Installing Printer Software, Programs for Windows | Xerox 3200MFP

2 Getting Started

Installing Printer Software

NOTE: You must install software using the supplied CD-ROM after you have set up your machine and connected it to your computer. For details, see Chapter 6, Printing.

The CD-ROM provides you with the following software:

Programs for Windows

To use your machine as a printer and scanner in Windows, you must install the MFP driver. You can install some or all the following components:

•Printer driver- Use this driver to take full advantage of your printer’s features.

•Scan driver- TWAIN and Windows Image Acquisition (WIA) driver is available for scanning documents on your machine.

•ControlCentre- Use this program to create phonebook entries and configure the destination of the scan button. You can also update the firmware of the machine.

•Status Monitor- This program appears when printing error occurs.

•Network Scan: This program allows you to scan a document on your machine and save it to a network-connected computer

(Phaser 3200MFP/N only).

Macintosh Driver (Phaser 3200MFP/N only)

You can print and scan to and from Macintosh operating systems using your machine.

Linux Driver

You can print and scan to and from Linux operating systems using your machine. (Direct and Network)

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Xerox manual Installing Printer Software, Programs for Windows, Macintosh Driver Phaser 3200MFP/N only, Linux Driver

Contents

Phaser 3200MFP User Guide 604E39320Page Welcome Getting Started Network Setup Paper HandlingCopying Printing Scanning Faxing Maintenance Troubleshooting Specifications Table of Contents Table of Contents-6 Xerox Phaser 3200MFP Welcome Convention Description Example About This GuideRelated Information Sources Front View Getting to know your machineComponent location Rear View Feature Description Details, refer to Special Copy Features onControl Panel Functions 109 Feature Description Special Features Print with excellent quality and high speedPaper tray capacity and media recommendations Create professional documents Print in various environments Customer Support Safety Notes Electrical Supply Cleaning Your Product Operator Accessible AreasMaintenance Laser Safety Information Operational Safety InformationDisconnect Device Do These Maintenance Information Ozone Safety Information Product Safety Certification For ConsumablesRadio Frequency Emissions FCC Information to the User Regulatory Information CE MarkFor Fax Function FAX Send Header Requirements Data Coupler Information Canada Europe Environmental Choice Environmental ComplianceCanada Illegal Copies Canada Other countries Product Recycling and Disposal European Union Weee Directive 2002/96/ECDomestic/Household Environment Professional/Business Environment Welcome Xerox Phaser 3200MFP Getting Started Unpacking the machine Selecting a Location Clearance Space Installing the Print Cartridge Getting Started Loading Paper Getting Started Making Connections For Users in the UK For Users in Germany For Users in France Getting Started Switching On the Machine Installing Printer Software Macintosh Driver Phaser 3200MFP/N onlyPrograms for Windows Linux Driver System Requirements Windows 98/Me/2000/XP32/64bit/200332/64bit/Vista Printer Driver Features Changing the Display Language and Country Setting the Machine IDSetting Language Entering Characters Using the Number Keypad Setting the Date and Time Changing Numbers or NamesInserting a Pause Keypad Letters and Numbers Changing the Clock Mode Changing the Dial Mode Setting the Paper Size and Type Speaker Volume Setting SoundsSpeaker, Ringer, Key Sound, and Alarm Sound Power Save Mode Using the Save ModesToner Save Mode Using ControlCentre Send Scan Settings TabRestore Defaults Phonebook Tab Firmware Update Tab Printer Tab Getting Started Xerox Phaser 3200MFP Network Setup Introduction Supported operating systemsVia the control panel Driver on Static addressing Configuring TCP/IPDynamic addressing BOOTP/DHCP Configuring EtherTalk Restoring the network configurationPrinting a network configuration Resetting the network interface Paper Handling Paper Type Input Tray/Capacity