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Xerox 3200MFP manual Phonebook Tab

Models: 3200MFP

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2 Getting Started

The Phonebook Tab

Click the tab to configure print system settings.

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1Read.

Reads the Phonebook entries from the machine for use in the ControlCentre.

2Write

Downloads the Phonebook entries from the ControlCentre to the machine.

3Phonebook entries.

4Edit

Allows you to edit a selected Phonebook entry in a separate Edit window.

5Delete

Deletes a selected Phonebook entry.

6Delete All

Deletes all Phonebook entries.

7Group dial...

Allows you to set up group dial numbers.

When you click Group dial, the following window opens.

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1Enter a name for the group.

2Shows the numbers included in the group. To remove a number, select it and click Remove.

3Shows the Phonebook entries you can include in the group. Select a number and click Add to move it to the Included numbers list.

4OK

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4

Click to save the group dial number after adding or removing numbers for the group.

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Xerox 3200MFP manual Phonebook Tab

Contents

Phaser 3200MFP User Guide 604E39320Page Welcome Getting StartedNetwork Setup Paper HandlingCopying PrintingScanning FaxingMaintenance Troubleshooting SpecificationsTable of Contents Table of Contents-6 Xerox Phaser 3200MFP Welcome Convention Description Example About This GuideRelated Information Sources Front View Getting to know your machineComponent location Rear View Feature Description Details, refer to Special Copy Features onControl Panel Functions 109Feature Description Special Features Print with excellent quality and high speedPaper tray capacity and media recommendations Create professional documentsPrint in various environments Customer Support Safety Notes Electrical SupplyCleaning Your Product Operator Accessible AreasMaintenance Laser Safety Information Operational Safety InformationDisconnect Device Do TheseMaintenance Information Ozone Safety InformationProduct Safety Certification For ConsumablesRadio Frequency Emissions FCC Information to the UserRegulatory Information CE MarkFor Fax Function FAX Send Header RequirementsData Coupler Information Canada Europe Environmental Choice Environmental ComplianceCanada Illegal Copies Canada Other countries Product Recycling and Disposal European Union Weee Directive 2002/96/ECDomestic/Household Environment Professional/Business EnvironmentWelcome Xerox Phaser 3200MFP Getting Started Unpacking the machine Selecting a Location Clearance SpaceInstalling the Print Cartridge Getting Started Loading Paper Getting Started Making Connections For Users in the UKFor Users in Germany For Users in France Getting Started Switching On the Machine Installing Printer Software Macintosh Driver Phaser 3200MFP/N onlyPrograms for Windows Linux DriverSystem Requirements Windows 98/Me/2000/XP32/64bit/200332/64bit/VistaPrinter Driver Features Changing the Display Language and Country Setting the Machine IDSetting Language Entering Characters Using the Number Keypad Setting the Date and Time Changing Numbers or NamesInserting a Pause Keypad Letters and NumbersChanging the Clock Mode Changing the Dial Mode Setting the Paper Size and TypeSpeaker Volume Setting SoundsSpeaker, Ringer, Key Sound, and Alarm Sound Power Save Mode Using the Save ModesToner Save Mode Using ControlCentre Send Scan Settings TabRestore Defaults Phonebook Tab Firmware Update Tab Printer TabGetting Started Xerox Phaser 3200MFP Network Setup Introduction Supported operating systemsVia the control panel Driver onStatic addressing Configuring TCP/IPDynamic addressing BOOTP/DHCP Configuring EtherTalk Restoring the network configurationPrinting a network configuration Resetting the network interfacePaper Handling Paper Type Input Tray/Capacity Selecting Print MaterialsPaper Type, Input Sources, and Capacities Guidelines for Paper and Special Materials