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Lexmark 9500 Series manual Scanning a document using the computer, Scanning text for editing, 144

Models: 9500 Series

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Scanning a document using the computer

1Load an original document facedown on the scanner glass.

2From the desktop, double-click the Productivity Studio icon.

3Click Scan.

4Select the Document option.

5Click Start.

The scanned document is loaded into your default word processing application. You can now edit the document.

Scanning text for editing

The Optical Character Recognition (OCR) feature turns a scanned document into text you can edit with a word- processing application.

1Make sure the printer is connected to a computer, and both the printer and the computer are powered on.

2Load an original document facedown on the scanner glass.

3From the desktop, double-click the Productivity Studio icon.

4From the Welcome Screen, click Scan and Edit Text (OCR).

5Select the Document option.

6Click Start.

The scanned document is loaded into your default word-processing application. You can now edit the document.

Scanning images for editing

1Make sure the printer is connected to a computer, and both the printer and the computer are on.

2Load an original document facedown on the scanner glass.

3From the desktop, double-click the Productivity Studio icon.

4Click Scan.

Scanning

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Image 144

Lexmark 9500 Series Scanning a document using the computer, Scanning text for editing, Scanning images for editing, 144

Contents

Series All-In-One Users Guide 2007Page Contents Loading paper and original documents 100 102112 Copying 133 Scanning 142152 169 178187 212 213214 215234 235236 237261 277279 Page Where to find Finding info rma tion about the p rinterFinding information about the printer DescriptionUsers Guide Click Yes Users Guide appears on the screenWhere to find North America Where to find rest of worldMail support For e-mail support, visit our Web siteWhere to find US Click Customer Support Click Warranty InformationScroll through the Web page to view the warranty Ope rating s ys tem no t ice Operating system noticeWindows users-See the Users Guide Safety info rm ation Setting up the printe r Checking the box contentsUnderstanding the parts of the printer UseSlots Page DSL, or cable modem Line portCable modem to the printer Setting up the printer on a Windows operating system Installing the optional TrayPage Getting the printer ready to fax Choosing a fax connectionEquipment BenefitsConnecting directly to a telephone wall jack Send faxes using the computerPrinter Telephone wall jack Printer Computer modemConnecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Page Connecting to a computer with a modem Using an RJ11 adapter Country/region United Kingdom Italy Ireland Sweden FinlandNorway France Denmark Portugal Page Country/region Saudi Arabia Israel United Arab Emirates Egypt Poland BulgariaCzech Republic Russia Belgium Australia Spain South Africa TurkeySetting up to fax while behind a PBX You may use an adapter with your printerCountry/region Using a digital phone service Using the control panelUnderstanding the control panel Following diagrams explain the sections of the control panel Check wireless statusDisplay Finger groove Press ToPress To Press Installing another language control panel Adjusting the display for easy viewing Understanding and using default settingsNavigating the control panel menus Understanding the Setup menu Print Fax Settings List Network SetupFrom here You canInstalling the printer software Installing the optional XPS driver Windows Vista users onlyUsing the installation software CD Windows users only Using the installation software CD Macintosh users onlyUnderstanding the printer software Click Œ Control PanelClick Have disk Select Productivity StudioTurning printing voice notification on or off Security InformationClick OK Common home network configurations Wired network exampleWireless network examples Con nectin g the p rin t e r to a n etwo rkConnecting the printer to a network Networking the printer Setting up the printer Understanding the Network Setup menu Network Time Menu Active NetworkWireless Setup menu General networking informationTCP/IP menu Assigning an IP addressConfigure IP address How to locate a printer IP addressHow to locate a computer IP address Finding IP addressesPrinting a network setup Installing the printer on additional network computersWireless networking Types of wireless networksFinding a printer/print server located on remote subnets InfrastructureInstalling the printer on a wireless network Windows VistaInterpreting the colors of the Wi-Fi indicator light Windows XPClick Start Œ Run Wired networking Finding the signal strengthWhy do I need an installation cable? Installing the printer on a wired Ethernet networkAdvanced wireless setup Tips for using network adaptersCreating an ad hoc wireless network using Windows For Windows Vista usersSelect View Available Wireless Networks For Windows XP usersSwitching between connections Click StartSwitching from a USB connection to a wireless connection Switching from a wireless connection to a USB connectionUnder Hardware and Sound, click Printer