Using the Appearance Menu | Avaya 15-601040 manual

1.11.1 Using the Appearance Menu

These icons are shown to indicate the status of the call on the currently displayed appearance button:

1. Use the up and down arrow keys to scroll through details of the current call on each appearance button.

2.If there is currently a call on the appearance button, an icon will be displayed indicating the status of the call.

∙Alerting

The call is alerting your phone.

∙ Connected

The call is the currently connected call to which you are talking.

∙ On Hold

The call is on hold.

∙ Held Elsewhere

The call has been put on hold by someone else who answered the call using an appearance button on their phone.

∙Conference

The call is a conference call.

3.A >> double-arrow at the bottom left indicates that there are soft key options 32 available that could be applied to the call. To access these, press the >> double-arrow soft key and select the required function.

1400 Series Phone User Guide	Page 20
IP Office	15-601040 Issue 06d (Monday, March 19, 2012)

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Avaya 15-601040 manual Using the Appearance Menu

Contents

IP Office Series Phone User Guide Series Phone User Guide IP Office Issue 06d Monday, March 19 Contents Button Features Phone SettingsRedirecting Calls Groups Glossary System AdministrationPhone Menus Page Chapter Introduction Page Important Safety Information Introduction 08 Phones 16 Phones Button Modules Phone Keys Key Description Phone Stand Labels Main Phone Menus Switching Menus Other Menus Redial Menu Phone Status Letters Appearance Buttons/Menu Appearance Button Display/Menu Using the Appearance Menu Call Apperance Buttons Call Appearance Button Lamps Call Appearance Button Display Outgoing CallConnected Held Bridged Appearance Buttons Bridged Appearance Button Lamps Bridged Appearance Button Display UseRinging Making a Call Call Coverage Buttons Call Coverage Button Lamps Call Coverage Button Display On Hold ∙ Private Lines Line Appearance ButtonsLine Appearance Button Lamps Page Chapter Making Calls Making Calls Enabling/Disabling En-Bloc Dialing Dialing a Number Using En-Bloc ModeEn-Bloc Dialing Call Soft Key Options Calling a Person from the Contacts List Calling a Person from the Call Log List Mode One Number ModeFeature Button Redialling a Previous Number Withholding Your Number Ending Calls Adjust the Call VolumeMuting a Call Chapter Answering Calls Answering Another Call Answering CallsSelected Button Divert a Call to Voicemail Ignore an Incoming CallAnswering a Page Call Auto Answer Default Short Codes Call Pickup Chapter Redialling Redialling Redial a Call One ModeRedial a Call List Mode Selecting Your Redial Mode View Call Details Add a Call to Your Contacts Chapter Holding and Parking Calls Holding and Parking Calls Holding Calls Holding a CallTaking a Call Off Hold Important Holding Conference Calls Switching Between Calls Transfer a Held Call ∙ Unpark Call *38*N# Parking Calls∙ Park Call *37*N# Park Using the Menu Unpark Features MenuUnpark Status Menu ∙ Park Here Chapter Transferring Calls Transferring a Held Call Transferring CallsTransfer to Voicemail Chapter Account Codes Manual Account Code Entry Account CodesForced Account Code Entry Chapter Conference Calls Conference Calls Starting a ConferenceAdding a Call to a Conference ∙ Conference Held Calls *47 Holding a Conference Call Viewing Conference DetailsDropping/Muting Parties Page Chapter Headset Operation Headset Operation Headset VolumeDefault Handsfree Audio Path Chapter Handsfree Speaker Operation Conference Phones Speaker VolumeHandsfree Speaker Operation Chapter Contacts/Directory Contacts/Directory ∙ Personal Directory Contacts∙ User Contacts ∙ Group Contacts Viewing Contacts Details ∙ More Using the Directory for Other Functions Make a Call from the Directory Adding a New Contact Add a Contact from the Call Log Add a Contact from the Redial List Editing a Contact Deleting a Contact Chapter Call Log Missed Group Call Call LogMissed Calls Using the Call Log Making a Call from the Call Log Viewing Call Details Deleting a Record Deleting All Records Adding a Record to Your Contacts