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Lexmark 6500 Series manual Scanning text for editing, Scanning images for editing, 106

Models: 6500 Series

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4Select the Document option.

5Click Start.

The scanned document is loaded into your default word processing application. You can now edit the document.

Scanning text for editing

The Optical Character Recognition (OCR) feature turns a scanned document into text you can edit with a word- processing application.

1Make sure the printer is connected to a computer, and both the printer and the computer are powered on.

2Load an original document facedown on the scanner glass.

3From the desktop, double-click the Productivity Studio icon.

4From the Welcome Screen, click Scan and Edit Text (OCR).

5Select the Document option.

6Click Start.

The scanned document is loaded into your default word-processing application. You can now edit the document.

Scanning images for editing

1Make sure the printer is connected to a computer, and both the printer and the computer are on.

2Load an original document facedown on the scanner glass.

3From the desktop, double-click the Productivity Studio icon.

4Click Scan.

5Select the Photo or Several Photos option.

6Click Start.

You can edit the scanned image.

Scanning a photo to Work with Documents and Photos

1Load a photo facedown on the scanner glass.

2From the desktop, double-click the Productivity Studio icon.

3Click Work with Documents and Photos.

4From the Add menu, click Add New Scan.

5Select the Photo option.

6Click Start.

The photo is placed in the current folder in Work with Documents and Photos.

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Lexmark 6500 Series manual Scanning text for editing, Scanning images for editing, 106

