Sending a fax from a PC, Installing PC-Fax Software | Xerox 3200MFP

8 Faxing

Sending a fax from a PC

You can send a fax from your PC without going to the multi-function printer. To send a fax from your PC, you need to install the PC-Faxsoftware and customize the software’s settings.

Installing PC-Fax Software

1.To install the PC-Fax, insert the supplied Xerox Drivers CD.

2.The CD-ROM should automatically run, and an installation window appears.

If the installation window does not appear, click Start and then Run. Type X:\Setup.exe, replacing "X" with the letter of your CD-ROM drive and click OK.

3.When the language selection window appears, select the appropriate language and then click Continue.

4.Choose PC-Fax(if not already selected) and then click Continue.

At the next screen accept your choice by clicking Continue and then click

Finish. PC-Faxis now installed.

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Xerox 3200MFP manual Sending a fax from a PC, Installing PC-Fax Software

Contents

Phaser 3200MFP User Guide 604E39320Page Welcome Getting Started Network Setup Paper HandlingCopying Printing Scanning Faxing Maintenance Troubleshooting Specifications Table of Contents Table of Contents-6 Xerox Phaser 3200MFP Welcome Related Information Sources About This GuideConvention Description Example Component location Getting to know your machineFront View Rear View Feature Description Details, refer to Special Copy Features onControl Panel Functions 109 Feature Description Special Features Print with excellent quality and high speedPaper tray capacity and media recommendations Create professional documents Print in various environments Customer Support Safety Notes Electrical Supply Maintenance Operator Accessible AreasCleaning Your Product Laser Safety Information Operational Safety InformationDisconnect Device Do These Maintenance Information Ozone Safety Information Product Safety Certification For ConsumablesRadio Frequency Emissions FCC Information to the User Regulatory Information CE MarkFor Fax Function FAX Send Header Requirements Data Coupler Information Canada Europe Canada Environmental ComplianceEnvironmental Choice Illegal Copies Canada Other countries Product Recycling and Disposal European Union Weee Directive 2002/96/ECDomestic/Household Environment Professional/Business Environment Welcome Xerox Phaser 3200MFP Getting Started Unpacking the machine Selecting a Location Clearance Space Installing the Print Cartridge Getting Started Loading Paper Getting Started Making Connections For Users in the UK For Users in Germany For Users in France Getting Started Switching On the Machine Installing Printer Software Macintosh Driver Phaser 3200MFP/N onlyPrograms for Windows Linux Driver System Requirements Windows 98/Me/2000/XP32/64bit/200332/64bit/Vista Printer Driver Features Setting Language Setting the Machine IDChanging the Display Language and Country Entering Characters Using the Number Keypad Setting the Date and Time Changing Numbers or NamesInserting a Pause Keypad Letters and Numbers Changing the Clock Mode Changing the Dial Mode Setting the Paper Size and Type Speaker, Ringer, Key Sound, and Alarm Sound Setting SoundsSpeaker Volume Toner Save Mode Using the Save ModesPower Save Mode Using ControlCentre Restore Defaults Scan Settings TabSend Phonebook Tab Firmware Update Tab Printer Tab Getting Started Xerox Phaser 3200MFP Network Setup Introduction Supported operating systemsVia the control panel Driver on Dynamic addressing BOOTP/DHCP Configuring TCP/IPStatic addressing Configuring EtherTalk Restoring the network configurationPrinting a network configuration Resetting the network interface Paper Handling Paper Type, Input Sources, and Capacities Selecting Print MaterialsPaper Type Input Tray/Capacity Guidelines for Paper and Special Materials Paper Handling Using the Paper Tray Using the Manual Tray Copy Output Tray Copying Loading Paper for Copying Making CopiesPreparing a Document Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Basic Copy