Configure PC Fax, To send a PC Fax | Xerox 3200MFP specs

8 Faxing

Configure PC Fax

1.From the Start menu, select Programs or All Programs Æ Xerox Phaser 3200MFP Æ Configure PC Fax.

2.Enter your name and fax number.

3.Select the address book you will use.

4.Select the multi-function priner you will use by choosing Local or Network.

5.If you select Network, click Browse and search the multi-function printer you will use.

6.Click OK.

To send a PC Fax

1.Open the document you want to send.

2.Select Print from the File menu.

The Print window displays. It may look slightly different depending on your application.

3.Select Xerox PC Fax from the Print window.

4.Click OK.

Xerox Phaser 3200MFP

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Xerox 3200MFP manual Configure PC Fax, To send a PC Fax

Contents

604E39320 Phaser 3200MFP User GuidePage Getting Started Welcome Paper Handling Network SetupCopying Printing Faxing Scanning Maintenance Specifications Troubleshooting Table of Contents Table of Contents-6 Xerox Phaser 3200MFP Welcome Convention Description Example About This GuideRelated Information Sources Front View Getting to know your machineComponent location Rear View Details, refer to Special Copy Features on Feature DescriptionControl Panel Functions 109 Feature Description Print with excellent quality and high speed Special FeaturesPaper tray capacity and media recommendations Create professional documents Print in various environments Customer Support Electrical Supply Safety Notes Cleaning Your Product Operator Accessible AreasMaintenance Operational Safety Information Laser Safety InformationDisconnect Device Do These Ozone Safety Information Maintenance Information For Consumables Product Safety CertificationRadio Frequency Emissions FCC Information to the User CE Mark Regulatory InformationFor Fax Function FAX Send Header Requirements Data Coupler Information Canada Europe Environmental Choice Environmental ComplianceCanada Illegal Copies Canada Other countries European Union Weee Directive 2002/96/EC Product Recycling and DisposalDomestic/Household Environment Professional/Business Environment Welcome Xerox Phaser 3200MFP Getting Started Unpacking the machine Clearance Space Selecting a Location Installing the Print Cartridge Getting Started Loading Paper Getting Started For Users in the UK Making Connections For Users in Germany For Users in France Getting Started Switching On the Machine Macintosh Driver Phaser 3200MFP/N only Installing Printer SoftwarePrograms for Windows Linux Driver Windows 98/Me/2000/XP32/64bit/200332/64bit/Vista System Requirements Printer Driver Features Changing the Display Language and Country Setting the Machine IDSetting Language Entering Characters Using the Number Keypad Changing Numbers or Names Setting the Date and TimeInserting a Pause Keypad Letters and Numbers Changing the Clock Mode Setting the Paper Size and Type Changing the Dial Mode Speaker Volume Setting SoundsSpeaker, Ringer, Key Sound, and Alarm Sound Power Save Mode Using the Save ModesToner Save Mode Using ControlCentre Send Scan Settings TabRestore Defaults Phonebook Tab Printer Tab Firmware Update Tab Getting Started Xerox Phaser 3200MFP Network Setup Supported operating systems IntroductionVia the control panel Driver on Static addressing Configuring TCP/IPDynamic addressing BOOTP/DHCP Restoring the network configuration Configuring EtherTalkPrinting a network configuration Resetting the network interface Paper Handling Paper Type Input Tray/Capacity Selecting Print MaterialsPaper Type, Input Sources, and Capacities Guidelines for Paper and Special Materials Paper Handling Using the Manual Tray Using the Paper Tray Copy Output Tray Copying Preparing a Document Making CopiesLoading Paper for Copying Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Selecting Copy Options Basic Copy FeaturesLighten/Darken Original Type Press Reduce/Enlarge Reduce/Enlarge Clone Copying Special Copy Features Auto Fit