Manuals / Ricoh / Computer Equipment / Scanner

Ricoh Type 480 Press User Dest. Name, To use Return Receipt you must, Press Subject / Message

Models: Type 480

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Sending Scan Files by E-mail

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CPress [User (Dest.) Name].

The soft keyboard appears.

Note

❒To search for an e-mail ad- dress, press [E-mail Address].

D Enter part of the sender name.

Note

❒Enter the first character or characters of the sender name.

❒It is also possible to perform a combined search using [Us- er (Dest.) Name] and [E-mail Ad- dress].

❒It is necessary to differentiate between uppercase and low- ercase letters.

EPress [OK].

FSelect the sender.

Note

❒When a protection code has been set, a screen for entering the protection code appears af- ter selecting the sender. Enter the protection code, and then press [OK]. If the protection code you entered is correct, the sender name is highlighted.

GPress [Exit].

HPress [OK].

J For a reception confirmation e-mail, press [Return Receipt].

Note

❒To use [Return Receipt] you must:

•Log on as a user

•Specify the sender in Step I

❒When [Return Receipt] is select- ed, an e-mail notifying that the e-mail has been read by the des- tination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Dispo- sition Notification), the e-mail may not be sent.

K Specify a subject if necessary.

Note

❒To specify a subject, you can se- lect it from the list, enter it di- rectly, or combine selecting and entering it.

❒For details about the maximum number of characters that can be entered, see p.112 “E-mail”.

❒When a subject has been speci- fied, this information is added to the scan file. The subject is au- tomatically placed in the subject field of the e-mail.

❒The subjects that can be selected from the list must be registered in [System Settings] in advance. See Network Guide.

The procedure to specify the sub- ject “[Urgent] New product appear- ance” is explained as an example here.

APress [Subject / Message].

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Ricoh Type 480 appendix Press User Dest. Name, To use Return Receipt you must, Press Subject / Message