Selecting Print MaterialsPaper Type, Input Sources, and Capacities Guidelines for Paper and Special Materials Paper Handling Using the Paper Tray Using the Manual Tray Copy Output Tray Copying Preparing a Document Making CopiesLoading Paper for Copying Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Basic Copy Features Selecting Copy OptionsLighten/Darken Original Type Reduce/Enlarge Press Reduce/Enlarge Special Copy Features Clone Copying Collation Copying Auto Fit Copying ID Card Copying Up or 4 Up Copying Poster Copying Setting the Time Out Option Copy SetupChanging the Default Settings Copying Xerox Phaser 3200MFP Printing Installing Printer Software in Windows Installing Printer SoftwareInstalling Xerox Drivers using the USB port Run, and type X\Setup.exe Run, and type X\Setup.exe Printing Selecting the Xerox Network Printer Port Click Add Port Printing a Document Basic Printing Printer Settings Select Printers and Faxes Select your printer driver icon Layout Tab Choose Multiple Pages per Side and Poster Printing Paper Tab Printing Graphics Tab Image ModeToner Save Mode Printing Extras Tab Using a Favorite Setting Using HelpAbout Tab Favorites drop down list. The printer is now Canceling a Print Job Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up Printing Printing Posters Printing a Reduced or Enlarged Document 2x2 Fitting Your Document to a Selected Paper Size Using Watermarks Using an Existing Watermark Creating a Watermark Editing a Watermark Deleting a Watermark Creating a New Page Overlay Using OverlaysWhat is an Overlay? Printing Using a Page Overlay Deleting a Page Overlay Click Delete Overlay Setting Up a Host Computer Setting Up a Client ComputerSharing the Printer Locally Check the Share this printer box Using Windows PostScript Driver Phaser 3200MFP/N Only Using Help Advanced Using Status Monitor Opening the Troubleshooting Guide Changing the Status Monitor Program Setting Using Your Printer in Linux Installing the Unified Linux DriverGetting Started System Requirements Installing the Unified Linux Driver Software Uninstalling the Unified Linux Driver Click Uninstall Using the Unified Driver ConfiguratorOpening the Unified Driver Configurator Printers Configuration Printers Tab Classes Tab Classes tab shows a list of available printer classes Scanners Configuration Ports Configuration Configuring Printer Properties Sharing Ports Between Printers and Scanners Printing a Document Printing from Applications Printing Files Scanning a Document Click Properties Drag the pointer to set the image area to be scanned Adding Job Type Settings To save a new Job Type settingTo save a Job Type setting for the next scan job To delete a Job Type setting Using the Image Editor Using Your Machine with a Macintosh Phaser 3200MFP/N only Installing Software for MacintoshInstall the Printer driver Requirements Double-click the Xerox ScanThru Installer icon Uninstalling the Printer driverInstalling the Scan driver For a Network-connected Macintosh Setting Up the PrinterUninstalling the Scan driver Printing For a USB-connected MacintoshPrinting a Document Select your printer name and click Add Changing Printer Settings Layout Setting Printer Features Setting Scanning Printing Multiple Pages on One Sheet of Paper Scanning Scanning Basics Scanning Process with TWAIN-enabled Software Scanning Using the WIA Driver Adding the machine to the Network Scan program Scanning using a network connection Phaser 3200MFP/N onlyPreparing for network scanning Setting up an e-mail account Click Properties Click E-mail and User AuthenticationRegistering authorized users Click Save Changes Scanning Setting network scan timeoutScanning to a network client Scanning to Email Changing the settings for each scan job Changing the default scan settings Setting up Address Book Enabling network scan Configuring group email numbers Using Address Book entriesGroup email numbers Click Properties and E-mail Press Phone Book Searching Address Book for an entryPrinting Address Book Faxing Setting Up the Fax System Changing the Fax Setup optionsAvailable Fax Setup Options Details, see Receiving Faxes Using the Drpd Mode on Range from 0 to 9. See Receiving Manually