Copying Collation Copying Up or 4 Up Copying ID Card Copying Poster Copying Setting the Time Out Option Copy SetupChanging the Default Settings Copying Xerox Phaser 3200MFP Printing Installing Printer Software Installing Printer Software in WindowsInstalling Xerox Drivers using the USB port Run, and type X\Setup.exe Run, and type X\Setup.exe Printing Click Add Port Selecting the Xerox Network Printer Port Basic Printing Printing a Document Select Printers and Faxes Select your printer driver icon Printer Settings Choose Multiple Pages per Side and Poster Printing Layout Tab Paper Tab Printing Graphics Tab Image ModeToner Save Mode Printing Extras Tab Using Help Using a Favorite SettingAbout Tab Favorites drop down list. The printer is now Canceling a Print Job Printing Multiple Pages on One Sheet of Paper N-Up Printing Advanced Printing Printing Posters 2x2 Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Size Using an Existing Watermark Using Watermarks Creating a Watermark Deleting a Watermark Editing a Watermark Creating a New Page Overlay Using OverlaysWhat is an Overlay? Printing Using a Page Overlay Click Delete Overlay Deleting a Page Overlay Setting Up a Client Computer Setting Up a Host ComputerSharing the Printer Locally Check the Share this printer box Using Windows PostScript Driver Phaser 3200MFP/N Only Advanced Using Help Using Status Monitor Changing the Status Monitor Program Setting Opening the Troubleshooting Guide Installing the Unified Linux Driver Using Your Printer in LinuxGetting Started System Requirements Software Installing the Unified Linux Driver Uninstalling the Unified Linux Driver Click Uninstall Using the Unified Driver ConfiguratorOpening the Unified Driver Configurator Printers Tab Printers Configuration Classes tab shows a list of available printer classes Classes Tab Ports Configuration Scanners Configuration Sharing Ports Between Printers and Scanners Configuring Printer Properties Printing from Applications Printing a Document Printing Files Click Properties Scanning a Document Drag the pointer to set the image area to be scanned To save a new Job Type setting Adding Job Type SettingsTo save a Job Type setting for the next scan job To delete a Job Type setting Using the Image Editor Installing Software for Macintosh Using Your Machine with a Macintosh Phaser 3200MFP/N onlyInstall the Printer driver Requirements Double-click the Xerox ScanThru Installer icon Uninstalling the Printer driverInstalling the Scan driver For a Network-connected Macintosh Setting Up the PrinterUninstalling the Scan driver For a USB-connected Macintosh PrintingPrinting a Document Select your printer name and click Add Layout Setting Changing Printer Settings Printer Features Setting Printing Multiple Pages on One Sheet of Paper Scanning Scanning Scanning Basics Scanning Process with TWAIN-enabled Software Scanning Using the WIA Driver Adding the machine to the Network Scan program Scanning using a network connection Phaser 3200MFP/N onlyPreparing for network scanning Click Properties Click E-mail and User Authentication Setting up an e-mail accountRegistering authorized users Click Save Changes Scanning Setting network scan timeoutScanning to a network client Scanning to Email Changing the default scan settings Changing the settings for each scan job Enabling network scan Setting up Address Book Using Address Book entries Configuring group email numbersGroup email numbers Click Properties and E-mail Press Phone Book Searching Address Book for an entryPrinting Address Book Faxing Changing the Fax Setup options Setting Up the Fax SystemAvailable Fax Setup Options Details, see Receiving Faxes Using the Drpd Mode on This feature, see Receiving Faxes Using the Drpd Range from 0 to 9. See Receiving Manually Using anMode on Extension Telephone on page 8-11 for more information Loading a Document To fax a document using the Automatic Document Feeder ADFSending a Fax To fax a document from the document glass Adjusting