Sending Scan Files by E-mail | Ricoh Type 480 manual

2. Sending Scan Files by E-mail

Scan files can be sent from this machine to specified destinations using the e- mail system. This chapter explains the preparation for sending files by the e-mail system, various display screens, procedures for sending, and how to check the sending results when this function is used.

Preparation for Sending by E-mail

To send scan files by the e-mail system, the preparation described below is re- quired.

Note

❒If you establish an e-mail server on the network, set up the e-mail server on the network in advance. For information about setting up an e-mail server, see the manuals of the mail server to be used and the software to be installed.

Connect the machine to the network with an Ethernet cable or

IEEE 1394 cable, or use wireless LAN.

To connect using an IEEE 1394 cable, the IEEE 1394 interface board is required. To connect using wireless LAN, the IEEE 802.11b interface unit is required.

See Network Guide.

To send scan files by e-mail, the following [System Settings] set- tings must be specified correctly. (Certain other settings must also be specified.)

•IP address

•subnet mask

•DNS server

•SMTP server name

For details about making settings and other settings, see Net- work Guide. You also need to register destinations and other in- formation in the address book. For details, see General Settings Guide.

Make settings for sending e-mail such as file type priority and sender's default.

See p.101 “Send Settings”.

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Ricoh Type 480 appendix Sending Scan Files by E-mail, Preparation for Sending by E-mail

