Manuals / Ricoh / Computer Equipment / Scanner

Ricoh Type 480 Viewing the List, Keys for searching for files, Keys for changing file information

Models: Type 480

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Storing Files

Viewing the List

The list of stored files has the following elements.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like . Keys that cannot be selected appear like .

Note

❒Depending on the security settings, certain files may not be displayed.

❖When using the network delivery scanner, e-mail, or Scan to Folder function

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❖When displaying information of a selected stored file

1.Keys for searching for files

Press to switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files.

2.Keys to switch to the information display

3.Keys for sorting files

Press to sort the files using the select- ed item. Select the same item once more for a reverse sort. However, the files cannot be sorted in reverse deliv- ery order.

4.Keys for changing file information

Press to switch between the stored file list and the detailed information of the selected file.

Use for deleting the selected file or changing the user name, file name, or password.

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Ricoh Type 480 appendix Viewing the List, Keys for searching for files, Keys for changing file information

Contents

Scanner Option Type Page General Settings Guide Manuals for This MachineSecurity Reference Copy ReferenceManuals for DeskTopBinder Lite Other manualsTable of Contents Specifying Scan Settings Storing FilesDisplaying the List of Stored Files Managing Stored FilesSettings Specifications 115105 Placing Originals 109 Software Supplied on CD-ROM 110Page Names of Major Options How to Read This ManualSymbols Page Control Panel Clear/Stop key Start keyNetwork Scanner MailScan to Folder FTP serverThis machine Client computer StoreStoring Files Network Delivery Scanner Delivery serverNetwork Twain Scanner Twain Driver Installing SoftwareQuick Install Click DeskTopBinder Lite DeskTopBinderClick Twain Driver User Authentication Login Using the Control PanelPress Enter for Login User Name Press Enter for Login PasswordPanel Press User Tools / Counter Press LogoutPress Yes PressUser Tools / CounterProgramming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mailManual Input Mail ScreenRegistration No Press E-mail Press Switch Destination ListSending Scan Files by E-mail Press Registration No Using a registration number to select a destinationSelecting a destination from the list Manual entry of an e-mail address Searching for a destination Destination listPress Manual Input Press Search by Dest. NameSearching for a destination in the Ldap server Press OK Select a destination Press ExitPress Search Ldap Press Select Server Select the Ldap serverExclude Words The names Select a destination Press ExitChecking selected destinations Selecting a sender from the listPress Attached File Press File Type Press Attached File Press File NameUsing a registration number to specify a sender name Searching for a senderSelect the sender Return Receipt are displayedPress Subject / Message Press User Dest. NameTo use Return Receipt you must Selecting a message from the list Manual entry of a messagePress Attach Subject Press Subject / Message Press E-mail MessageSimultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subjectPress Store File Press OK Place originalsChecking the E-mail Results Items that can be checkedSending Scan Files by Scan to Folder Preparation for Sending by Scan to FolderEnter Destination Scan to Folder ScreenScan to Folder icon Preparation for Sending by Scan to Folder Specify the destination folder Press Switch Destination List Press E-mailSending Scan Files by Scan to Folder Using a registration number to select a destination folder Selecting a destination folder from the listSelect the destination folder To select more destination fold- ers, repeat step aEnter the password Press OK Press Enter DestinationEnter the path for the folder Enter the user nameEnter a server name Specifying a folder in the FTP serverPress FTP Enter the password Searching for a destination folder in the destination list Select the client computer that has the destination folderSearch by Folder Name Enter part of the destination folder nameEnter a file name Search by Dest. Name and Search by Folder NamePress OK Select a destination folder Press Exit Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing FilesStorage Procedure Make the settings for storing scan filesPress Store File Press Store Only Press OK Specify file informationSelect the user name Specifying file informationPress User Name Specifying a file name Specifying a passwordPress Password Press Select Stored File Press Manage / Delete File Displaying the List of Stored FilesDisplay the list of stored files Keys for changing file information Viewing the ListKeys for searching for files Searching for Files Searching by user nameManage / Delete File SendSearching by file name On the screen with the list of storedFiles, press Search by File Name Select a fileTo select multiple files, repeat step B Viewing a list of stored files using DeskTopBinderChecking Stored Files from a Client Computer Viewing a list of stored files using Web Image Monitor Managing Stored Files Deleting FilesChanging File Information Press Delete FileChanging the user name Changing the file namePress Change User Name Press Change File NameChanging the password Press Change PasswordStoring Files Delivering Scan Files Preparation for Delivering Switch Destination List/Search Network Delivery Scanner ScreenNetwork delivery scanner icon Attach Senders Name Return Re- ceipt Attach SubjectDelivering Scan Files Delivery ProcedurePress Switch Destination List Press Delivery Server To select more destinations, re- peat step B Searching for a destinationTo select more destinations, re- peat step a Manual entry of a destination Press Search Address Book Press Search by Dest. NameSearch by Comment Enter the destination Enter part of the destination NameSpecify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject UrgentPress Store File Checking the Status of Delivery Press UPrev. or TNext toDelivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain ScannerScanning Originals Editing and printing scan files Using the Network Twain Scanner Function Specifying Scan Settings ResolutionPress Scan Settings Scan TypeAuto Detect Reference Scan SizeEdit Specifying the Orientation and Output Tray of the Original Orientation selectionSpecifying the Output Tray for the Original Select Original Orientation or Origi- nal ExitFor a Network Twain Scanner Open the Scanner Properties dia- log boxPlace the originals Scanning Multiple Pages into a Single FileMake sure Next Original Wait is not selected When a Time Limit Is Not Specified for Additional Originals Select Next Original WaitTo scan additional originals, load them After all originals are scanned Press the # keyPrograms Registering a ProgramPress m Register Press the program number you want to registerRecalling a Program Press B RecallPress the number of the program you want to recall Press RegisterChanging the Program Name Press Change NameIf Your Machine Does Not Operate As You Want When Scanning Is Not Performed as ExpectedWhen the Delivery Function Does Not Work When Stored Files Cannot Be Accessed Network Cannot Be Browsed When Sending a Scan FileTwain Driver Cannot Be Started Stored Files Cannot Be EditedOperations are not possible when messages appear List...PleaseWhen a Message Is Displayed When an Error Message Appears on the Control PanelConnection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already loggedMode Troubleshooting Scanner Features Scan SettingsAdministrator Tools Destination List SettingsSend Settings Adjusting Scanner Features Change the settingSettings Scan SettingsDefault Scan Settings Next Original Wait at OffChange Initial Mode Press Custom Size on the Scan Size Setting screenSelecting a custom size Enter the original size with the number keysAutomatically Detecting the Vertical Measurement Length Press Auto DetectDestination List Settings Send SettingsFile Type Priority Compression Black & WhitePrint & Delete Scanner Journal Print Scanner JournalAdministrator Tools Mail Information LanguageMenu Protect Store File Priority104 Relationship between Resolution and original size Appendix106 107 When Using as a Network Twain Scanner Placing Originals DegSoftware Supplied on CD-ROM Table of filesFile storage folder System requirementsSoftware installed with DeskTopBinder Mail Specifications for Transmission/Store/Delivery FunctionsTransmission Scan to Folder Simultaneous TransmissionNetwork delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707