Manuals / Ricoh / Computer Equipment / Scanner

Ricoh Type 480 Administrator Tools, Mail Information Language, Menu Protect, Store File Priority

Models: Type 480

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Settings

Select either [No], [Yes (per Page)], or [Yes (per Max. Size)]. When [Yes (per Max. Size)] is selected, enter the Max. Number of Divisions (2-500) with the number keys.

Note

❒When [Multi-page: TIFF] or [Multi-

page: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected.

❒When [Yes (per Max. Size)] is se- lected, some received files may not be able to be restored, de- pending on the type of e-mail software.

❒When [No] is selected, the e-mail is not sent if its size exceeds the limit, and an error message ap- pears. The scan file is discarded.

❒Set the maximum e-mail size within the capacity of the SMTP server.

❖E-mail Information Language

Select the language in which e- mail information such as title, doc- ument name, and sender's name is sent.

Select one of the following 11 lan- guages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Rus- sian, Japanese, Simplified Chinese.

Note

❒The e-mail text which is a tem- plate cannot be changed.

Note

❒If you select [Send & Store], "Send & Store" appears in [Scan- ner Features], and files are stored and sent simultaneously.

❒If you select [Store Only], "Store Only" appears in [Scanner Fea- tures], and files are only stored.

❒If you select [Off], [Scanner Fea- tures] shows that nothing has been selected. If you want to store files, specify [Store File] for scanning.

Administrator Tools

❖Menu Protect

You can prevent unauthenticated users from changing the user tools settings.

Note

❒For details, consult the adminis- trator.

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❖Store File Priority

Select [Send & Store], [Store Only], or

[Off] as the default that is displayed when modes are cleared or reset, or immediately after the operation switch is turned on.

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Ricoh Type 480 appendix Administrator Tools, Mail Information Language, Menu Protect, Store File Priority

