Printing a Document, Basic Printing | Xerox 3200MFP instruction

6 Printing

Printing a Document

This machine allows you to print in various Windows applications, a Macintosh computer, or a Linux system. The exact steps for printing a document may vary depending on the application you use.

Basic Printing

NOTE: Your printer driver Properties window that appears in this User Guide may differ depending on the printer in use. However the composition of the printer properties window is similar.

NOTE: Check the Operating System(s) that are compatible with your printer. Please refer to the OS Compatibility section of Printer Specifications in your Printer User Guide.

NOTE: If you need to know the exact name of your printer, you can check the supplied CD-ROM.

The following procedure describes the general steps required for printing from various Windows applications. The exact steps for printing a document may vary depending on the application program you are using. Refer to the User Guide of your software application for the exact printing procedure.

1.Open the document you want to print.

2.Select Print from the File menu. The Print window is displayed. It may look slightly different depending on your application.

The basic print settings are selected within the Print window. These settings include the number of copies and print range.

3.Select your printer driver from the Name drop-down list.

Make sure that your printer is selected.

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Xerox 3200MFP manual Printing a Document, Basic Printing

Contents

Phaser 3200MFP User Guide 604E39320Page Welcome Getting Started Copying Network SetupPaper Handling Printing Scanning Faxing Maintenance Troubleshooting Specifications Table of Contents Table of Contents-6 Xerox Phaser 3200MFP Welcome Convention Description Example About This GuideRelated Information Sources Front View Getting to know your machineComponent location Rear View Control Panel Functions Feature DescriptionDetails, refer to Special Copy Features on 109 Feature Description Paper tray capacity and media recommendations Special FeaturesPrint with excellent quality and high speed Create professional documents Print in various environments Customer Support Safety Notes Electrical Supply Cleaning Your Product Operator Accessible AreasMaintenance Disconnect Device Laser Safety InformationOperational Safety Information Do These Maintenance Information Ozone Safety Information Radio Frequency Emissions Product Safety CertificationFor Consumables FCC Information to the User For Fax Function Regulatory InformationCE Mark FAX Send Header Requirements Data Coupler Information Canada Europe Environmental Choice Environmental ComplianceCanada Illegal Copies Canada Other countries Domestic/Household Environment Product Recycling and DisposalEuropean Union Weee Directive 2002/96/EC Professional/Business Environment Welcome Xerox Phaser 3200MFP Getting Started Unpacking the machine Selecting a Location Clearance Space Installing the Print Cartridge Getting Started Loading Paper Getting Started Making Connections For Users in the UK For Users in Germany For Users in France Getting Started Switching On the Machine Programs for Windows Installing Printer SoftwareMacintosh Driver Phaser 3200MFP/N only Linux Driver System Requirements Windows 98/Me/2000/XP32/64bit/200332/64bit/Vista Printer Driver Features Changing the Display Language and Country Setting the Machine IDSetting Language Entering Characters Using the Number Keypad Inserting a Pause Setting the Date and TimeChanging Numbers or Names Keypad Letters and Numbers Changing the Clock Mode Changing the Dial Mode Setting the Paper Size and Type Speaker Volume Setting SoundsSpeaker, Ringer, Key Sound, and Alarm Sound Power Save Mode Using the Save ModesToner Save Mode Using ControlCentre Send Scan Settings TabRestore Defaults Phonebook Tab Firmware Update Tab Printer Tab Getting Started Xerox Phaser 3200MFP Network Setup Via the control panel IntroductionSupported operating systems Driver on Static addressing Configuring TCP/IPDynamic addressing BOOTP/DHCP Printing a network configuration Configuring EtherTalkRestoring the network configuration Resetting the network interface Paper Handling Paper