Chapter Voicemail Voicemail Message Waiting Indication Checking Messages Sending a Message ∙ Listen∙ Submit ∙ Others Mailbox Greeting Personal Greetings Email Mode ∙ Email Mode Off∙ Email Mode Copy ∙ Email Mode Fwd Changing Your Voicemail Code Voicemail On/Off Send a Call to Voicemail Visual Voice Chapter Logging In/Out ∙ Default Extension ∙ Login Idle Period∙ Login *35*N*P# Logging In/Out Logging LogoutLogging In on a Phone Already in Use Logging In on a Not Logged In Phone Lock Auto Lock Unlock∙ Off ∙ 1 / 5 / 30 Changing Your Login Code Unregistering Chapter Redirecting Calls Redirecting Calls Access Control Follow MeFollow Me To Follow Me Here ∙ Clear Follow Me To Features MenuFollow Me Status Menu Follow Me Here Features Menu Forwarding Calls Forward UnconditionalForward on Busy Forward on No Answer ∙ Switch Forward Unconditional On *01 ∙ Set the Forward Unconditional Destination *07*N# Forward Unconditional Status Menu Forward Unconditional Features Menu ∙ No Number Set ∙ Number Set but Forward Unconditional Off∙ Number Set and Forward Unconditional On ∙ To Voicemail Set and On Forward On No Answer Status Menu Forward On Busy Status Menu ∙ Forwarding Destination Set Forward On Busy/No Answer Features Menu∙ No Forwarding Destination Set ∙ Switch Do Not Disturb Off *09 Switch off do not disturb Do Not Disturb DND On/Off Features Menu DND Off Status MenuDo Not Disturb Exceptions ∙ No Numbers Set Twinning Mobile Twinning ControlInternal Twinning Mobile TwinningPage Chapter Groups ∙ Night Service Status On *20*N# ∙ Night Service Status Off *21*N#Groups Group Membership Group Membership On/Off Features Menu ∙ All Groups ∙ Disable∙ Enable ∙ Particular Group ∙ Change Group Service Status and Fallback ∙ Group Service StatusDisplay Icon ∙ Fallback Group Changing the Group Service Status Features Menu ∙ All Groups Changing the Group Service Status Status Menu ∙ Details Changing the Group Fallback∙ Select Page Chapter Button Features Button Features Programming a ButtonButton Lamps Fixed Buttons Features ∙ Drop Abbreviated Dial Abbreviated Dial ProgramAccount Code Entry AD Suppress Call Park Call Park to Other ExtCall Pickup Directed Call Pickup Group Group PagingHeadset Toggle Internal Auto Answer Send All Calls Self-AdministerSet Hunt Group Night Service Timer Time of Day User Page Chapter Phone Settings Phone Settings Backup/Restore Mobile Twinning Withhold Number Redial Mode Erase Options ∙ Contacts∙ Call Log ∙ Options Auto Lock Ringer Controls Disabling the Ringer∙ Coverage Ring Variable ∙ Attention Ring Variable Visual Alerting Audible AlertingCoverage Ring ∙ Ring Ring Sound Ringer Volume Display Contrast Display ControlsDisplay Brightness Call Timer Display Last Call Duration Display Display Language Phone Languages Telephone System Languages ∙ On Display NameMenu Auto Exit ∙ 30 Inactivity Timer Auto ReturnShow Call Waiting Volume and Sound ∙ Automatic Gain Control Error Tones Handset VolumeHeadset Volume Button Clicks Automatic Gain Control Speaker VolumeDefault Handsfree Audio Path Page Page Chapter Status Menu Status Menu Follow Me To Follow Me Here Forward On Busy Forward On No Answer Forward Unconditional Group Service Status Forwarded Here System Alarms Parked Calls Chapter Short Codes Short Codes Login ForwardingHunt Group VoicemailPage Chapter System Administration System Administration Checking the System and Software Version Checking the Time Settings Setting the Date Setting the Time Setting the Time Offset System Shutdown Memory Card Management Configuring SSL VPN Service Page Chapter Phone Menus ∙ Self-Administer Menu Phone Menus Features Menu Access Control Self-Administer Menu Visual Voice Menu Status Menu Phone A-Menu Contacts Call Log Menu Contacts Menu Redial Menu Phone Locked Menu System Admin Menu Error Screens NoUser Chapter Glossary Glossary Do Not Disturb Exceptions Glossary Do Not Disturb Login Code GroupIdle Line Preference Internal Twinning System Administrator Park CallPark Slot Number Ringing Line PreferencePage Index Forward on Busy Mobile Twinning Off On/Off Page Series Phone User Guide IP Office Issue 06d Monday, March 19 Avaya Inc. 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