Press User Dest. Name, Press Subject / Message | Ricoh Type 480

Sending Scan Files by E-mail

2

CPress [User (Dest.) Name].

The soft keyboard appears.

Note

❒To search for an e-mail ad- dress, press [E-mail Address].

D Enter part of the sender name.

Note

❒Enter the first character or characters of the sender name.

❒It is also possible to perform a combined search using [Us- er (Dest.) Name] and [E-mail Ad- dress].

❒It is necessary to differentiate between uppercase and low- ercase letters.

EPress [OK].

FSelect the sender.

Note

❒When a protection code has been set, a screen for entering the protection code appears af- ter selecting the sender. Enter the protection code, and then press [OK]. If the protection code you entered is correct, the sender name is highlighted.

GPress [Exit].

HPress [OK].

J For a reception confirmation e-mail, press [Return Receipt].

Note

❒To use [Return Receipt] you must:

•Log on as a user

•Specify the sender in Step I

❒When [Return Receipt] is select- ed, an e-mail notifying that the e-mail has been read by the des- tination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Dispo- sition Notification), the e-mail may not be sent.

K Specify a subject if necessary.

Note

❒To specify a subject, you can se- lect it from the list, enter it di- rectly, or combine selecting and entering it.

❒For details about the maximum number of characters that can be entered, see p.112 “E-mail”.

❒When a subject has been speci- fied, this information is added to the scan file. The subject is au- tomatically placed in the subject field of the e-mail.

❒The subjects that can be selected from the list must be registered in [System Settings] in advance. See Network Guide.

The procedure to specify the sub- ject “[Urgent] New product appear- ance” is explained as an example here.

APress [Subject / Message].

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Ricoh Type 480 appendix Press User Dest. Name, To use Return Receipt you must, Press Subject / Message