Type Input Tray/Capacity Selecting Print MaterialsPaper Type, Input Sources, and Capacities Guidelines for Paper and Special Materials Paper Handling Using the Paper Tray Using the Manual Tray Copy Output Tray Copying Preparing a Document Making CopiesLoading Paper for Copying Making Copies on the Document Glass Making Copies from the Automatic Document Feeder Lighten/Darken Basic Copy FeaturesSelecting Copy Options Original Type Reduce/Enlarge Press Reduce/Enlarge Special Copy Features Clone Copying Collation Copying Auto Fit Copying ID Card Copying Up or 4 Up Copying Poster Copying Setting the Time Out Option Copy SetupChanging the Default Settings Copying Xerox Phaser 3200MFP Printing Installing Xerox Drivers using the USB port Installing Printer Software in WindowsInstalling Printer Software Run, and type X\Setup.exe Run, and type X\Setup.exe Printing Selecting the Xerox Network Printer Port Click Add Port Printing a Document Basic Printing Printer Settings Select Printers and Faxes Select your printer driver icon Layout Tab Choose Multiple Pages per Side and Poster Printing Paper Tab Printing Graphics Tab Image ModeToner Save Mode Printing Extras Tab About Tab Using a Favorite SettingUsing Help Favorites drop down list. The printer is now Canceling a Print Job Advanced Printing Printing Multiple Pages on One Sheet of Paper N-Up Printing Printing Posters Printing a Reduced or Enlarged Document 2x2 Fitting Your Document to a Selected Paper Size Using Watermarks Using an Existing Watermark Creating a Watermark Editing a Watermark Deleting a Watermark Creating a New Page Overlay Using OverlaysWhat is an Overlay? Printing Using a Page Overlay Deleting a Page Overlay Click Delete Overlay Sharing the Printer Locally Setting Up a Host ComputerSetting Up a Client Computer Check the Share this printer box Using Windows PostScript Driver Phaser 3200MFP/N Only Using Help Advanced Using Status Monitor Opening the Troubleshooting Guide Changing the Status Monitor Program Setting Getting Started Using Your Printer in LinuxInstalling the Unified Linux Driver System Requirements Installing the Unified Linux Driver Software Uninstalling the Unified Linux Driver Click Uninstall Using the Unified Driver ConfiguratorOpening the Unified Driver Configurator Printers Configuration Printers Tab Classes Tab Classes tab shows a list of available printer classes Scanners Configuration Ports Configuration Configuring Printer Properties Sharing Ports Between Printers and Scanners Printing a Document Printing from Applications Printing Files Scanning a Document Click Properties Drag the pointer to set the image area to be scanned To save a Job Type setting for the next scan job Adding Job Type SettingsTo save a new Job Type setting To delete a Job Type setting Using the Image Editor Install the Printer driver Using Your Machine with a Macintosh Phaser 3200MFP/N onlyInstalling Software for Macintosh Requirements Double-click the Xerox ScanThru Installer icon Uninstalling the Printer driverInstalling the Scan driver For a Network-connected Macintosh Setting Up the PrinterUninstalling the Scan driver Printing a Document PrintingFor a USB-connected Macintosh Select your printer name and click Add Changing Printer Settings Layout Setting Printer Features Setting Scanning Printing Multiple Pages on One Sheet of Paper Scanning Scanning Basics Scanning Process with TWAIN-enabled Software Scanning Using the WIA Driver Adding the machine to the Network Scan program Scanning using a network connection Phaser 3200MFP/N onlyPreparing for network scanning Registering authorized users Setting up an e-mail accountClick Properties Click E-mail and User Authentication Click Save Changes Scanning Setting network scan timeoutScanning to a network client Scanning to Email Changing the settings for each scan job Changing the default scan settings Setting up Address Book Enabling network scan Group email numbers Configuring group email numbersUsing Address Book entries Click Properties and E-mail Press Phone Book Searching Address Book for an entryPrinting Address Book Faxing Available Fax Setup Options Setting Up the Fax SystemChanging the Fax Setup options Details, see Receiving Faxes Using the Drpd Mode on Mode on Range from 0 to 