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Lexmark 6500 Series manual Changing the Productivity Studio e-mail screen preferences, 112

Models: 6500 Series

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2From the desktop, double-click the Productivity Studio icon.

3Click E-mail.

4Select from the Photo, Several Photos, or Document options.

5Click Start.

6If you are scanning a photo, select the Photo Size from the Send Quality and Speed area.

7Click Create E-mailto have your images attached to an e-mail message.

Changing the Productivity Studio e-mail screen preferences

1From the desktop, double-click the Productivity Studio icon.

2From the Tools menu, click Preferences.

3Click E-mail Screen.

•Click Remember my last selection to use the photo size you selected in your most recent e-mail message.

•Click Original Size (Good for Printing) to send photo attachments at their original size.

•Click Reduced to: 1024 x 768 (Good for Full-screen Viewing) to send photo attachments at 1024 x 768 pixels.

•Click Reduced to: 640 x 480 (Good for Quick Viewing) to send photo attachments at 640 x 480 pixels.

4Click OK.

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Lexmark 6500 Series manual Changing the Productivity Studio e-mail screen preferences, 112, Click E-mail Screen

Contents

Series Users Guide MaySafety information Contents Wireless networking PrintingWorking with photos Printing specialty documentsCopying Scanning113 FaxingTroubleshooting Maintaining the printerPrint troubleshooting 154 Jams and misfeeds troubleshooting 172 200 Networking glossary IndexWhere to find IntroductionFinding information about the printer DescriptionSelect Lexmark Solution Center Description Where to findSeries Description Where to find US Where to find rest of world Operating system notice Wireless network compatibilityWindows users-See the Users Guide Setting up the printer Checking the box contentsUnderstanding the parts of the printer UseLine Standalone setup EXTPage Page Page Page Installing the printer on additional network computers Setting up the printer on a Windows operating system WelcomeGetting the printer ready to fax Using an RJ11 adapterCountry/region Country/region Country/region Choosing a fax connection Connecting to an answering machineEquipment Benefits See this section Page Connecting directly to a telephone wall jack Connecting directly to a telephone wall jack in GermanyConnecting to a computer with a modem Connecting to a telephone Page Setting up to fax while behind a PBX Using a digital phone serviceUsing the control panel Understanding the control panelPress Press To Saving settings Understanding the Settings menu Press SettingsFrom here You canInstalling another language control panel Wireless Setup to viewReset Network Adapter to Factory Defaults, which lets you From here You canInstalling the printer software Using the installation software CD Windows users onlyUsing the installation software CD Macintosh users only Using the World Wide WebMethod Click DetailsClick Setup and diagnose printer ClickTurning printing voice notification on or off Installing an internal wireless print server What do the Wi-Fi indicator lights mean? Configuring the optional internal wireless print serverSecurity Information Common home network configurations NetworkingGeneral networking Networking overviewInternet What information do I need and where do I find it? Finding the MAC addressFinding a printer/print server located on remote subnets Printing a network setupDirect IP printing Wireless networking Checking the port settingUsing a wireless network connection Windows 2000 or XP users onlyFinding IP addresses IP addressesAssigning an IP address Finding the signal strength Installing the printer on a networkConfigure IP address Sharing the printer on a networkConfigure network printers Types of wireless networksConfigure Add printersAdvanced wireless setup Tips for using network adaptersCreating an ad hoc wireless network using Windows For Windows Vista usersFor Windows XP users Follow the instructions on the computer screen Loading paper and original documents Using the automatic paper type sensorLoading paper Loading envelopes Loading labelsLoading transparencies Loading iron-on transfersLoading banner paper Loading custom-size paperLoading original documents on the scanner glass Page Automatic Document Feeder paper capacity Load up to Make sureLoad up to Make sure Printing Printing basic documentsPrinting a document Printing a WebPrinting multiple copies of a document Printing photos or images from a WebClick Print Now Collating copies Printing the last page first reverse page orderPrinting multiple pages on one sheet N-Up Printing document files from a memory card or flash drivePausing print jobs Canceling print jobsFor Windows XP, click Start Œ Settings Œ Printers and Faxes Windows XP, click Start Œ Settings Œ Printers and FaxesChoosing compatible specialty paper types Printing specialty documentsPrinting envelopes Printing a document as a poster Printing an image as a posterClick File Œ Add Photo from Scanner Click Next StepPrinting a booklet Assembling a bookletPrinting