Using an This feature, see Receiving Faxes Using the DrpdMode on Extension Telephone on page 8-11 for more information Loading a Document To fax a document using the Automatic Document Feeder ADFSending a Fax Adjusting the Document Resolution To fax a document from the document glass Mode Recommended for Faxing Confirming Transmission Automatic Redialing Loading Paper for Receiving Faxes Receiving a FaxAbout Receiving Modes Receiving Automatically in Ans/Fax Mode Receiving Automatically in Fax ModeReceiving Manually in Tel Mode Receiving Manually Using an Extension Telephone Receiving Faxes Using the Drpd Mode Receiving Faxes in the Memory Storing a Number for Speed Dialing Automatic DialingSpeed Dialing Faxing Editing Group Dial Numbers Faxing Xerox Phaser 3200MFP Printing a Phonebook List Searching with a Particular First Letter Other Ways to Fax Sending Broadcast Faxes Sending a Delayed Fax Sending a Priority Fax Scheduled Fax on Adding Documents To a Scheduled Fax Using Secure Receiving Mode Additional FeaturesCanceling a Scheduled Fax Sent Fax Report Printing ReportsAddress Book List Received Fax Report System Data ListScheduled Job Information Message Confirmation Using Advanced Fax Settings Power Failure ReportChanging Setting Options Printing a Report Advanced Fax Setting Options Secure Receiving Mode onForwarding faxes Forwarding sent faxes to email address Forwarding received faxes to email address Installing PC-Fax Software Sending a fax from a PC Configure PC Fax To send a PC Fax Faxing Select the resolution and click Send Fax Faxing Xerox Phaser 3200MFP Maintenance Clearing the Memory Cleaning the Inside Cleaning Your MachineCleaning the Outside Maintenance Cleaning the Scan Unit Maintaining the Print Cartridge Print Cartridge StorageExpected Cartridge Life Redistributing Print Cartridge Toner Replacing the Print Cartridge Use the handle on the cartridge to avoid touching this area Setting the Notify Toner Option Cleaning the Drum Items Yield Average Replacement PartsConsumables Parts Replacing the ADF Rubber Pad Maintenance Xerox Phaser 3200MFP Troubleshooting Clearing Document Jams Input Misfeed Exit Misfeed Message Location of Jam Go to Clearing Paper JamsTray Manual Tray Fuser Area or Around the Print Cartridge Paper Exit Area Xerox Phaser 3200MFP 10-7 Tips for Avoiding Paper Jams Clearing LCD Error Messages Display Meaning Suggested SolutionsPrint Cartridge on Clearing Document Jams on ECM Mode Error Correction Paper Exit Area. on Dialing onFuser Area or Around Redistributing Print Cartridge Toner on Toner cartridge-related messages Condition Suggested solutions Solving Other ProblemsPaper Feeding Problems Printing Problems Condition Possible cause Suggested solutionsInstalling the Print Cartridge on Paper Jams on Printing chapter on Properties , click the Details tab Condition Possible cause Suggested solutions See Redistributing Print Cartridge Toner on Printing Quality Problems Cartridge on Clean the cartridge Cleaning the Drum on page 9-9. AfterReplacing the Print Cartridge on Paper. Paper Specifications on Scatter Cleaning the Inside on Black pages Copying Problems See Cleaning the Scan Unit on Scanning Problems Network Scan Problems Phaser 3200MFP/N Only Fax Problems Cleaning the Scan Unit onBook List on Cartridge, referring to Replacing the Print Cartridge Common Windows Problems Selecting Print Materials on Common PostScript Problems Phaser 3200MFP/N Only Common Linux Problems Problem Possible Cause and Solution 10-28 Xerox Phaser 3200MFP Problem Possible Cause and Solution Common Macintosh Problems Phaser 3200MFP/N Only Problems in Printer Setup Utility Specifications General Specifications LCD Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications Overview Supported Sizes of Paper JIS B5 Guidelines for Using Paper Symptom Problem with Paper Solution Paper Specifications Category Specifications Output Location Capacity Paper Output CapacityPaper Storage Environment Envelopes Minimum Maximum Envelopes with Double Side Seams Envelopes with Adhesive Strips or FlapsEnvelope Margins Envelope Storage Labels Transparencies Specifications 11-14 Xerox Phaser 3200MFP Numerics Copying Install Print Cartridge USB