Contents

Series Users Guide MaySafety information Contents Wireless networking PrintingWorking with photos Printing specialty documentsCopying Scanning113 FaxingTroubleshooting Maintaining the printerPrint troubleshooting 154 Jams and misfeeds troubleshooting 172 200 Networking glossary IndexFinding information about the printer Where to findIntroduction DescriptionSelect Lexmark Solution Center Description Where to findSeries Description Where to find US Where to find rest of world Operating system notice Wireless network compatibilityWindows users-See the Users Guide Setting up the printer Checking the box contentsUnderstanding the parts of the printer UseLine Standalone setup EXTPage Page Page Page Installing the printer on additional network computers Setting up the printer on a Windows operating system WelcomeGetting the printer ready to fax Using an RJ11 adapterCountry/region Country/region Country/region Choosing a fax connection Connecting to an answering machineEquipment Benefits See this section Page Connecting directly to a telephone wall jack Connecting directly to a telephone wall jack in GermanyConnecting to a computer with a modem Connecting to a telephone Page Using the control panel Setting up to fax while behind a PBXUsing a digital phone service Understanding the control panelPress Press To Saving settings Understanding the Settings menu Press SettingsFrom here You canReset Network Adapter to Factory Defaults, which lets you Installing another language control panelWireless Setup to view From here You canUsing the installation software CD Macintosh users only Installing the printer softwareUsing the installation software CD Windows users only Using the World Wide WebMethod Click DetailsClick Setup and diagnose printer ClickTurning printing voice notification on or off Installing an internal wireless print server What do the Wi-Fi indicator lights mean? Configuring the optional internal wireless print serverSecurity Information General networking Common home network configurationsNetworking Networking overviewInternet What information do I need and where do I find it? Finding the MAC addressFinding a printer/print server located on remote subnets Printing a network setupDirect IP printing Using a wireless network connection Wireless networkingChecking the port setting Windows 2000 or XP users onlyFinding IP addresses IP addressesAssigning an IP address Configure IP address Finding the signal strengthInstalling the printer on a network Sharing the printer on a networkConfigure Configure network printersTypes of wireless networks Add printersCreating an ad hoc wireless network using Windows Advanced wireless setupTips for using network adapters For Windows Vista usersFor Windows XP users Follow the instructions on the computer screen Loading paper and original documents Using the automatic paper type sensorLoading paper Loading envelopes Loading labelsLoading transparencies Loading iron-on transfersLoading banner paper Loading custom-size paperLoading original documents on the scanner glass Page Automatic Document Feeder paper capacity Load up to Make sureLoad up to Make sure Printing a document PrintingPrinting basic documents Printing a WebPrinting multiple copies of a document Printing photos or images from a WebClick Print Now Printing multiple pages on one sheet N-Up Collating copiesPrinting the last page first reverse page order Printing document files from a memory card or flash driveFor Windows XP, click Start Œ Settings Œ Printers and Faxes Pausing print jobsCanceling print jobs Windows XP, click Start Œ Settings Œ Printers and FaxesChoosing compatible specialty paper types Printing specialty documentsPrinting envelopes Click File Œ Add Photo from Scanner Printing a document as a posterPrinting an image as a poster Click Next StepPrinting on custom-size paper Printing a bookletAssembling a booklet Click Options Œ Layout OptionsPrinting transparencies Printing iron-on transfersPrinting a banner Printing on both sides of the paper duplexing automatically Printing on both sides of the paper duplexingUnderstanding the two-sided printing duplexing function SelectClick Properties, Preferences, Options or Setup Changing printer settingsSaving and deleting print settings Printing on both sides of the paper duplexing manuallyWindows 2000, Windows XP, or Windows Vista users Resetting printer software to factory default settingsClick Printing Preferences Inserting a memory card Working with photosRetrieving and managing photos Slots Memory cardInserting a flash drive Press Start Color or Start Black Saving Paper Size, Paper Type, and Photo Size settingsUnderstanding the Photo Card menu Menu itemConnecting a PictBridge-enabled digital camera Understanding the PictBridge menu Click Automatically save all photos to My Pictures Click Select photos to save Click Deselect All Transferring photos from a memory card to a flash drive Which device is to be displayed? appears on the displayClick Temporary Files Click Searched FoldersEditing photos Reducing the red-eye effect in a photo Applying One-Click Auto Fixes to a photoBlurring/Sharpening a photo Changing the Gamma Value of a photo or image Enhancing a photoChanging the Hue / Saturation of a photo Despeckling a photoChanging the Exposure setting of a photo Changing the Brightness / Contrast settings of a photoApplying a color effect to a photo Click Transfer Photos Click Select photos to print Printing photosViewing / Printing photos from the Productivity Studio Click Work with Documents and PhotosCreating Photo Greeting Cards Paper sizes supported DimensionsPrinting Photo Packages Click Photo PackagesPrinting all photos from a memory device Press Start Color or Start Black againPrinting photos by number Page Printing photos using color effects Printing photos from a digital camera using DpofPrinting photos by date range Creating and viewing a slideshow Understanding the Copy menu CopyingUse this Copying on both sides of the paper using the scanner glass Copying photos 100Adjusting copy quality Copying a photo using the computer101 Making a copy lighter or darker Making borderless copies using the control panel102 103 Collating copies using the control panelRepeating an image on one Press Lighter/DarkerEnlarging or reducing an image Modifying the Copy settings104 Scanning a document Scanning a document using the computerScanning 105Scanning a photo to Work with Documents and Photos Scanning text for editingScanning images for editing 106107 Scanning multiple photos at one time using the computerSelect Photo, Several Photos, or Document Setting Options Canceling a scan jobCustomizing scan settings using the computer Understanding the Scan menuSaving a scanned image on the computer Scanning to a computer over a network109 Scanning clear images from magazines or newspapers Changing the Productivity Studio scan settings110 Scanning documents or images for e-mailing Adding a file to an e-mail messageAdding a new scanned image to an e-mail message 111112 Changing the Productivity Studio e-mail screen preferencesClick E-mail