the Document Resolution Mode Recommended for Faxing Automatic Redialing Confirming Transmission Loading Paper for Receiving Faxes Receiving a FaxAbout Receiving Modes Receiving Automatically in Ans/Fax Mode Receiving Automatically in Fax ModeReceiving Manually in Tel Mode Receiving Faxes Using the Drpd Mode Receiving Manually Using an Extension Telephone Receiving Faxes in the Memory Storing a Number for Speed Dialing Automatic DialingSpeed Dialing Faxing Editing Group Dial Numbers Faxing Xerox Phaser 3200MFP Searching with a Particular First Letter Printing a Phonebook List Sending Broadcast Faxes Other Ways to Fax Sending a Delayed Fax Scheduled Fax on Sending a Priority Fax Adding Documents To a Scheduled Fax Using Secure Receiving Mode Additional FeaturesCanceling a Scheduled Fax Sent Fax Report Printing ReportsAddress Book List System Data List Received Fax ReportScheduled Job Information Message Confirmation Power Failure Report Using Advanced Fax SettingsChanging Setting Options Printing a Report Secure Receiving Mode on Advanced Fax Setting OptionsForwarding faxes Forwarding sent faxes to email address Forwarding received faxes to email address Sending a fax from a PC Installing PC-Fax Software To send a PC Fax Configure PC Fax Faxing Select the resolution and click Send Fax Faxing Xerox Phaser 3200MFP Maintenance Clearing the Memory Cleaning the Inside Cleaning Your MachineCleaning the Outside Maintenance Cleaning the Scan Unit Print Cartridge Storage Maintaining the Print CartridgeExpected Cartridge Life Redistributing Print Cartridge Toner Use the handle on the cartridge to avoid touching this area Replacing the Print Cartridge Setting the Notify Toner Option Cleaning the Drum Items Yield Average Replacement PartsConsumables Parts Replacing the ADF Rubber Pad Maintenance Xerox Phaser 3200MFP Troubleshooting Input Misfeed Clearing Document Jams Exit Misfeed Message Location of Jam Go to Clearing Paper JamsTray Fuser Area or Around the Print Cartridge Manual Tray Paper Exit Area Xerox Phaser 3200MFP 10-7 Tips for Avoiding Paper Jams Display Meaning Suggested Solutions Clearing LCD Error MessagesPrint Cartridge on Clearing Document Jams on ECM Mode Error Correction Paper Exit Area. on Dialing onFuser Area or Around Toner on Redistributing Print Cartridge Toner cartridge-related messages Condition Suggested solutions Solving Other ProblemsPaper Feeding Problems Condition Possible cause Suggested solutions Printing ProblemsInstalling the Print Cartridge on Paper Jams on Properties , click the Details tab Printing chapter on See Redistributing Print Cartridge Toner on Condition Possible cause Suggested solutions Printing Quality Problems Cartridge on Clean the cartridge Cleaning the Drum on page 9-9. AfterReplacing the Print Cartridge on Scatter Paper. Paper Specifications on Black pages Cleaning the Inside on See Cleaning the Scan Unit on Copying Problems Network Scan Problems Phaser 3200MFP/N Only Scanning Problems Cleaning the Scan Unit on Fax ProblemsBook List on Cartridge, referring to Replacing the Print Cartridge Selecting Print Materials on Common Windows Problems Common PostScript Problems Phaser 3200MFP/N Only Problem Possible Cause and Solution Common Linux Problems 10-28 Xerox Phaser 3200MFP Problem Possible Cause and Solution Problems in Printer Setup Utility Common Macintosh Problems Phaser 3200MFP/N Only Specifications LCD General Specifications Scanner and Copier Specifications Printer Specifications Facsimile Specifications Overview Paper Specifications JIS B5 Supported Sizes of Paper Symptom Problem with Paper Solution Guidelines for Using Paper Category Specifications Paper Specifications Output Location Capacity Paper Output CapacityPaper Storage Environment Minimum Maximum Envelopes Envelopes with Adhesive Strips or Flaps Envelopes with Double Side SeamsEnvelope Margins Envelope Storage Transparencies Labels Specifications 11-14 Xerox Phaser 3200MFP Copying Numerics Install Print Cartridge USB