Paper Handling Using the Paper Tray Using the Manual TrayCopy Output Tray Copying Preparing a Document Making CopiesLoading Paper for Copying Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Basic Copy Features Selecting Copy OptionsLighten/Darken Original TypeReduce/Enlarge Press Reduce/EnlargeSpecial Copy Features Clone CopyingCollation Copying Auto Fit CopyingID Card Copying Up or 4 Up CopyingPoster Copying Setting the Time Out Option Copy SetupChanging the Default Settings Copying Xerox Phaser 3200MFP Printing Installing Printer Software in Windows Installing Printer SoftwareInstalling Xerox Drivers using the USB port Run, and type X\Setup.exeRun, and type X\Setup.exe Printing Selecting the Xerox Network Printer Port Click Add PortPrinting a Document Basic PrintingPrinter Settings Select Printers and Faxes Select your printer driver iconLayout Tab Choose Multiple Pages per Side and Poster PrintingPaper Tab Printing Graphics Tab Image ModeToner Save Mode Printing Extras Tab Using a Favorite Setting Using HelpAbout Tab Favorites drop down list. The printer is nowCanceling a Print Job Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up PrintingPrinting Posters Printing a Reduced or Enlarged Document 2x2Fitting Your Document to a Selected Paper Size Using Watermarks Using an Existing WatermarkCreating a Watermark Editing a Watermark Deleting a WatermarkCreating a New Page Overlay Using OverlaysWhat is an Overlay? Printing Using a Page Overlay Deleting a Page Overlay Click Delete OverlaySetting Up a Host Computer Setting Up a Client ComputerSharing the Printer Locally Check the Share this printer boxUsing Windows PostScript Driver Phaser 3200MFP/N Only Using Help AdvancedUsing Status Monitor Opening the Troubleshooting Guide Changing the Status Monitor Program SettingUsing Your Printer in Linux Installing the Unified Linux DriverGetting Started System RequirementsInstalling the Unified Linux Driver SoftwareUninstalling the Unified Linux Driver Click Uninstall Using the Unified Driver ConfiguratorOpening the Unified Driver Configurator Printers Configuration Printers TabClasses Tab Classes tab shows a list of available printer classesScanners Configuration Ports ConfigurationConfiguring Printer Properties Sharing Ports Between Printers and ScannersPrinting a Document Printing from ApplicationsPrinting Files Scanning a Document Click PropertiesDrag the pointer to set the image area to be scanned Adding Job Type Settings To save a new Job Type settingTo save a Job Type setting for the next scan job To delete a Job Type settingUsing the Image Editor Using Your Machine with a Macintosh Phaser 3200MFP/N only Installing Software for MacintoshInstall the Printer driver RequirementsDouble-click the Xerox ScanThru Installer icon Uninstalling the Printer driverInstalling the Scan driver For a Network-connected Macintosh Setting Up the PrinterUninstalling the Scan driver Printing For a USB-connected MacintoshPrinting a Document Select your printer name and click AddChanging Printer Settings Layout SettingPrinter Features Setting Scanning Printing Multiple Pages on One Sheet of PaperScanning Scanning Basics Scanning Process with TWAIN-enabled Software Scanning Using the WIA Driver Adding the machine to the Network Scan program Scanning using a network connection Phaser 3200MFP/N onlyPreparing for network scanning Setting up an e-mail account Click Properties Click E-mail and User AuthenticationRegistering authorized users Click Save ChangesScanning Setting network scan timeoutScanning to a network client Scanning to Email Changing the settings for each scan job Changing the default scan settingsSetting up Address Book Enabling network scanConfiguring group email numbers Using Address Book entriesGroup email numbers Click Properties and E-mailPress Phone Book Searching Address Book for an entryPrinting Address Book Faxing Setting Up the Fax System Changing the Fax Setup optionsAvailable Fax Setup Options Details, see Receiving Faxes Using the Drpd Mode onRange from 0 to 9. See Receiving Manually Using an This feature, see Receiving Faxes Using the