Mail Screen, Registration No, Manual Input | Ricoh Type 480 instruction

Sending Scan Files by E-mail

E-mail Screen

The e-mail is as shown.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing it. When you select or specify an item on the display

panel, it is highlighted like . Keys that cannot be selected appear like .

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1.Destination field

Displays the selected destination. If mul- tiple destinations are selected, the desti- nations are displayed in the order they were selected by pressing [UPrev.] or [TNext].

Note

❒To check the selected destinations, press the {Check Modes} key.

2.[] E-mail/Scan to Folder

Press to switch between the e-mail func- tion and the Scan to Folder function. You can send a file to e-mail destinations and Scan to Folder destinations at the same time.

3.E-mail icon ()

Indicates that the e-mail screen is dis- played.

4.[Registration No.]

Press to specify a destination using a five digit registration number.

5.[Manual Input]

When specifying a destination that is not listed, press [Manual Input], and then enter the destination using the soft keyboard.

6.[Attach Sender's Name] [Return Re- ceipt] [Subject / Message] [Attached File]

Set the sender, a reception confirmation e-mail, subject, and message of the e-mail to be sent.

If necessary, specify the file type and file name of the scan file attached to the e- mail.

7 . [ ] Switch Destination List/Search/Switch Title

Press to switch a destination from the de- livery server list to the destination list of this machine, to search for an e-mail des- tination.

8.Destination list

Displays the destinations registered in the delivery server or this machine.

Note

❒When the entire list does not fit on one screen, [U] or [T] can be used to scroll through the list.

❒Group destinations are denoted by this symbol ().

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Ricoh Type 480 appendix Mail Screen, Registration No, Manual Input

