boxMake sure Next Original Wait is not selected Scanning Multiple Pages into a Single FilePlace the originals When a Time Limit Is Not Specified for Additional Originals Select Next Original WaitTo scan additional originals, load them After all originals are scanned Press the # keyPrograms Registering a ProgramPress m Register Press the program number you want to registerRecalling a Program Press B RecallPress the number of the program you want to recall Press RegisterChanging the Program Name Press Change NameWhen the Delivery Function Does Not Work When Scanning Is Not Performed as ExpectedIf Your Machine Does Not Operate As You Want When Stored Files Cannot Be Accessed Network Cannot Be Browsed When Sending a Scan FileTwain Driver Cannot Be Started Stored Files Cannot Be EditedOperations are not possible when messages appear List...PleaseWhen a Message Is Displayed When an Error Message Appears on the Control PanelConnection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already loggedMode Troubleshooting Scanner Features Scan SettingsSend Settings Destination List SettingsAdministrator Tools Adjusting Scanner Features Change the settingSettings Scan SettingsDefault Scan Settings Next Original Wait at OffChange Initial Mode Press Custom Size on the Scan Size Setting screenSelecting a custom size Enter the original size with the number keysAutomatically Detecting the Vertical Measurement Length Press Auto DetectDestination List Settings Send SettingsFile Type Priority Compression Black & WhitePrint & Delete Scanner Journal Print Scanner JournalAdministrator Tools Mail Information LanguageMenu Protect Store File Priority104 Relationship between Resolution and original size Appendix106 107 When Using as a Network Twain Scanner Placing Originals DegSoftware Supplied on CD-ROM Table of filesFile storage folder System requirementsSoftware installed with DeskTopBinder Transmission Specifications for Transmission/Store/Delivery FunctionsMail Scan to Folder Simultaneous TransmissionNetwork delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707