Screen Sending a fax Sending a fax using the softwareFaxing Entering a fax numberSending a fax using the control panel 114Sending a broadcast fax at a scheduled time Sending a fax while listening to a call On Hook Dial115 Receiving a fax Setting a fax manual answer codeUsing Caller ID from the control panel Receiving a fax manuallyReceiving a fax with an answering machine Using Caller ID from the softwareReceiving a fax automatically 117Receiving a two-sided fax Press Fax ModeForwarding faxes 118Using the control panel Phone Book Using the Phone Book119 Customizing settings using the Fax Setup Utility Customizing fax settingsUsing the computer Phone Book 120121 122 Tab Options123 Understanding the Fax menuPress Start Color or Start Black to send a fax Setting up a fax footer using the control panel Setting Auto Answer to on124 Blocking junk faxes Creating a fax cover page using the Productivity Studio125 Using the Fax Solutions Software Blocking unwanted changes to fax settings126 Setting the distinctive ring Setting up a dialing prefix127 Setting up Speed Dial 128Printing fax activity reports 129Removing a used print cartridge Installing print cartridgesMaintaining the printer 130131 Refilling print cartridges Using genuine Lexmark print cartridges132 Wiping the print cartridge nozzles and contacts Cleaning the print cartridge nozzlesAligning print cartridges 133Preserving the print cartridges 134Ordering supplies Cleaning the scanner glassCleaning the exterior of the printer Ordering print cartridgesPart Number Ordering paper and other supplies136 PaperSetup Troubleshooting TroubleshootingIncorrect language appears on the display Power button is not lit Software does not installDoes not print Cannot print from digital camera using PictBridge Understanding Warning levelsEnabling the USB port Removing and reinstalling the softwareWindows 2000, click Start Œ Settings Œ Control Panel 141Solving printer communication problems Wireless troubleshootingCheck your security keys Wireless network printer does not print 144 Reinstall softwareCheck printer ports Click Properties Œ PortsWi-Fi indicator is not lit Check MAC address Check security keys146 Configure the optional internal wireless print server Wi-Fi indicator light is orangeRun the wireless setup again Check network namePing the wireless access point Wireless printer is no longer working148 Ping the printer Changing wireless settings after installation149 Printer cannot connect to the wireless network 150Checking your network name Windows users only Check your advanced security settingsCheck the installation cable Check your security keysPing the printer Ping the access point152 153 Run the Wireless Setup Utility Windows users onlyCheck printer ports Windows users only Click Start Œ Control Panel Œ PrintersMake sure photo size and paper size are set correctly Print troubleshootingImproving print quality Check paperPoor text and graphic quality Poor quality at the edges Print speed is slow Checking the print cartridges Partial document or photo printsPhoto smudges or scratches Ink levels seem incorrectBlank or incorrect page prints Ink levels seem to go down too quicklyCharacters on printout are missing or unexpected Glossy photo paper or transparencies stick together Prints with different fontsPrint is too dark or smudged Printouts have alternating bands of light and dark printVertical straight lines are not smooth Transparencies or photos contain white linesWhite lines appear in graphics or solid black areas Settings are not saved Checking the printer statusResolving font problems Checking the Spool Settings for banner printingChecking printer readiness Ready or Busy Printing is listed as the status Printer is busy printing another jobPrinting a test Try printing a test page again Make sure the printer is receiving powerTest page does not print 166Cable is not connected, is loose, or is damaged External print server is not workingRemoving an external print server Printer is plugged in but does not printCheck the printer status Printer is trying to print to FileCheck the status of the host computer and printer 168Problems when copying, scanning, or faxing Printer is not able to communicate with the computerUpdating the printer software Change the scanning resolution to a lower valueWrong printer is attached Bidirectional communication is not establishedExperiencing poor quality or incorrect output Cannot print to the network printerHow to clear and avoid paper jams Jams and misfeeds troubleshootingResetting the printer to factory default settings Cannot print documents from a flash drivePaper jam in the paper support Paper jam in the printerPaper or specialty media misfeeds Printer does not feed paper, envelopes, or specialty media Banner paper jamsPaper jam in the Automatic Document Feeder ADF Paper continues to jamPaper jam in the duplex unit Duplex unit does not operate correctly Memory card troubleshootingMemory card cannot be inserted Nothing happens when memory card is inserted Copier does not respond Copy troubleshootingScanner unit does not close Poor copy quality Clean the scanner glassAdjust the brightness of the copy Check quality of original documentCopied item does not match the original item Scan troubleshootingPartial document or photo copies Scanner does not respondCheck USB cable connection Scan was not successfulScanning takes too long or freezes the computer Restart computerPartial document or photo scans Adjust the quality of the scanPoor scanned image quality Cannot scan to a computer over a networkFax troubleshooting Cannot send or receive a faxDisconnect other equipment temporarily Disable Call Waiting temporarilyDo you have Voice Mail service? Check country codeCan send but not receive faxes Can receive but not send faxesBe sure the printer is detecting a dial tone Check the Dial Prefix settingCheck Speed Dial number 186Printer receives a blank fax Received fax has poor print qualityCaller ID pattern may not be set correctly Changing Caller ID pattern using the control panelCaller ID information is not displayed 188Lower the transmission speed Change redial settingsCheck phone line 189Make sure the printer detects dial tone Use phone line checklistSchedule to resend fax at a later time 190Use new paper Error messages on the printer displayRemove tape from print cartridge 191Remove any obstructions 192Cover Open 193Reduce memory use Select the After Dial setting194 No photo/paper size selection has been made 195PictBridge communications error 196Is the printer receiving power? Error messages on the computer screenClearing error messages 197General Printing Problem 198Multiple All-In-Ones found Unsupported file types found on memory card199 Edition notice Product information200 Exposure to radio frequency radiation 201European EC directives conformity 202203 Noise emission levels 204205 South Africa telecommunications notice 206Power consumption 207Off mode 208Limitation of liability 209210 211 Networking glossary 212UAA Universally Administered Address 213Numerics Index214 215 216 217 218 219 220 221 222 223