Contents

Scanner Option Type Page Manuals for This Machine General Settings GuideSecurity Reference Copy Reference Other manuals Manuals for DeskTopBinder Lite Table of Contents Storing Files Specifying Scan SettingsDisplaying the List of Stored Files Managing Stored Files Specifications 115 Settings105 Placing Originals 109 Software Supplied on CD-ROM 110Page Symbols How to Read This ManualNames of Major Options Page Control Panel Start key Clear/Stop key Mail Network Scanner FTP server Scan to Folder Storing Files StoreThis machine Client computer Delivery server Network Delivery Scanner Network Twain Scanner Quick Install Installing SoftwareTwain Driver Click Twain Driver DeskTopBinderClick DeskTopBinder Lite Login Using the Control Panel User AuthenticationPress Enter for Login User Name Press Enter for Login Password Press User Tools / Counter Press Logout PanelPress Yes PressUser Tools / Counter Programming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Preparation for Sending by E-mail Sending Scan Files by E-mail Registration No Mail ScreenManual Input Sending Scan Files by E-mail Press Switch Destination ListPress E-mail Selecting a destination from the list Using a registration number to select a destinationPress Registration No Searching for a destination Destination list Manual entry of an e-mail addressPress Manual Input Press Search by Dest. Name Press OK Select a destination Press Exit Searching for a destination in the Ldap serverPress Search Ldap Press Select Server Select the Ldap server Select a destination Press Exit Exclude Words The names Selecting a sender from the list Checking selected destinationsPress Attached File Press File Type Press Attached File Press File Name Searching for a sender Using a registration number to specify a sender nameSelect the sender Return Receipt are displayed To use Return Receipt you must Press User Dest. NamePress Subject / Message Manual entry of a message Selecting a message from the listPress Attach Subject Press Subject / Message Press E-mail Message Specify the destination Specify the sender and a subject Simultaneous Storage and Sending by E-mail Press OK Place originals Press Store File Items that can be checked Checking the E-mail Results Preparation for Sending by Scan to Folder Sending Scan Files by Scan to Folder Scan to Folder icon Scan to Folder ScreenEnter Destination Preparation for Sending by Scan to Folder Sending Scan Files by Scan to Folder Press Switch Destination List Press E-mailSpecify the destination folder Selecting a destination folder from the list Using a registration number to select a destination folderSelect the destination folder To select more destination fold- ers, repeat step a Press Enter Destination Enter the password Press OKEnter the path for the folder Enter the user name Press FTP Specifying a folder in the FTP serverEnter a server name Enter the password Select the client computer that has the destination folder Searching for a destination folder in the destination listSearch by Folder Name Enter part of the destination folder name Press OK Select a destination folder Press Exit Search by Dest. Name and Search by Folder NameEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing Files Make the settings for storing scan files Storage ProcedurePress Store File Press Store Only Press OK Specify file information Press User Name Specifying file informationSelect the user name Press Password Specifying a passwordSpecifying a file name Display the list of stored files Displaying the List of Stored FilesPress Select Stored File Press Manage / Delete File Keys for searching for files Viewing the ListKeys for changing file information Searching by user name Searching for FilesManage / Delete File Send On the screen with the list of stored Searching by file nameFiles, press Search by File Name Select a file Checking Stored Files from a Client Computer Viewing a list of stored files using DeskTopBinderTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Deleting Files Managing Stored FilesChanging File Information Press Delete File Changing the file name Changing the user namePress Change User Name Press Change File Name Press Change Password Changing the password Storing Files Delivering Scan Files Preparation for Delivering Network Delivery Scanner Screen Switch Destination List/SearchNetwork delivery scanner icon Attach Senders Name Return Re- ceipt Attach Subject Press Switch Destination List Press Delivery Server Delivery ProcedureDelivering Scan Files To select more destinations, re- peat step a Searching for a destinationTo select more destinations, re- peat step B Press Search Address Book Press Search by Dest. Name Manual entry of a destinationSearch by Comment Enter the destination Enter part of the destination Name Specify the sender sender of the file if necessary Searching for a sender Press the subject Urgent Simultaneous Storage Delivery Press Store File Press UPrev. or TNext to Checking the Status of Delivery Delivering Scan Files Preparation for Using the Network Twain Scanner Using the Network Twain Scanner Function Scanning Originals Editing and printing scan files Using the Network Twain Scanner Function Resolution Specifying Scan SettingsPress Scan Settings Scan Type Edit Scan SizeAuto Detect Reference Orientation selection Specifying the Orientation and Output Tray of the OriginalSpecifying the Output Tray for the Original Select Original Orientation or Origi- nal Exit Open the Scanner Properties dia- log box For a Network Twain Scanner Make sure Next Original Wait is not selected Scanning Multiple Pages into a Single FilePlace the originals Select Next Original Wait When a Time Limit Is Not Specified for Additional Originals After all originals are scanned Press the # key To scan additional originals, load them Registering a Program ProgramsPress m Register Press the program number you want to register Press B Recall Recalling a ProgramPress the number of the program you want to recall Press Register Press Change Name Changing the Program Name When the Delivery Function Does Not Work When Scanning Is Not Performed as ExpectedIf Your Machine Does Not Operate As You Want Network Cannot Be Browsed When Sending a Scan File When Stored Files Cannot Be AccessedTwain Driver Cannot Be Started Stored Files Cannot Be Edited List...Please Operations are not possible when messages appear When an Error Message Appears on the Control Panel When a Message Is Displayed Connection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some Another user is already logged When an Error Message Appears on the Client Computer Mode Troubleshooting Scan Settings Scanner Features Send Settings Destination List SettingsAdministrator Tools Change the setting Adjusting Scanner Features Scan Settings SettingsDefault Scan Settings Next Original Wait at Off Press Custom Size on the Scan Size Setting screen Change Initial ModeSelecting a custom size Enter the original size with the number keys Press Auto Detect Automatically Detecting the Vertical Measurement Length Send Settings Destination List Settings Compression Black & White File Type PriorityPrint & Delete Scanner Journal Print Scanner Journal Mail Information Language Administrator ToolsMenu Protect Store File Priority 104 Appendix Relationship between Resolution and original size 106 107 When Using as a Network Twain Scanner Deg Placing Originals Table of files Software Supplied on CD-ROMFile storage folder System requirements Software installed with DeskTopBinder Transmission Specifications for Transmission/Store/Delivery FunctionsMail Simultaneous Transmission Scan to Folder Network delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707