Click Start Œ Printers & FaxesFrom the Ports tab, click Add Port Connecting the printer directly to the computer Windows VistaSharing a printer in a Windows environment Prepare the computers to share the printerClick Start Œ Printers and Faxes Configuring a network printer manually Press to select YesLoad in g pape r a nd ori ginal do cu m ents Loading various paper types in TrayLoading paper in Tray Move the paper guides to the sides of Tray Load the paper Loading paper and original documentsInsert Tray Paper capacities for Tray Load up toMake sure Envelopes Page Page Loading labels in Tray Loading cards in TrayLoading transparencies in Tray Loading iron-on transfers in TrayLoading custom-size paper in Tray Using the small media feeder Loading banner paper in TrayUsing the automatic paper type sensor Loading the optional TrayMove the paper guides to the sides of Tray Page Understanding and using tray linking Enabling tray linkingTo disable tray linking, set Tray Linking to Off Paper capacities for the optional TrayDisabling tray linking Sheets of plain paper in letter, A4, or legal sizeUnderstanding the Paper Handling menu From here You canLoading original documents on the scanner glass From herePage Automatic Document Feeder paper capacity Sheets Letter paper A4 paper Legal-size paperLoad up to Using the Printing Preferences tabs Click Properties, Preferences, Options, or SetupPrin ting Printing basic documentsPrinting a Web Printing photos or images from a WebNormal Quick Black and White Text Only Printing multiple copies of a document Click Print NowPrinting collated copies Not collatedPrinting the last page first reverse page order Printing multiple pages on one sheetPrinting using watermarks Printing document files from a memory card or flash driveClick New Watermark Pausing print jobs Canceling print jobsPrinting specialty documents Choosing compatible specialty paper typesPrinting envelopes Printing cardsPrinting a document as a poster Printing an image as a poster Printing a bookletClick File Œ Add Photo from Scanner Click Next StepAssembling a booklet Printing iron-on transfers Printing transparenciesPrinting a banner 100101 Printing on both sides of the paper duplexing Understanding the two-sided printing function102 SelectPrinting on both sides of the paper duplexing automatically 103Click Properties, Preferences, Options or Setup Printing on both sides of the paper duplexing manually104 Understanding the Printer Default Settings menu 105Resetting printer software to factory default settings Click Start ŒSettings ŒPrinters or Printers and FaxesFor Windows XP or Windows 2000 users 106Resetting factory default settings Resetting all settingsResetting only menu settings Understanding the Print Files Options menuPrinting using Bluetooth technology Saving settingsInserting a Bluetooth adapter 108Setting the Bluetooth mode 109Printing using Bluetooth 110Understanding the Bluetooth Default Settings menu 111Working with p ho tos Retrieving and managing photosInserting a memory card 112Inserting a flash drive 113Understanding the Photo Card Mode menu 114Understanding the PictBridge Default Print Settings menu Understanding the Photo Default Settings menu115 Photo Size Layout Quality Paper Handling116 Click Automatically save all photos to My Pictures117 Click Select photos to save Click Deselect AllTransferring photos from a memory card to a flash drive 118Click Temporary Files Changing the Productivity Studio transfer settings Editing photos using the control panelEditing photos Changing the Productivity Studio library preferencesUnderstanding the Photo Edit Mode menu Brightness Adjust the brightness of a photo Rotate120 Changing the Resolution / Size of a photo Cropping a photoRotating a photo 121Applying One-Click Auto Fixes to a photo Reducing the red-eye effect in a photoBlurring/Sharpening a photo 122Enhancing photo print quality using Printing Preferences Enhancing a photo123 Changing the Hue / Saturation of a photo 124Click Hue / Saturation Changing the Exposure setting of a photo Applying a color effect to a photo125 Printing photos Printing a photo or selected photosPrinting all photos from a memory device 126127 Printing photos from a PictBridge-enabled digital camera 128Printing photos from a digital camera using Dpof 129Printer reads only one media device at a time Viewing / Printing photos from the Productivity Studio 130Press or to preview the photos Press to print Click Select photos to printPaper sizes supported Dimensions Printing Photo PackagesCreating Photo Greeting Cards 131Dimensions Creating a slideshowCreating and viewing a slideshow Viewing a slideshow of photos on the control panel displayUnderstanding the Copy Mode menu Cop yingMaking a copy 133Changing the default copy settings Layout Original Size Content Type Change Default Settings134 Menu onMaking a color or black-and-white copy Copying on both sides of the paper duplexing135 Copying a photo using the computer Press Copy Mode menu appearsCopying photos 136Adjusting copy quality 137Click Copy Now in the bottom right corner of the screen Collating copies using the control panel Making a copy lighter or darker138 Press CopyingRepeating an image on one 139Copying multiple pages on one sheet N-Up Enlarging or reducing an image140 Canceling a copy job 