Contents

Scanner Option Type Page Security Reference General Settings GuideManuals for This Machine Copy Reference Manuals for DeskTopBinder Lite Other manuals Table of Contents Displaying the List of Stored Files Specifying Scan SettingsStoring Files Managing Stored Files 105 SettingsSpecifications 115 Placing Originals 109 Software Supplied on CD-ROM 110Page Symbols How to Read This ManualNames of Major Options Page Control Panel Clear/Stop key Start key Network Scanner Mail Scan to Folder FTP server Storing Files StoreThis machine Client computer Network Delivery Scanner Delivery server Network Twain Scanner Quick Install Installing SoftwareTwain Driver Click Twain Driver DeskTopBinderClick DeskTopBinder Lite Press Enter for Login User Name User AuthenticationLogin Using the Control Panel Press Enter for Login Password Press Yes PanelPress User Tools / Counter Press Logout PressUser Tools / Counter Programming E-mail Addresses and Folders Specifying How to Start Scanning Getting Started Sending Scan Files by E-mail Preparation for Sending by E-mail Registration No Mail ScreenManual Input Sending Scan Files by E-mail Press Switch Destination ListPress E-mail Selecting a destination from the list Using a registration number to select a destinationPress Registration No Press Manual Input Manual entry of an e-mail addressSearching for a destination Destination list Press Search by Dest. Name Press Search Ldap Press Select Server Searching for a destination in the Ldap serverPress OK Select a destination Press Exit Select the Ldap server Exclude Words The names Select a destination Press Exit Press Attached File Press File Type Checking selected destinationsSelecting a sender from the list Press Attached File Press File Name Select the sender Using a registration number to specify a sender nameSearching for a sender Return Receipt are displayed To use Return Receipt you must Press User Dest. NamePress Subject / Message Press Attach Subject Selecting a message from the listManual entry of a message Press Subject / Message Press E-mail Message Simultaneous Storage and Sending by E-mail Specify the destination Specify the sender and a subject Press Store File Press OK Place originals Checking the E-mail Results Items that can be checked Sending Scan Files by Scan to Folder Preparation for Sending by Scan to Folder Scan to Folder icon Scan to Folder ScreenEnter Destination Preparation for Sending by Scan to Folder Sending Scan Files by Scan to Folder Press Switch Destination List Press E-mailSpecify the destination folder Select the destination folder Using a registration number to select a destination folderSelecting a destination folder from the list To select more destination fold- ers, repeat step a Enter the path for the folder Enter the password Press OKPress Enter Destination Enter the user name Press FTP Specifying a folder in the FTP serverEnter a server name Enter the password Search by Folder Name Searching for a destination folder in the destination listSelect the client computer that has the destination folder Enter part of the destination folder name Press OK Select a destination folder Press Exit Search by Dest. Name and Search by Folder NameEnter a file name Simultaneous Storage and Sending by Scan to Folder Checking the Scan to Folder Results Storing Files Storing Files Press Store File Press Store Only Storage ProcedureMake the settings for storing scan files Press OK Specify file information Press User Name Specifying file informationSelect the user name Press Password Specifying a passwordSpecifying a file name Display the list of stored files Displaying the List of Stored FilesPress Select Stored File Press Manage / Delete File Keys for searching for files Viewing the ListKeys for changing file information Manage / Delete File Searching for FilesSearching by user name Send Files, press Search by File Name Searching by file nameOn the screen with the list of stored Select a file Checking Stored Files from a Client Computer Viewing a list of stored files using DeskTopBinderTo select multiple files, repeat step B Viewing a list of stored files using Web Image Monitor Changing File Information Managing Stored FilesDeleting Files Press Delete File Press Change User Name Changing the user nameChanging the file name Press Change File Name Changing the password Press Change Password Storing Files Delivering Scan Files Preparation for Delivering Network delivery scanner icon Switch Destination List/SearchNetwork Delivery Scanner Screen Attach Senders Name Return Re- ceipt Attach Subject Press Switch Destination List Press Delivery Server Delivery ProcedureDelivering Scan Files To select more destinations, re- peat step a Searching for a destinationTo select more destinations, re- peat step B Search by Comment Manual entry of a destinationPress Search Address Book Press Search by Dest. Name Enter the destination Enter part of the destination Name Specify the sender sender of the file if necessary Searching for a sender Simultaneous Storage Delivery Press the subject Urgent Press Store File Checking the Status of Delivery Press UPrev. or TNext to Delivering Scan Files Using the Network Twain Scanner Function Preparation for Using the Network Twain Scanner Scanning Originals Editing and printing scan files Using the Network Twain Scanner Function Press Scan Settings Specifying Scan SettingsResolution Scan Type Edit Scan SizeAuto Detect Reference Specifying the Output Tray for the Original Specifying the Orientation and Output Tray of the OriginalOrientation selection Select Original Orientation or Origi- nal Exit For a Network Twain Scanner Open the Scanner Properties dia- log box Make sure Next Original Wait is not selected Scanning Multiple Pages into a Single FilePlace the originals When a Time Limit Is Not Specified for Additional Originals Select Next Original Wait To scan additional originals, load them After all originals are scanned Press the # key Press m Register ProgramsRegistering a Program Press the program number you want to register Press the number of the program you want to recall Recalling a ProgramPress B Recall Press Register Changing the Program Name Press Change Name When the Delivery Function Does Not Work When Scanning Is Not Performed as ExpectedIf Your Machine Does Not Operate As You Want Twain Driver Cannot Be Started When Stored Files Cannot Be AccessedNetwork Cannot Be Browsed When Sending a Scan File Stored Files Cannot Be Edited Operations are not possible when messages appear List...Please When a Message Is Displayed When an Error Message Appears on the Control Panel Connection with Ldap server has Exceeded max. number of alphanumeric Memory is full. Cannot scan. Selected files contain files that Specified group contains some When an Error Message Appears on the Client Computer Another user is already logged Mode Troubleshooting Scanner Features Scan Settings Send Settings Destination List SettingsAdministrator Tools Adjusting Scanner Features Change the setting Default Scan Settings SettingsScan Settings Next Original Wait at Off Selecting a custom size Change Initial ModePress Custom Size on the Scan Size Setting screen Enter the original size with the number keys Automatically Detecting the Vertical Measurement Length Press Auto Detect Destination List Settings Send Settings Print & Delete Scanner Journal File Type PriorityCompression Black & White Print Scanner Journal Menu Protect Administrator ToolsMail Information Language Store File Priority 104 Relationship between Resolution and original size Appendix 106 107 When Using as a Network Twain Scanner Placing Originals Deg File storage folder Software Supplied on CD-ROMTable of files System requirements Software installed with DeskTopBinder Transmission Specifications for Transmission/Store/Delivery FunctionsMail Scan to Folder Simultaneous Transmission Network delivery scanner function Specifications Index 117 118 Means Power ON. c means Stand by EN USA B765-8707