Features Selecting Copy OptionsLighten/Darken Original Type Reduce/Enlarge Press Reduce/Enlarge Special Copy Features Clone Copying Collation Copying Auto Fit Copying ID Card Copying Up or 4 Up Copying Poster Copying Changing the Default Settings Copy SetupSetting the Time Out Option Copying Xerox Phaser 3200MFP Printing Installing Printer Software in Windows Installing Printer SoftwareInstalling Xerox Drivers using the USB port Run, and type X\Setup.exe Run, and type X\Setup.exe Printing Selecting the Xerox Network Printer Port Click Add Port Printing a Document Basic Printing Printer Settings Select Printers and Faxes Select your printer driver icon Layout Tab Choose Multiple Pages per Side and Poster Printing Paper Tab Printing Toner Save Mode Image ModeGraphics Tab Printing Extras Tab Using a Favorite Setting Using HelpAbout Tab Favorites drop down list. The printer is now Canceling a Print Job Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up Printing Printing Posters Printing a Reduced or Enlarged Document 2x2 Fitting Your Document to a Selected Paper Size Using Watermarks Using an Existing Watermark Creating a Watermark Editing a Watermark Deleting a Watermark What is an Overlay? Using OverlaysCreating a New Page Overlay Printing Using a Page Overlay Deleting a Page Overlay Click Delete Overlay Setting Up a Host Computer Setting Up a Client ComputerSharing the Printer Locally Check the Share this printer box Using Windows PostScript Driver Phaser 3200MFP/N Only Using Help Advanced Using Status Monitor Opening the Troubleshooting Guide Changing the Status Monitor Program Setting Using Your Printer in Linux Installing the Unified Linux DriverGetting Started System Requirements Installing the Unified Linux Driver Software Uninstalling the Unified Linux Driver Opening the Unified Driver Configurator Using the Unified Driver ConfiguratorClick Uninstall Printers Configuration Printers Tab Classes Tab Classes tab shows a list of available printer classes Scanners Configuration Ports Configuration Configuring Printer Properties Sharing Ports Between Printers and Scanners Printing a Document Printing from Applications Printing Files Scanning a Document Click Properties Drag the pointer to set the image area to be scanned Adding Job Type Settings To save a new Job Type settingTo save a Job Type setting for the next scan job To delete a Job Type setting Using the Image Editor Using Your Machine with a Macintosh Phaser 3200MFP/N only Installing Software for MacintoshInstall the Printer driver Requirements Installing the Scan driver Uninstalling the Printer driverDouble-click the Xerox ScanThru Installer icon Uninstalling the Scan driver Setting Up the PrinterFor a Network-connected Macintosh Printing For a USB-connected MacintoshPrinting a Document Select your printer name and click Add Changing Printer Settings Layout Setting Printer Features Setting Scanning Printing Multiple Pages on One Sheet of Paper Scanning Scanning Basics Scanning Process with TWAIN-enabled Software Scanning Using the WIA Driver Preparing for network scanning Scanning using a network connection Phaser 3200MFP/N onlyAdding the machine to the Network Scan program Setting up an e-mail account Click Properties Click E-mail and User AuthenticationRegistering authorized users Click Save Changes Scanning to a network client Setting network scan timeoutScanning Scanning to Email Changing the settings for each scan job Changing the default scan settings Setting up Address Book Enabling network scan Configuring group email numbers Using Address Book entriesGroup email numbers Click Properties and E-mail Printing Address Book Searching Address Book for an entryPress Phone Book Faxing Setting Up the Fax System Changing the Fax Setup optionsAvailable Fax Setup Options Details, see Receiving Faxes Using the Drpd Mode on Range from 0 to 9. See Receiving Manually Using an This feature, see Receiving Faxes Using the DrpdMode on Extension Telephone on page 8-11 for more information Sending a Fax To fax a document using