Viewing the List, Keys for searching for files | Ricoh Type 480

Storing Files

Viewing the List

The list of stored files has the following elements.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like . Keys that cannot be selected appear like .

Note

❒Depending on the security settings, certain files may not be displayed.

❖When using the network delivery scanner, e-mail, or Scan to Folder function

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❖When displaying information of a selected stored file

1.Keys for searching for files

Press to switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files.

2.Keys to switch to the information display

3.Keys for sorting files

Press to sort the files using the select- ed item. Select the same item once more for a reverse sort. However, the files cannot be sorted in reverse deliv- ery order.

4.Keys for changing file information

Press to switch between the stored file list and the detailed information of the selected file.

Use for deleting the selected file or changing the user name, file name, or password.

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Ricoh Type 480 appendix Viewing the List, Keys for searching for files, Keys for changing file information

Contents

Scanner Option Type Page General Settings Guide Manuals for This MachineSecurity Reference Copy Reference Manuals for DeskTopBinder Lite Other manuals Table of Contents Specifying Scan Settings Storing FilesDisplaying the List of Stored Files Managing Stored Files Settings Specifications 115105 Placing Originals 109 Software Supplied on CD-ROM 110Page Names of Major Options How to Read This ManualSymbols Page Control Panel Clear/Stop key Start key Network Scanner Mail Scan to Folder FTP server This machine Client computer StoreStoring Files Network Delivery Scanner Delivery server Network Twain Scanner Twain Driver Installing SoftwareQuick Install Click DeskTopBinder Lite DeskTopBinderClick Twain Driver User Authentication Login Using the Control PanelPress Enter for Login User Name Press Enter for Login Password Panel Press User Tools / Counter Press LogoutPress Yes PressUser Tools / Counter Programming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mail Manual Input Mail ScreenRegistration No Press E-mail Press Switch Destination ListSending Scan Files by E-mail Press Registration No Using a registration number to select a destinationSelecting a destination from the list Manual entry of an e-mail address Searching for a destination Destination listPress Manual Input Press Search by Dest. Name Searching for a destination in the Ldap server Press OK Select a destination Press ExitPress Search Ldap Press Select Server Select the Ldap server Exclude Words The names Select a destination Press Exit Checking selected destinations Selecting a sender from the listPress Attached File Press File Type Press Attached File Press File Name Using a registration number to specify a sender name Searching for a senderSelect the sender Return Receipt are displayed Press Subject / Message Press User Dest. NameTo use Return Receipt you must Selecting a message from the list Manual entry of a messagePress Attach Subject Press Subject / Message Press E-mail Message Simultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subject Press Store File Press OK Place originals Checking the E-mail Results Items that can be checked Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder Enter Destination Scan to Folder ScreenScan to Folder icon Preparation for Sending by Scan to Folder Specify the destination folder Press Switch Destination List Press E-mailSending Scan Files by Scan to Folder Using a registration number to select a destination folder Selecting a destination folder from the listSelect the destination folder To select more destination fold- ers, repeat step a Enter the password Press OK Press Enter DestinationEnter the path for the folder Enter the user name Enter a server name Specifying a folder in the FTP serverPress FTP Enter the password Searching for a destination folder in the destination list Select the client computer that has the destination folderSearch by Folder Name Enter part of the destination folder name Enter a file name Search by Dest. Name and Search by Folder NamePress OK Select a destination folder Press Exit Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing Files Storage Procedure Make the settings for storing scan filesPress Store File Press Store Only Press OK Specify file information Select the user name Specifying file informationPress User Name Specifying a file name Specifying a passwordPress Password Press Select Stored File Press Manage / Delete File Displaying the List of Stored FilesDisplay the list of stored files Keys for changing file information Viewing the ListKeys for searching for files Searching for Files Searching by user nameManage / Delete File Send Searching by file name On the screen with the list of storedFiles, press Search by File Name Select a file To select multiple files, repeat step B Viewing a list of stored files using DeskTopBinderChecking Stored Files from a Client Computer Viewing a list of stored files using Web Image Monitor Managing Stored Files Deleting FilesChanging File Information Press Delete File Changing the user name Changing the file namePress Change User Name Press Change File Name Changing the password Press Change Password Storing Files Delivering Scan Files Preparation for Delivering Switch Destination List/Search Network Delivery Scanner ScreenNetwork delivery scanner icon Attach Senders Name Return Re- ceipt Attach Subject Delivering Scan Files Delivery ProcedurePress Switch Destination List Press Delivery Server To select more destinations, re- peat step B Searching for a destinationTo select more destinations, re- peat step a Manual entry of a destination Press Search Address Book Press Search by Dest. NameSearch by Comment Enter the destination Enter part of the destination Name Specify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject Urgent Press Store File Checking the Status of Delivery Press UPrev. or TNext to Delivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain Scanner Scanning Originals Editing and printing scan files Using the Network Twain Scanner Function Specifying Scan Settings ResolutionPress Scan Settings Scan Type Auto Detect Reference Scan SizeEdit Specifying the Orientation and Output Tray of the Original Orientation selectionSpecifying the Output Tray for the Original Select Original Orientation or Origi- nal Exit For a Network Twain Scanner Open the Scanner Properties dia- log box Place the originals Scanning Multiple Pages into a Single FileMake sure Next Original Wait is not selected When a Time Limit Is Not Specified for Additional Originals Select Next Original Wait To scan additional originals, load them After all originals are scanned Press the # key Programs Registering a ProgramPress m Register Press the program number you want to register Recalling a Program Press B RecallPress the number of the program you want to recall Press Register Changing the Program Name Press Change Name If Your Machine Does Not Operate As You Want When Scanning Is Not Performed as ExpectedWhen the Delivery Function Does Not Work When Stored Files Cannot Be Accessed Network Cannot Be Browsed When Sending a Scan FileTwain Driver Cannot Be Started Stored Files Cannot Be Edited Operations are not possible when messages appear List...Please When a Message Is Displayed When an Error Message Appears on the Control Panel Connection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already logged Mode Troubleshooting Scanner Features Scan Settings Administrator Tools Destination List SettingsSend Settings Adjusting Scanner Features Change the setting Settings Scan SettingsDefault Scan Settings Next Original Wait at Off Change Initial Mode Press Custom Size on the Scan Size Setting screenSelecting a custom size Enter the original size with the number keys Automatically Detecting the Vertical Measurement Length Press Auto Detect Destination List Settings Send Settings File Type Priority Compression Black & WhitePrint & Delete Scanner Journal Print Scanner Journal Administrator Tools Mail Information LanguageMenu Protect Store File Priority 104 Relationship between Resolution and original size Appendix 106 107 When Using as a Network Twain Scanner Placing Originals Deg Software Supplied on CD-ROM Table of filesFile storage folder System requirements Software installed with DeskTopBinder Mail Specifications for Transmission/Store/Delivery FunctionsTransmission Scan to Folder Simultaneous Transmission Network delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707