Contents

Scanner Option Type Page Copy Reference General Settings GuideManuals for This Machine Security ReferenceOther manuals Manuals for DeskTopBinder LiteTable of Contents Managing Stored Files Specifying Scan SettingsStoring Files Displaying the List of Stored FilesPlacing Originals 109 Software Supplied on CD-ROM 110 SettingsSpecifications 115 105Page How to Read This Manual SymbolsNames of Major Options Page Control Panel Start key Clear/Stop keyMail Network ScannerFTP server Scan to FolderStore Storing FilesThis machine Client computer Delivery server Network Delivery ScannerNetwork Twain Scanner Installing Software Quick InstallTwain Driver DeskTopBinder Click Twain DriverClick DeskTopBinder Lite Press Enter for Login Password User AuthenticationLogin Using the Control Panel Press Enter for Login User NamePressUser Tools / Counter PanelPress User Tools / Counter Press Logout Press YesProgramming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Preparation for Sending by E-mail Sending Scan Files by E-mailMail Screen Registration NoManual Input Press Switch Destination List Sending Scan Files by E-mailPress E-mail Using a registration number to select a destination Selecting a destination from the listPress Registration No Press Search by Dest. Name Manual entry of an e-mail addressSearching for a destination Destination list Press Manual InputSelect the Ldap server Searching for a destination in the Ldap serverPress OK Select a destination Press Exit Press Search Ldap Press Select ServerSelect a destination Press Exit Exclude Words The namesPress Attached File Press File Name Checking selected destinationsSelecting a sender from the list Press Attached File Press File TypeReturn Receipt are displayed Using a registration number to specify a sender nameSearching for a sender Select the senderPress User Dest. Name To use Return Receipt you mustPress Subject / Message Press Subject / Message Press E-mail Message Selecting a message from the listManual entry of a message Press Attach SubjectSpecify the destination Specify the sender and a subject Simultaneous Storage and Sending by E-mailPress OK Place originals Press Store FileItems that can be checked Checking the E-mail ResultsPreparation for Sending by Scan to Folder Sending Scan Files by Scan to FolderScan to Folder Screen Scan to Folder iconEnter Destination Preparation for Sending by Scan to Folder Press Switch Destination List Press E-mail Sending Scan Files by Scan to FolderSpecify the destination folder To select more destination fold- ers, repeat step a Using a registration number to select a destination folderSelecting a destination folder from the list Select the destination folderEnter the user name Enter the password Press OKPress Enter Destination Enter the path for the folderSpecifying a folder in the FTP server Press FTPEnter a server name Enter the password Enter part of the destination folder name Searching for a destination folder in the destination listSelect the client computer that has the destination folder Search by Folder NameSearch by Dest. Name and Search by Folder Name Press OK Select a destination folder Press ExitEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing FilesPress OK Specify file information Storage ProcedureMake the settings for storing scan files Press Store File Press Store OnlySpecifying file information Press User NameSelect the user name Specifying a password Press PasswordSpecifying a file name Displaying the List of Stored Files Display the list of stored filesPress Select Stored File Press Manage / Delete File Viewing the List Keys for searching for filesKeys for changing file information Send Searching for FilesSearching by user name Manage / Delete FileSelect a file Searching by file nameOn the screen with the list of stored Files, press Search by File NameViewing a list of stored files using DeskTopBinder Checking Stored Files from a Client ComputerTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Press Delete File Managing Stored FilesDeleting Files Changing File InformationPress Change File Name Changing the user nameChanging the file name Press Change User NamePress Change Password Changing the passwordStoring Files Delivering Scan Files Preparation for Delivering Attach Senders Name Return Re- ceipt Attach Subject Switch Destination List/SearchNetwork Delivery Scanner Screen Network delivery scanner iconDelivery Procedure Press Switch Destination List Press Delivery ServerDelivering Scan Files Searching for a destination To select more destinations, re- peat step aTo select more destinations, re- peat step B Enter the destination Enter part of the destination Name Manual entry of a destinationPress Search Address Book Press Search by Dest. Name Search by CommentSpecify the sender sender of the file if necessary Searching for a sender Press the subject Urgent Simultaneous Storage DeliveryPress Store File Press UPrev. or TNext to Checking the Status of DeliveryDelivering Scan Files Preparation for Using the Network Twain Scanner Using the Network Twain Scanner FunctionScanning Originals Editing and printing scan files Using the Network Twain Scanner Function Scan Type Specifying Scan SettingsResolution Press Scan SettingsScan Size EditAuto Detect Reference Select Original Orientation or Origi- nal Exit Specifying the Orientation and Output Tray of the OriginalOrientation selection Specifying the Output Tray for the OriginalOpen the Scanner Properties dia- log box For a Network Twain ScannerScanning Multiple Pages into a Single File Make sure Next Original Wait is not selectedPlace the originals Select Next Original Wait When a Time Limit Is Not Specified for Additional OriginalsAfter all originals are scanned Press the # key To scan additional originals, load themPress the program number you want to register ProgramsRegistering a Program Press m RegisterPress Register Recalling a ProgramPress B Recall Press the number of the program you want to recallPress Change Name Changing the Program NameWhen Scanning Is Not Performed as Expected When the Delivery Function Does Not WorkIf Your Machine Does Not Operate As You Want Stored Files Cannot Be Edited When Stored Files Cannot Be AccessedNetwork Cannot Be Browsed When Sending a Scan File Twain Driver Cannot Be StartedList...Please Operations are not possible when messages appearWhen an Error Message Appears on the Control Panel When a Message Is DisplayedConnection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some Another user is already logged When an Error Message Appears on the Client ComputerMode Troubleshooting Scan Settings Scanner FeaturesDestination List Settings Send SettingsAdministrator Tools Change the setting Adjusting Scanner FeaturesNext Original Wait at Off SettingsScan Settings Default Scan SettingsEnter the original size with the number keys Change Initial ModePress Custom Size on the Scan Size Setting screen Selecting a custom sizePress Auto Detect Automatically Detecting the Vertical Measurement LengthSend Settings Destination List SettingsPrint Scanner Journal File Type PriorityCompression Black & White Print & Delete Scanner JournalStore File Priority Administrator ToolsMail Information Language Menu Protect104 Appendix Relationship between Resolution and original size106 107 When Using as a Network Twain Scanner Deg Placing OriginalsSystem requirements Software Supplied on CD-ROMTable of files File storage folderSoftware installed with DeskTopBinder Specifications for Transmission/Store/Delivery Functions TransmissionMail Simultaneous Transmission Scan to FolderNetwork delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707