the Automatic Document Feeder ADFLoading a Document Adjusting the Document Resolution To fax a document from the document glass Mode Recommended for Faxing Confirming Transmission Automatic Redialing About Receiving Modes Receiving a FaxLoading Paper for Receiving Faxes Receiving Manually in Tel Mode Receiving Automatically in Fax ModeReceiving Automatically in Ans/Fax Mode Receiving Manually Using an Extension Telephone Receiving Faxes Using the Drpd Mode Receiving Faxes in the Memory Speed Dialing Automatic DialingStoring a Number for Speed Dialing Faxing Editing Group Dial Numbers Faxing Xerox Phaser 3200MFP Printing a Phonebook List Searching with a Particular First Letter Other Ways to Fax Sending Broadcast Faxes Sending a Delayed Fax Sending a Priority Fax Scheduled Fax on Adding Documents To a Scheduled Fax Canceling a Scheduled Fax Additional FeaturesUsing Secure Receiving Mode Address Book List Printing ReportsSent Fax Report Received Fax Report System Data ListScheduled Job Information Message Confirmation Using Advanced Fax Settings Power Failure ReportChanging Setting Options Printing a Report Advanced Fax Setting Options Secure Receiving Mode onForwarding faxes Forwarding sent faxes to email address Forwarding received faxes to email address Installing PC-Fax Software Sending a fax from a PC Configure PC Fax To send a PC Fax Faxing Select the resolution and click Send Fax Faxing Xerox Phaser 3200MFP Maintenance Clearing the Memory Cleaning the Outside Cleaning Your MachineCleaning the Inside Maintenance Cleaning the Scan Unit Maintaining the Print Cartridge Print Cartridge StorageExpected Cartridge Life Redistributing Print Cartridge Toner Replacing the Print Cartridge Use the handle on the cartridge to avoid touching this area Setting the Notify Toner Option Cleaning the Drum Consumables Parts Replacement PartsItems Yield Average Replacing the ADF Rubber Pad Maintenance Xerox Phaser 3200MFP Troubleshooting Clearing Document Jams Input Misfeed Exit Misfeed Tray Clearing Paper JamsMessage Location of Jam Go to Manual Tray Fuser Area or Around the Print Cartridge Paper Exit Area Xerox Phaser 3200MFP 10-7 Tips for Avoiding Paper Jams Clearing LCD Error Messages Display Meaning Suggested SolutionsPrint Cartridge on Clearing Document Jams on ECM Mode Error Correction Fuser Area or Around Dialing onPaper Exit Area. on Redistributing Print Cartridge Toner on Toner cartridge-related messages Paper Feeding Problems Solving Other ProblemsCondition Suggested solutions Printing Problems Condition Possible cause Suggested solutionsInstalling the Print Cartridge on Paper Jams on Printing chapter on Properties , click the Details tab Condition Possible cause Suggested solutions See Redistributing Print Cartridge Toner on Printing Quality Problems Replacing the Print Cartridge on Clean the cartridge Cleaning the Drum on page 9-9. AfterCartridge on Paper. Paper Specifications on Scatter Cleaning the Inside on Black pages Copying Problems See Cleaning the Scan Unit on Scanning Problems Network Scan Problems Phaser 3200MFP/N Only Fax Problems Cleaning the Scan Unit onBook List on Cartridge, referring to Replacing the Print Cartridge Common Windows Problems Selecting Print Materials on Common PostScript Problems Phaser 3200MFP/N Only Common Linux Problems Problem Possible Cause and Solution 10-28 Xerox Phaser 3200MFP Problem Possible Cause and Solution Common Macintosh Problems Phaser 3200MFP/N Only Problems in Printer Setup Utility Specifications General Specifications LCD Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications Overview Supported Sizes of Paper JIS B5 Guidelines for Using Paper Symptom Problem with Paper Solution Paper Specifications Category Specifications Paper Storage Environment Paper Output CapacityOutput Location Capacity Envelopes Minimum Maximum Envelopes with Double Side Seams Envelopes with Adhesive Strips or FlapsEnvelope Margins Envelope Storage Labels Transparencies Specifications 11-14 Xerox Phaser 3200MFP Numerics Copying Install Print Cartridge USB