9. See Receiving Manually Using anThis feature, see Receiving Faxes Using the Drpd Extension Telephone on page 8-11 for more information Loading a Document To fax a document using the Automatic Document Feeder ADFSending a Fax Adjusting the Document Resolution To fax a document from the document glass Mode Recommended for Faxing Confirming Transmission Automatic Redialing Loading Paper for Receiving Faxes Receiving a FaxAbout Receiving Modes Receiving Automatically in Ans/Fax Mode Receiving Automatically in Fax ModeReceiving Manually in Tel Mode Receiving Manually Using an Extension Telephone Receiving Faxes Using the Drpd Mode Receiving Faxes in the Memory Storing a Number for Speed Dialing Automatic DialingSpeed Dialing Faxing Editing Group Dial Numbers Faxing Xerox Phaser 3200MFP Printing a Phonebook List Searching with a Particular First Letter Other Ways to Fax Sending Broadcast Faxes Sending a Delayed Fax Sending a Priority Fax Scheduled Fax on Adding Documents To a Scheduled Fax Using Secure Receiving Mode Additional FeaturesCanceling a Scheduled Fax Sent Fax Report Printing ReportsAddress Book List Scheduled Job Information Received Fax ReportSystem Data List Message Confirmation Changing Setting Options Using Advanced Fax SettingsPower Failure Report Printing a Report Forwarding faxes Advanced Fax Setting OptionsSecure Receiving Mode on Forwarding sent faxes to email address Forwarding received faxes to email address Installing PC-Fax Software Sending a fax from a PC Configure PC Fax To send a PC Fax Faxing Select the resolution and click Send Fax Faxing Xerox Phaser 3200MFP Maintenance Clearing the Memory Cleaning the Inside Cleaning Your MachineCleaning the Outside Maintenance Cleaning the Scan Unit Expected Cartridge Life Maintaining the Print CartridgePrint Cartridge Storage Redistributing Print Cartridge Toner Replacing the Print Cartridge Use the handle on the cartridge to avoid touching this area Setting the Notify Toner Option Cleaning the Drum Items Yield Average Replacement PartsConsumables Parts Replacing the ADF Rubber Pad Maintenance Xerox Phaser 3200MFP Troubleshooting Clearing Document Jams Input Misfeed Exit Misfeed Message Location of Jam Go to Clearing Paper JamsTray Manual Tray Fuser Area or Around the Print Cartridge Paper Exit Area Xerox Phaser 3200MFP 10-7 Tips for Avoiding Paper Jams Print Cartridge on Clearing LCD Error MessagesDisplay Meaning Suggested Solutions Clearing Document Jams on ECM Mode Error Correction Paper Exit Area. on Dialing onFuser Area or Around Redistributing Print Cartridge Toner on Toner cartridge-related messages Condition Suggested solutions Solving Other ProblemsPaper Feeding Problems Installing the Print Cartridge on Printing ProblemsCondition Possible cause Suggested solutions Paper Jams on Printing chapter on Properties , click the Details tab Condition Possible cause Suggested solutions See Redistributing Print Cartridge Toner on Printing Quality Problems Cartridge on Clean the cartridge Cleaning the Drum on page 9-9. AfterReplacing the Print Cartridge on Paper. Paper Specifications on Scatter Cleaning the Inside on Black pages Copying Problems See Cleaning the Scan Unit on Scanning Problems Network Scan Problems Phaser 3200MFP/N Only Book List on Fax ProblemsCleaning the Scan Unit on Cartridge, referring to Replacing the Print Cartridge Common Windows Problems Selecting Print Materials on Common PostScript Problems Phaser 3200MFP/N Only Common Linux Problems Problem Possible Cause and Solution 10-28 Xerox Phaser 3200MFP Problem Possible Cause and Solution Common Macintosh Problems Phaser 3200MFP/N Only Problems in Printer Setup Utility Specifications General Specifications LCD Scanner and Copier Specifications Printer Specifications Facsimile Specifications Paper Specifications Overview Supported Sizes of Paper JIS B5 Guidelines for Using Paper Symptom Problem with Paper Solution Paper Specifications Category Specifications Output Location Capacity Paper Output CapacityPaper Storage Environment Envelopes Minimum Maximum Envelope Margins Envelopes with Double Side SeamsEnvelopes with Adhesive Strips or Flaps Envelope Storage Labels Transparencies Specifications 11-14 Xerox Phaser 3200MFP Numerics Copying Install Print Cartridge USB