141Understanding the Scan Mode menu Scan ningScanning a document 142Changing the default scan settings 143Scanning a document using the computer Scanning text for editingScanning images for editing 144Scanning multiple photos at one time using the computer Scanning a photo to Work with Documents and Photos145 Scanning in color or black and white 146Select Photo, Several Photos, or Document Canceling a scan job Customizing scan settings using the computerClick Custom Settings Setting OptionsSaving a scanned image on the computer 148Changing the Productivity Studio scan settings Click Scan SettingsScanning clear images from magazines or newspapers Adding a file to an e-mail messageAdding a new scanned image to an e-mail message Scanning documents or images for e-mailingChanging the Productivity Studio e-mail screen preferences 150151 Click E-mail ScreenFaxing using th e con t rol pane l Sending a fax using the control panelSending a fax using the control panel Entering a fax numberEnter a fax number using 153Method The text box Name Search Phone Number Search Group SearchSending a fax while listening to a call On Hook Dial 154Method How to On Hook DialSending a broadcast fax at a scheduled time 155Receiving a fax using the control panel Setting Auto Answer to OnReceiving a fax manually Receiving a fax automaticallyUsing Caller ID from the control panel Receiving a fax with an answering machine157 Forwarding faxes Printing a fax on both sides of the paper158 Customizing dial settings using the control panel Understanding the Fax Mode menuUnderstanding the Fax Setup menu 159Understanding the Phone Book menu Understanding the History and Reports menu160 Understanding the Ringing and Answering menu Understanding the Fax Printing menu161 Caller ID PatternUnderstanding the Dialing and Sending menu Understanding the Fax Blocking menu162 Use thisUsing the control panel phone book 163Setting up a dialing prefix Setting the distinctive ring164 Setting up to fax while behind a PBX 165Managing faxes using the control panel Setting up a fax footerCreating a fax cover page using the control panel Printing fax activity reportsPrinting the Fax Settings List Blocking unwanted changes to fax settingsBlocking junk faxes 167168 Faxing using th e com p uter Sending a fax using the computerSending a fax using the software Sending and managing faxes using the Fax Solutions SoftwareReceiving a fax using the computer 170Click To Setting a fax manual answer code Using Caller ID from the software171 Customizing dial settings using the computer Using the computer phone book172 Adding a contact to a phone book 173Setting up Speed Dial 174Managing faxes using the computer Customizing settings using the Fax Setup UtilityClick Fax History and Settings Fax Solutions Software screen appearsClick each tab, and change the settings as needed 176Tab Changing user information on a fax cover 177Click Change your personal information that appears on this Enter the correct personal information Click OKUnderstanding the Maintenance menu Installing print cartridgesMain taining th e prin t er 178179 Using genuine Lexmark print cartridges Removing a used print cartridgeRefilling print cartridges 180Improving print quality Aligning print cartridges181 Click Report a non-Lexmark print cartridgeCleaning the print cartridge nozzles Wiping the print cartridge nozzles and contacts182 Preserving the print cartridges 183Cleaning the scanner glass Cleaning the exterior of the printerRemoving the printer from the Tray 2 base 184Ordering supplies Ordering print cartridgesOrdering paper and other supplies 185186 PaperLexmark Photo Paper Lexmark PerfectFinish Photo Paper Paper sizeSetup troubleshooting Power button is not litTroublesho oting Incorrect language appears on the displaySoftware does not install 188Does not print 189190 Solving printer communication problems Removing and reinstalling the softwareSelect Lexmark 9500 Series Select Uninstall Understanding Warning levelsChecking the port setting Enabling the USB portTray 2 does not operate correctly 192Network troubleshooting Wireless network troubleshootingPrinter cannot connect to the wireless network Check your security keys194 Wi-Fi indicator light is still orange 195Check the access point and, if necessary, turn it on 196General network troubleshooting If the light is not on, see Power button is not lit on197 Make sure the Wi-Fi indicator light is green Printer is no longer working198 199 Turn off and restart the computerWindows Vista Click Œ Control Panel Windows XP Click Start Œ Printers & FaxesChecking printer ports Checking your network name200 Click Properties Œ PortsPing the access point Ping the printer201 Run the Wireless Configuration Utility 202Print troubleshooting Improving print quality203 Make Sure Paper Size is SET CorrectlyPoor text and graphic quality 204Check Print Cartridges Review Steps to Improve Print QualityPoor quality at the edges 205Print speed is slow 206Ink smudges during automatic two-sided printing Partial document or photo prints207 Photo smudges or scratches Checking the print cartridgesInk levels seem incorrect 208Ink levels seem to go down too quickly Blank or incorrect page printsCharacters on printout are missing or unexpected 209Are the Color and Print Speed Settings CORRECT? Glossy photo paper