DrpdMode on Extension Telephone on page 8-11 for more informationLoading a Document To fax a document using the Automatic Document Feeder ADFSending a Fax Adjusting the Document Resolution To fax a document from the document glassMode Recommended for Faxing Confirming Transmission Automatic RedialingLoading Paper for Receiving Faxes Receiving a FaxAbout Receiving Modes Receiving Automatically in Ans/Fax Mode Receiving Automatically in Fax ModeReceiving Manually in Tel Mode Receiving Manually Using an Extension Telephone Receiving Faxes Using the Drpd ModeReceiving Faxes in the Memory Storing a Number for Speed Dialing Automatic DialingSpeed Dialing Faxing Editing Group Dial Numbers Faxing Xerox Phaser 3200MFP Printing a Phonebook List Searching with a Particular First LetterOther Ways to Fax Sending Broadcast FaxesSending a Delayed Fax Sending a Priority Fax Scheduled Fax onAdding Documents To a Scheduled Fax Using Secure Receiving Mode Additional FeaturesCanceling a Scheduled Fax Sent Fax Report Printing ReportsAddress Book List Received Fax Report System Data ListScheduled Job Information Message ConfirmationUsing Advanced Fax Settings Power Failure ReportChanging Setting Options Printing a ReportAdvanced Fax Setting Options Secure Receiving Mode onForwarding faxes Forwarding sent faxes to email addressForwarding received faxes to email address Installing PC-Fax Software Sending a fax from a PCConfigure PC Fax To send a PC FaxFaxing Select the resolution and click Send Fax Faxing Xerox Phaser 3200MFP Maintenance Clearing the Memory Cleaning the Inside Cleaning Your MachineCleaning the Outside Maintenance Cleaning the Scan Unit Maintaining the Print Cartridge Print Cartridge StorageExpected Cartridge Life Redistributing Print Cartridge TonerReplacing the Print Cartridge Use the handle on the cartridge to avoid touching this areaSetting the Notify Toner Option Cleaning the Drum Items Yield Average Replacement PartsConsumables Parts Replacing the ADF Rubber Pad Maintenance Xerox Phaser 3200MFP Troubleshooting Clearing Document Jams Input MisfeedExit Misfeed Message Location of Jam Go to Clearing Paper JamsTray Manual Tray Fuser Area or Around the Print CartridgePaper Exit Area Xerox Phaser 3200MFP 10-7 Tips for Avoiding Paper Jams Clearing LCD Error Messages Display Meaning Suggested SolutionsPrint Cartridge on Clearing Document Jams onECM Mode Error Correction Paper Exit Area. on Dialing onFuser Area or Around Redistributing Print Cartridge Toner onToner cartridge-related messages Condition Suggested solutions Solving Other ProblemsPaper Feeding Problems Printing Problems Condition Possible cause Suggested solutionsInstalling the Print Cartridge on Paper Jams onPrinting chapter on Properties , click the Details tabCondition Possible cause Suggested solutions See Redistributing Print Cartridge Toner onPrinting Quality Problems Cartridge on Clean the cartridge Cleaning the Drum on page 9-9. AfterReplacing the Print Cartridge on Paper. Paper Specifications on ScatterCleaning the Inside on Black pagesCopying Problems See Cleaning the Scan Unit onScanning Problems Network Scan Problems Phaser 3200MFP/N OnlyFax Problems Cleaning the Scan Unit onBook List on Cartridge, referring to Replacing the Print CartridgeCommon Windows Problems Selecting Print Materials onCommon PostScript Problems Phaser 3200MFP/N Only Common Linux Problems Problem Possible Cause and Solution10-28 Xerox Phaser 3200MFP Problem Possible Cause and Solution Common Macintosh Problems Phaser 3200MFP/N Only Problems in Printer Setup UtilitySpecifications General Specifications LCDScanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications OverviewSupported Sizes of Paper JIS B5Guidelines for Using Paper Symptom Problem with Paper SolutionPaper Specifications Category SpecificationsOutput Location Capacity Paper Output CapacityPaper Storage Environment Envelopes Minimum MaximumEnvelopes with Double Side Seams Envelopes with Adhesive Strips or FlapsEnvelope Margins Envelope StorageLabels TransparenciesSpecifications 11-14 Xerox Phaser 3200MFP Numerics CopyingInstall Print Cartridge USB