Contents

Scanner Option Type Page Security Reference General Settings GuideManuals for This Machine Copy Reference Manuals for DeskTopBinder Lite Other manuals Table of Contents Displaying the List of Stored Files Specifying Scan SettingsStoring Files Managing Stored Files 105 SettingsSpecifications 115 Placing Originals 109 Software Supplied on CD-ROM 110Page Names of Major Options How to Read This ManualSymbols Page Control Panel Clear/Stop key Start key Network Scanner Mail Scan to Folder FTP server This machine Client computer StoreStoring Files Network Delivery Scanner Delivery server Network Twain Scanner Twain Driver Installing SoftwareQuick Install Click DeskTopBinder Lite DeskTopBinderClick Twain Driver Press Enter for Login User Name User AuthenticationLogin Using the Control Panel Press Enter for Login Password Press Yes PanelPress User Tools / Counter Press Logout PressUser Tools / Counter Programming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mail Manual Input Mail ScreenRegistration No Press E-mail Press Switch Destination ListSending Scan Files by E-mail Press Registration No Using a registration number to select a destinationSelecting a destination from the list Press Manual Input Manual entry of an e-mail addressSearching for a destination Destination list Press Search by Dest. Name Press Search Ldap Press Select Server Searching for a destination in the Ldap serverPress OK Select a destination Press Exit Select the Ldap server Exclude Words The names Select a destination Press Exit Press Attached File Press File Type Checking selected destinationsSelecting a sender from the list Press Attached File Press File Name Select the sender Using a registration number to specify a sender nameSearching for a sender Return Receipt are displayed Press Subject / Message Press User Dest. NameTo use Return Receipt you must Press Attach Subject Selecting a message from the listManual entry of a message Press Subject / Message Press E-mail Message Simultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subject Press Store File Press OK Place originals Checking the E-mail Results Items that can be checked Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder Enter Destination Scan to Folder ScreenScan to Folder icon Preparation for Sending by Scan to Folder Specify the destination folder Press Switch Destination List Press E-mailSending Scan Files by Scan to Folder Select the destination folder Using a registration number to select a destination folderSelecting a destination folder from the list To select more destination fold- ers, repeat step a Enter the path for the folder Enter the password Press OKPress Enter Destination Enter the user name Enter a server name Specifying a folder in the FTP serverPress FTP Enter the password Search by Folder Name Searching for a destination folder in the destination listSelect the client computer that has the destination folder Enter part of the destination folder name Enter a file name Search by Dest. Name and Search by Folder NamePress OK Select a destination folder Press Exit Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing Files Press Store File Press Store Only Storage ProcedureMake the settings for storing scan files Press OK Specify file information Select the user name Specifying file informationPress User Name Specifying a file name Specifying a passwordPress Password Press Select Stored File Press Manage / Delete File Displaying the List of Stored FilesDisplay the list of stored files Keys for changing file information Viewing the ListKeys for searching for files Manage / Delete File Searching for FilesSearching by user name Send Files, press Search by File Name Searching by file nameOn the screen with the list of stored Select a file To select multiple files, repeat step B Viewing a list of stored files using DeskTopBinderChecking Stored Files from a Client Computer Viewing a list of stored files using Web Image Monitor Changing File Information Managing Stored FilesDeleting Files Press Delete File Press Change User Name Changing the user nameChanging the file name Press Change File Name Changing the password Press Change Password Storing Files Delivering Scan Files Preparation for Delivering Network delivery scanner icon Switch Destination List/SearchNetwork Delivery Scanner Screen Attach Senders Name Return Re- ceipt Attach Subject Delivering Scan Files Delivery ProcedurePress Switch Destination List Press Delivery Server To select more destinations, re- peat step B Searching for a destinationTo select more destinations, re- peat step a Search by Comment Manual entry of a destinationPress Search Address Book Press Search by Dest. Name Enter the destination Enter part of the destination Name Specify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject Urgent Press Store File Checking the Status of Delivery Press UPrev. or TNext to Delivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain Scanner Scanning Originals Editing and printing scan files Using the Network Twain Scanner Function Press Scan Settings Specifying Scan SettingsResolution Scan Type Auto Detect Reference Scan SizeEdit Specifying the Output Tray for the Original Specifying the Orientation and Output Tray of the OriginalOrientation selection Select Original Orientation or Origi- nal Exit For a Network Twain Scanner Open the Scanner Properties dia- log box Place the originals Scanning Multiple Pages into a Single FileMake sure Next Original Wait is not selected When a Time Limit Is Not Specified for Additional Originals Select Next Original Wait To scan additional originals, load them After all originals are scanned Press the # key Press m Register ProgramsRegistering a Program Press the program number you want to register Press the number of the program you want to recall Recalling a ProgramPress B Recall Press Register Changing the Program Name Press Change Name If Your Machine Does Not Operate As You Want When Scanning Is Not Performed as ExpectedWhen the Delivery Function Does Not Work Twain Driver Cannot Be Started When Stored Files Cannot Be AccessedNetwork Cannot Be Browsed When Sending a Scan File Stored Files Cannot Be Edited Operations are not possible when messages appear List...Please When a Message Is Displayed When an Error Message Appears on the Control Panel Connection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already logged Mode Troubleshooting Scanner Features Scan Settings Administrator Tools Destination List SettingsSend Settings Adjusting Scanner Features Change the setting Default Scan Settings SettingsScan Settings Next Original Wait at Off Selecting a custom size Change Initial ModePress Custom Size on the Scan Size Setting screen Enter the original size with the number keys Automatically Detecting the Vertical Measurement Length Press Auto Detect Destination List Settings Send Settings Print & Delete Scanner Journal File Type PriorityCompression Black & White Print Scanner Journal Menu Protect Administrator ToolsMail Information Language Store File Priority 104 Relationship between Resolution and original size Appendix 106 107 When Using as a Network Twain Scanner Placing Originals Deg File storage folder Software Supplied on CD-ROMTable of files System requirements Software installed with DeskTopBinder Mail Specifications for Transmission/Store/Delivery FunctionsTransmission Scan to Folder Simultaneous Transmission Network delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707