or transparencies stick together210 Make Sure the Truetype Font is Available on the ComputerPrints with different fonts Print is too dark or smudged211 Printouts have alternating bands of light and dark print Transparencies or photos contain white lines212 Check the Program Settings Perform Maintenance on the Print CartridgesVertical straight lines are not smooth 213White lines appear in graphics or solid black areas Checking the printer statusSettings are not saved Checking printer readiness215 Resolving font problems Printer is busy printing another jobReady or Busy Printing is listed as the status 216Is the Problem with the PROGRAM? Make Sure the Printer is Receiving PowerPrinting a test Test page does not printExternal print server is not working Removing an external print serverCable is not connected, is loose, or is damaged 218Printer is plugged in but does not print Printer is trying to print to File219 220 Check the Printer StatusTRY to Locate the Printer from the Remote Computer Problems when copying, scanning, or faxing Printer is not able to communicate with the computerWrong printer is attached Updating the printer software Bidirectional communication is not establishedExperiencing poor quality or incorrect output 222Cannot print from digital camera using PictBridge Cannot print from a Bluetooth-enabled device223 Jams and misfeeds troubleshooting How to clear and avoid paper jams224 Make Sure YOU Type in the Correct Pass KEYDuplex unit does not operate correctly Unsupported Paper Size / Unsupported Paper TypePrinting Manual Duplex 225Paper jam in the printer Paper jam in the Automatic Document Feeder ADF226 Eject the Paper AutomaticallyPaper or specialty media misfeeds 227Check Paper Loading Adjust the Paper Guides Printer does not feed paper, envelopes, or specialty media228 Remove Each page AS IT is PrintedBanner paper jams Paper continues to jam229 Paper jam in the duplex unit 230Paper jam in Tray 1 or optional Tray 231Paper jam in the small media feeder 232Memory card troubleshooting Nothing happens when memory card is insertedMemory card cannot be inserted 233Cannot print documents from a memory card or flash drive 234Copy troubleshooting Copier does not respondScanner unit does not close Poor copy qualityCopied item does not match the original item Partial document or photo copies236 Scan troubleshooting Scanner does not respondScan was not successful 237Scanning takes too long or freezes the computer Poor scanned image quality238 Fax troubleshooting Partial document or photo scansCannot scan to a computer over a network Cannot send or receive a fax240 Can send but not receive faxes 241Check Mode Selection Check the Dial Prefix SettingCan receive but not send faxes 242Printer receives a blank fax 243Check Speed Dial Number Be Sure That Printer is Detecting a Dial ToneReview Checklist for Sender Received fax has poor print quality244 Decrease the Transmission SpeedFax Error Remote Fax ErrorCaller ID information is not displayed 245Change Redial Settings Phone Line Busy246 Schedule to Resend FAX AT a Later TimePhone Line Error USE Phone Line ChecklistFailed to Connect 247Unsupported Fax Mode Unsupported Paper Size248 Conversion error No Answer249 Error messages on the printer display Alignment ErrorConversion Failed 250Cartridge Error 1102, 1203, 1204, or 120F Black Ink Low / Color Ink Low / Photo Ink Low251 USE NEW PaperError Left Cartridge Error / Right Cartridge ErrorClear Carrier Jam Cover OpenLeft Cartridge Incorrect / Right Cartridge Incorrect Left Cartridge Missing / Right Cartridge MissingMemory Failure 253Paper Size/Type error Paper or Photo Size errorPictBridge Communication Error Could not detect a proof sheetThere is a problem reading the memory card Paper Load ErrorProof Sheet Error Please remove the camera cardError messages on the computer screen Clearing error messagesPaper Mismatch 256General Printing Problem Left/Right Cartridge MissingCommunication not available Ink LowOut of Memory Fixing a printing failureUnsupported file types found on memory card Paper JamPrint File Error Paper OutInvalid Device No Twain detectedFax Solutions Software print driver not installed Select Twain driver260 261 AugustLexmark International, Inc. All rights reserved Trademarks 262Industry Canada compliance statement 263European Community EC directives conformity 264265 Ambient temperature 266Svenska Meter average sound pressure, dBA267 268 South Africa telecommunications notice 269Mode Description 27018.0 Copying Off mode 271Extent of limited warranty 272273 Additional rights274 275 276 Netwo rking glo ssary 277Networking glossary WPA Wi-Fi Protected Access 278Index 279Shown with asterisk 45 using Defaults 280Menu PanelDuplex error 281Mail ForFax settings 282Settings 69 Invalid Device 283Paper jam in small media feeder Line port 22 loading Banner paper 79 cardsPrinting using Bluetooth 110 printing using the proof Sheet 284Fixes Computer 136 copying photos 136 cropping 119 despecklingMemory card using Refilling Black areas Computer Removing 285Scratches, preventing Changing Printing photos changing settings 115 customizing settings 286287 Documents or images for e-mailingNewspapers 125 Display288 289 Checking network name WindowsWi-Fi indicator light is still orange Wrong printer attached XPS driver installing Index290