Contents

Scanner Option Type Page Security Reference General Settings GuideManuals for This Machine Copy ReferenceManuals for DeskTopBinder Lite Other manualsTable of Contents Displaying the List of Stored Files Specifying Scan SettingsStoring Files Managing Stored Files105 SettingsSpecifications 115 Placing Originals 109 Software Supplied on CD-ROM 110Page Symbols How to Read This ManualNames of Major Options Page Control Panel Clear/Stop key Start keyNetwork Scanner MailScan to Folder FTP serverStoring Files StoreThis machine Client computer Network Delivery Scanner Delivery serverNetwork Twain Scanner Quick Install Installing SoftwareTwain Driver Click Twain Driver DeskTopBinderClick DeskTopBinder Lite Press Enter for Login User Name User AuthenticationLogin Using the Control Panel Press Enter for Login PasswordPress Yes PanelPress User Tools / Counter Press Logout PressUser Tools / CounterProgramming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mailRegistration No Mail ScreenManual Input Sending Scan Files by E-mail Press Switch Destination ListPress E-mail Selecting a destination from the list Using a registration number to select a destinationPress Registration No Press Manual Input Manual entry of an e-mail addressSearching for a destination Destination list Press Search by Dest. NamePress Search Ldap Press Select Server Searching for a destination in the Ldap serverPress OK Select a destination Press Exit Select the Ldap serverExclude Words The names Select a destination Press ExitPress Attached File Press File Type Checking selected destinationsSelecting a sender from the list Press Attached File Press File NameSelect the sender Using a registration number to specify a sender nameSearching for a sender Return Receipt are displayedTo use Return Receipt you must Press User Dest. NamePress Subject / Message Press Attach Subject Selecting a message from the listManual entry of a message Press Subject / Message Press E-mail MessageSimultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subjectPress Store File Press OK Place originalsChecking the E-mail Results Items that can be checkedSending Scan Files by Scan to Folder Preparation for Sending by Scan to FolderScan to Folder icon Scan to Folder ScreenEnter Destination Preparation for Sending by Scan to Folder Sending Scan Files by Scan to Folder Press Switch Destination List Press E-mailSpecify the destination folder Select the destination folder Using a registration number to select a destination folderSelecting a destination folder from the list To select more destination fold- ers, repeat step aEnter the path for the folder Enter the password Press OKPress Enter Destination Enter the user namePress FTP Specifying a folder in the FTP serverEnter a server name Enter the password Search by Folder Name Searching for a destination folder in the destination listSelect the client computer that has the destination folder Enter part of the destination folder namePress OK Select a destination folder Press Exit Search by Dest. Name and Search by Folder NameEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing FilesPress Store File Press Store Only Storage ProcedureMake the settings for storing scan files Press OK Specify file informationPress User Name Specifying file informationSelect the user name Press Password Specifying a passwordSpecifying a file name Display the list of stored files Displaying the List of Stored FilesPress Select Stored File Press Manage / Delete File Keys for searching for files Viewing the ListKeys for changing file information Manage / Delete File Searching for FilesSearching by user name SendFiles, press Search by File Name Searching by file nameOn the screen with the list of stored Select a fileChecking Stored Files from a Client Computer Viewing a list of stored files using DeskTopBinderTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Changing File Information Managing Stored FilesDeleting Files Press Delete FilePress Change User Name Changing the user nameChanging the file name Press Change File NameChanging the password Press Change PasswordStoring Files Delivering Scan Files Preparation for Delivering Network delivery scanner icon Switch Destination List/SearchNetwork Delivery Scanner Screen Attach Senders Name Return Re- ceipt Attach SubjectPress Switch Destination List Press Delivery Server Delivery ProcedureDelivering Scan Files To select more destinations, re- peat step a Searching for a destinationTo select more destinations, re- peat step B Search by Comment Manual entry of a destinationPress Search Address Book Press Search by Dest. Name Enter the destination Enter part of the destination NameSpecify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject UrgentPress Store File Checking the Status of Delivery Press UPrev. or TNext toDelivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain ScannerScanning Originals Editing and printing scan files Using the Network Twain Scanner Function Press Scan Settings Specifying Scan SettingsResolution Scan TypeEdit Scan SizeAuto Detect Reference Specifying the Output Tray for the Original Specifying the Orientation and Output Tray of the OriginalOrientation selection Select Original Orientation or Origi- nal ExitFor a Network Twain Scanner Open the Scanner Properties dia- log boxMake sure Next Original Wait is not selected Scanning Multiple Pages into a Single FilePlace the originals When a Time Limit Is Not Specified for Additional Originals Select Next Original WaitTo scan additional originals, load them After all originals are scanned Press the # keyPress m Register ProgramsRegistering a Program Press the program number you want to registerPress the number of the program you want to recall Recalling a ProgramPress B Recall Press RegisterChanging the Program Name Press Change NameWhen the Delivery Function Does Not Work When Scanning Is Not Performed as ExpectedIf Your Machine Does Not Operate As You Want Twain Driver Cannot Be Started When Stored Files Cannot Be AccessedNetwork Cannot Be Browsed When Sending a Scan File Stored Files Cannot Be EditedOperations are not possible when messages appear List...PleaseWhen a Message Is Displayed When an Error Message Appears on the Control PanelConnection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already loggedMode Troubleshooting Scanner Features Scan SettingsSend Settings Destination List SettingsAdministrator Tools Adjusting Scanner Features Change the settingDefault Scan Settings SettingsScan Settings Next Original Wait at OffSelecting a custom size Change Initial ModePress Custom Size on the Scan Size Setting screen Enter the original size with the number keysAutomatically Detecting the Vertical Measurement Length Press Auto DetectDestination List Settings Send SettingsPrint & Delete Scanner Journal File Type PriorityCompression Black & White Print Scanner JournalMenu Protect Administrator ToolsMail Information Language Store File Priority104 Relationship between Resolution and original size Appendix106 107 When Using as a Network Twain Scanner Placing Originals DegFile storage folder Software Supplied on CD-ROMTable of files System requirementsSoftware installed with DeskTopBinder Transmission Specifications for Transmission/Store/Delivery FunctionsMail Scan to Folder Simultaneous TransmissionNetwork delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707