on custom-size paper Click Options Œ Layout OptionsPrinting transparencies Printing iron-on transfersPrinting a banner Printing on both sides of the paper duplexing Understanding the two-sided printing duplexing functionPrinting on both sides of the paper duplexing automatically SelectChanging printer settings Saving and deleting print settingsClick Properties, Preferences, Options or Setup Printing on both sides of the paper duplexing manuallyWindows 2000, Windows XP, or Windows Vista users Resetting printer software to factory default settingsClick Printing Preferences Working with photos Retrieving and managing photosInserting a memory card Slots Memory cardInserting a flash drive Saving Paper Size, Paper Type, and Photo Size settings Understanding the Photo Card menuPress Start Color or Start Black Menu itemConnecting a PictBridge-enabled digital camera Understanding the PictBridge menu Click Automatically save all photos to My Pictures Click Select photos to save Click Deselect All Transferring photos from a memory card to a flash drive Which device is to be displayed? appears on the displayClick Temporary Files Click Searched FoldersEditing photos Reducing the red-eye effect in a photo Applying One-Click Auto Fixes to a photoBlurring/Sharpening a photo Enhancing a photo Changing the Hue / Saturation of a photoChanging the Gamma Value of a photo or image Despeckling a photoChanging the Exposure setting of a photo Changing the Brightness / Contrast settings of a photoApplying a color effect to a photo Printing photos Viewing / Printing photos from the Productivity StudioClick Transfer Photos Click Select photos to print Click Work with Documents and PhotosPaper sizes supported Dimensions Printing Photo PackagesCreating Photo Greeting Cards Click Photo PackagesPrinting all photos from a memory device Press Start Color or Start Black againPrinting photos by number Page Printing photos using color effects Printing photos from a digital camera using DpofPrinting photos by date range Creating and viewing a slideshow Understanding the Copy menu CopyingUse this Copying on both sides of the paper using the scanner glass Copying photos 100Adjusting copy quality Copying a photo using the computer101 Making a copy lighter or darker Making borderless copies using the control panel102 Collating copies using the control panel Repeating an image on one103 Press Lighter/DarkerEnlarging or reducing an image Modifying the Copy settings104 Scanning a document using the computer ScanningScanning a document 105Scanning text for editing Scanning images for editingScanning a photo to Work with Documents and Photos 106107 Scanning multiple photos at one time using the computerSelect Photo, Several Photos, or Document Canceling a scan job Customizing scan settings using the computerSetting Options Understanding the Scan menuSaving a scanned image on the computer Scanning to a computer over a network109 Scanning clear images from magazines or newspapers Changing the Productivity Studio scan settings110 Adding a file to an e-mail message Adding a new scanned image to an e-mail messageScanning documents or images for e-mailing 111112 Changing the Productivity Studio e-mail screen preferencesClick E-mail Screen Sending a fax using the software FaxingSending a fax Entering a fax numberSending a fax using the control panel 114Sending a broadcast fax at a scheduled time Sending a fax while listening to a call On Hook Dial115 Setting a fax manual answer code Using Caller ID from the control panelReceiving a fax Receiving a fax manuallyUsing Caller ID from the software Receiving a fax automaticallyReceiving a fax with an answering machine 117Press Fax Mode Forwarding faxesReceiving a two-sided fax 118Using the control panel Phone Book Using the Phone Book119 Customizing fax settings Using the computer Phone BookCustomizing settings using the Fax Setup Utility 120121 122 Tab Options123 Understanding the Fax menuPress Start Color or Start Black to send a fax Setting up a fax footer using the control panel Setting Auto Answer to on124 Blocking junk faxes Creating a fax cover page using the Productivity Studio125 Using the Fax Solutions Software Blocking unwanted changes to fax settings126 Setting the distinctive ring Setting up a dialing prefix127 Setting up Speed Dial 128Printing fax activity reports 129Installing print cartridges Maintaining the printerRemoving a used print cartridge 130131 Refilling print cartridges Using genuine Lexmark print cartridges132 Cleaning the print cartridge nozzles Aligning print cartridgesWiping the print cartridge nozzles and contacts 133Preserving the print cartridges 134Cleaning the scanner glass Cleaning the exterior of the printerOrdering supplies Ordering print cartridgesOrdering paper and other supplies 136Part Number PaperSetup Troubleshooting TroubleshootingIncorrect language appears on the display Power button is not lit Software does not installDoes not print Cannot print from digital camera using PictBridge Understanding Warning levelsRemoving and reinstalling the software Windows 2000, click Start Œ Settings Œ Control PanelEnabling the USB port 141Solving printer