Configuring the Default Template with Internet Services

You need to create at least one template for users to select to scan their documents to the pre-configured repository. This template is often referred to as the Default Template. The template can be created with either Internet Services or SMARTsend software running on a remote template pool server. Once a default template has been created, users can use the Scan tab of Internet Services to create individual templates, using the default template as a base.

To create and configure the default template with Internet Services, perform the following steps:

1.At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter.

2.Click the Properties tab.

3.Click the Services folder, then the Network Scanning file folder.

4.Click the Default Template link.

5.To edit the filing destinations, on the Default Template page, in the File area, click Edit.

6.In the Filing Destination area:

a.Select a filing policy from the drop-down list. Note that you can simply accept the default policy (Rename New File).

b.For File Destination, note that the displayed destination should match the information previously entered when you configured your Scan Filing Repository. If you have more than one repository, the drop-down list allows you to choose your repository.

c.To add a scanning destination subdirectory, in the Add (Optional) box, type the name of the subdirectory to be added.

d.Click Apply to save any changes, or Undo to exit without saving changes. If you clicked Apply, be prepared to enter the administrator User Name (default of 11111) and Password (default of x- admin), if prompted.

7.Document Management Field (Optional)

Click Add to add data fields to the template. Note that if the box contains listings, you can make individual selections, then click Edit instead. This information is filed with your scanned document in the Job Log. The Job Log can then be accessed by third-party software and the information retrieved and associated with the scanned file.

a.Click Add.

b.Refer to the displayed descriptions to set your parameters as desired.

c.Click Apply when done.

8.To set parameters for the default template, select Edit for any of the available categories of settings. These include: Network Scanning, Advanced Settings, Layout Adjustment, Filing Options, Report Options, Network Scanning Image Settings, and Compression Capability. Click Apply to save your settings.

9.Linearized PDF files allow the first page of a large PDF file to be displayed in a user's Web browser, before the entire file is downloaded from the Web server. This fast first page display helps to alleviate Internet user frustration in waiting for an entire file to download before displaying the file's contents.

To set the device to create linearized PDF files:

a.On the Default Template page, in the Network Scanning Image Settings area, click Edit.

b.In the Fast Web Viewing Options area, click Linearized PDF.

c.Click Apply.

10.Searchable PDF and PDF/A. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format,

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7345, 7335 specifications

The Xerox 7345, 7328, and 7335 are robust multifunction printers, engineered to meet the demands of busy workplaces. These devices stand out for their advanced technology, user-centric features, and efficient performance, making them ideal solutions for office environments looking to enhance productivity.

The Xerox 7345 is renowned for its powerful output capabilities, offering print speeds of up to 45 pages per minute (ppm). This model is equipped with a 400 MHz processor and 1 GB of RAM, which enable quick data processing and multitasking. It supports a variety of media types and sizes, including letterhead, envelopes, and labels, making it versatile for various printing needs. The 7345’s maximum monthly duty cycle of up to 150,000 pages ensures reliability in high-volume settings, while its automatic duplexing feature reduces paper usage, promoting sustainability.

Next, the Xerox 7328 delivers a print speed of 28 ppm, making it suitable for small to medium-sized businesses. This model provides excellent print quality with resolutions of up to 1200 x 1200 dpi, ensuring crisp text and vibrant images. The 7328 features an intuitive touch-screen interface for easy navigation between functions such as printing, copying, scanning, and faxing. Its compact design allows it to fit seamlessly in various office spaces, and it includes wireless connectivity options, which facilitate easy access to the printer from multiple devices.

The Xerox 7335 fits comfortably in the middle of the range, with print speeds of up to 35 ppm, offering a perfect blend of performance and efficiency. It shares many features with its counterparts, including advanced imaging technologies that enhance the print quality. The 7335 is equipped with robust finishing options like stapling and hole punching, which are crucial for professional document presentation. Moreover, it supports mobile printing solutions, enabling users to print directly from smartphones and tablets, thereby enhancing workflow flexibility.

In terms of security, all three models incorporate advanced features to protect sensitive information, including secure print options and HDD encryption. Their user-friendly interfaces, along with customizable workflows, empower users to streamline processes and improve productivity.

In conclusion, the Xerox 7345, 7328, and 7335 multifunction printers offer a range of features designed to meet the needs of dynamic office environments. From high-speed printing to robust connectivity and security options, these models are built to enhance operational efficiency and deliver excellent results for businesses of all sizes.

Xerox 7335, 7345 Configuring the Default Template with Internet Services, Filing Destination area

Models: 7345 7335