Annotation (Bates Stamping)

Overview

Adding notes to scanned and copied pages (annotation) is primarily a user-controlled feature. An Annotation button is accessed by pressing the Copy button on the device's Main (All Services) screen, then by pressing the Output Format tab. Bates Stamping is one of the selections available by pressing the Annotation button.

Bates Stamping is used in the legal profession to sequentially number or date/time-mark documents as they are scanned and copied by the system. A number of parameters are available for selection, as specified below.

Note: Other forms of annotation are available, with default parameters set by the System Administrator using the same button-pressing sequence stated in this section under Configuring a precise bates stamp location. For these other forms of annotation, note that you will need to press the Copy Defaults button, after pressing Copy Service Settings on the Tools tab, to modify stamp settings.

Configuring Bates Stamp Settings

1.Insert a document in the device's document handler.

2.Press Copy on the Main (All Services) screen.

3.Press the Output Format tab.

4.Press the Annotations button.

5.Select Bates Stamp.

6.Set Bates Stamping to on.

7.Press the Prefix text box, and press Edit if necessary, to use the displayed keyboard to specify the Prefix to use.

8.Press Save.

9.Press the Number of Digits button to assign the number of digits for printed page numbers. Press Save to save setting changes.

10.Press Apply To in order to specify the pages on which to print the Bates Stamp. Press Save to save changes.

11.Press Position to specify the relative position on the page for the printed Bates Stamp. Note that, if available, a precise location can be set by the System Administrator as stated in this section. Press Save to save changes.

12.Press Format & Style to specify the size and color of type for the Bates Stamp. Press Save to save changes.

13.Press Save when done, then press Save again.

14.Press the Start button.

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Xerox 7335, 7345 manual Annotation Bates Stamping, Configuring Bates Stamp Settings, Select Bates Stamp
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7345, 7335 specifications

The Xerox 7345, 7328, and 7335 are robust multifunction printers, engineered to meet the demands of busy workplaces. These devices stand out for their advanced technology, user-centric features, and efficient performance, making them ideal solutions for office environments looking to enhance productivity.

The Xerox 7345 is renowned for its powerful output capabilities, offering print speeds of up to 45 pages per minute (ppm). This model is equipped with a 400 MHz processor and 1 GB of RAM, which enable quick data processing and multitasking. It supports a variety of media types and sizes, including letterhead, envelopes, and labels, making it versatile for various printing needs. The 7345’s maximum monthly duty cycle of up to 150,000 pages ensures reliability in high-volume settings, while its automatic duplexing feature reduces paper usage, promoting sustainability.

Next, the Xerox 7328 delivers a print speed of 28 ppm, making it suitable for small to medium-sized businesses. This model provides excellent print quality with resolutions of up to 1200 x 1200 dpi, ensuring crisp text and vibrant images. The 7328 features an intuitive touch-screen interface for easy navigation between functions such as printing, copying, scanning, and faxing. Its compact design allows it to fit seamlessly in various office spaces, and it includes wireless connectivity options, which facilitate easy access to the printer from multiple devices.

The Xerox 7335 fits comfortably in the middle of the range, with print speeds of up to 35 ppm, offering a perfect blend of performance and efficiency. It shares many features with its counterparts, including advanced imaging technologies that enhance the print quality. The 7335 is equipped with robust finishing options like stapling and hole punching, which are crucial for professional document presentation. Moreover, it supports mobile printing solutions, enabling users to print directly from smartphones and tablets, thereby enhancing workflow flexibility.

In terms of security, all three models incorporate advanced features to protect sensitive information, including secure print options and HDD encryption. Their user-friendly interfaces, along with customizable workflows, empower users to streamline processes and improve productivity.

In conclusion, the Xerox 7345, 7328, and 7335 multifunction printers offer a range of features designed to meet the needs of dynamic office environments. From high-speed printing to robust connectivity and security options, these models are built to enhance operational efficiency and deliver excellent results for businesses of all sizes.
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