communication problems Wireless troubleshootingCheck your security keys Wireless network printer does not print Reinstall software Check printer ports144 Click Properties Œ PortsWi-Fi indicator is not lit Check MAC address Check security keys146 Wi-Fi indicator light is orange Run the wireless setup againConfigure the optional internal wireless print server Check network namePing the wireless access point Wireless printer is no longer working148 Ping the printer Changing wireless settings after installation149 Printer cannot connect to the wireless network 150Check your advanced security settings Check the installation cableChecking your network name Windows users only Check your security keysPing the printer Ping the access point152 Run the Wireless Setup Utility Windows users only Check printer ports Windows users only153 Click Start Œ Control Panel Œ PrintersPrint troubleshooting Improving print qualityMake sure photo size and paper size are set correctly Check paperPoor text and graphic quality Poor quality at the edges Print speed is slow Partial document or photo prints Photo smudges or scratchesChecking the print cartridges Ink levels seem incorrectBlank or incorrect page prints Ink levels seem to go down too quicklyCharacters on printout are missing or unexpected Glossy photo paper or transparencies stick together Prints with different fontsPrint is too dark or smudged Printouts have alternating bands of light and dark printVertical straight lines are not smooth Transparencies or photos contain white linesWhite lines appear in graphics or solid black areas Settings are not saved Checking the printer statusResolving font problems Checking the Spool Settings for banner printingChecking printer readiness Ready or Busy Printing is listed as the status Printer is busy printing another jobPrinting a test Make sure the printer is receiving power Test page does not printTry printing a test page again 166External print server is not working Removing an external print serverCable is not connected, is loose, or is damaged Printer is plugged in but does not printPrinter is trying to print to File Check the status of the host computer and printerCheck the printer status 168Problems when copying, scanning, or faxing Printer is not able to communicate with the computerChange the scanning resolution to a lower value Wrong printer is attachedUpdating the printer software Bidirectional communication is not establishedExperiencing poor quality or incorrect output Cannot print to the network printerJams and misfeeds troubleshooting Resetting the printer to factory default settingsHow to clear and avoid paper jams Cannot print documents from a flash drivePaper jam in the paper support Paper jam in the printerPaper or specialty media misfeeds Printer does not feed paper, envelopes, or specialty media Banner paper jamsPaper jam in the Automatic Document Feeder ADF Paper continues to jamPaper jam in the duplex unit Duplex unit does not operate correctly Memory card troubleshootingMemory card cannot be inserted Nothing happens when memory card is inserted Copier does not respond Copy troubleshootingScanner unit does not close Clean the scanner glass Adjust the brightness of the copyPoor copy quality Check quality of original documentScan troubleshooting Partial document or photo copiesCopied item does not match the original item Scanner does not respondScan was not successful Scanning takes too long or freezes the computerCheck USB cable connection Restart computerAdjust the quality of the scan Poor scanned image qualityPartial document or photo scans Cannot scan to a computer over a networkFax troubleshooting Cannot send or receive a faxDisable Call Waiting temporarily Do you have Voice Mail service?Disconnect other equipment temporarily Check country codeCan send but not receive faxes Can receive but not send faxesCheck the Dial Prefix setting Check Speed Dial numberBe sure the printer is detecting a dial tone 186Printer receives a blank fax Received fax has poor print qualityChanging Caller ID pattern using the control panel Caller ID information is not displayedCaller ID pattern may not be set correctly 188Change redial settings Check phone lineLower the transmission speed 189Use phone line checklist Schedule to resend fax at a later timeMake sure the printer detects dial tone 190Error messages on the printer display Remove tape from print cartridgeUse new paper 191Remove any obstructions 192Cover Open 193Reduce memory use Select the After Dial setting194 No photo/paper size selection has been made 195PictBridge communications error 196Error messages on the computer screen Clearing error messagesIs the printer receiving power? 197General Printing Problem 198Multiple All-In-Ones found Unsupported file types found on memory card199 Edition notice Product information200 Exposure to radio frequency radiation 201European EC directives conformity 202203 Noise emission levels 204205 South Africa telecommunications notice 206Power consumption 207Off mode 208Limitation of liability 209210 211 Networking glossary 212UAA Universally Administered Address 213Numerics Index214 215 216 217 218 219 220 221 222 223