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Avaya 15-601040 manual Chapter Contacts/Directory

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Page 63

Chapter 11.

Contacts/Directory

1400 Series Phone User Guide	Page 63
IP Office	15-601040 Issue 06d (Monday, March 19, 2012)

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Avaya 15-601040 manual Chapter Contacts/Directory

Contents

Series Phone User Guide IP OfficeSeries Phone User Guide IP Office Issue 06d Monday, March 19 Contents Groups Button FeaturesPhone Settings Redirecting CallsSystem Administration Phone MenusGlossary Page Chapter Introduction Page Introduction Important Safety Information08 Phones 16 Phones Button Modules Key Description Phone KeysPhone Stand Main Phone Menus LabelsSwitching Menus Redial Menu Other MenusPhone Status Letters Appearance Button Display/Menu Appearance Buttons/MenuUsing the Appearance Menu Call Appearance Button Lamps Call Apperance ButtonsHeld Call Appearance Button DisplayOutgoing Call ConnectedBridged Appearance Button Lamps Bridged Appearance ButtonsMaking a Call Bridged Appearance Button DisplayUse RingingCall Coverage Button Lamps Call Coverage ButtonsOn Hold Call Coverage Button DisplayLine Appearance Buttons Line Appearance Button Lamps∙ Private Lines Page Chapter Making Calls Making Calls Dialing a Number Using En-Bloc Mode En-Bloc DialingEnabling/Disabling En-Bloc Dialing Call Soft Key Options Calling a Person from the Call Log Calling a Person from the Contacts ListRedialling a Previous Number List ModeOne Number Mode Feature ButtonWithholding Your Number Adjust the Call Volume Muting a CallEnding Calls Chapter Answering Calls Answering Calls Selected ButtonAnswering Another Call Auto Answer Divert a Call to VoicemailIgnore an Incoming Call Answering a Page CallCall Pickup Default Short CodesChapter Redialling Redial a Call One Mode Redial a Call List ModeRedialling Selecting Your Redial Mode Add a Call to Your Contacts View Call DetailsChapter Holding and Parking Calls Holding and Parking Calls Important Holding Conference Calls Holding CallsHolding a Call Taking a Call Off HoldTransfer a Held Call Switching Between CallsParking Calls ∙ Park Call *37*N#∙ Unpark Call *38*N# ∙ Park Here Park Using the MenuUnpark Features Menu Unpark Status MenuChapter Transferring Calls Transferring Calls Transfer to VoicemailTransferring a Held Call Chapter Account Codes Account Codes Forced Account Code EntryManual Account Code Entry Chapter Conference Calls ∙ Conference Held Calls *47 Conference CallsStarting a Conference Adding a Call to a ConferenceViewing Conference Details Dropping/Muting PartiesHolding a Conference Call Page Chapter Headset Operation Headset Volume Default Handsfree Audio PathHeadset Operation Chapter Handsfree Speaker Operation Speaker Volume Handsfree Speaker OperationConference Phones Chapter Contacts/Directory ∙ Group Contacts Contacts/Directory∙ Personal Directory Contacts ∙ User Contacts∙ More Viewing Contacts DetailsMake a Call from the Directory Using the Directory for Other FunctionsAdding a New Contact Add a Contact from the Redial List Add a Contact from the Call LogEditing a Contact Deleting a Contact Chapter Call Log Call Log Missed CallsMissed Group Call Making a Call from the Call Log Using the Call LogViewing Call Details Deleting All Records Deleting a RecordAdding a Record to Your Contacts Chapter Voicemail Message Waiting Indication VoicemailChecking Messages ∙ Others Sending a Message∙ Listen ∙ SubmitPersonal Greetings Mailbox Greeting∙ Email Mode Fwd Email Mode∙ Email Mode Off ∙ Email Mode CopyVoicemail On/Off Changing Your Voicemail CodeVisual Voice Send a Call to VoicemailChapter Logging In/Out Logging In/Out ∙ Default Extension∙ Login Idle Period ∙ Login *35*N*P#Logging In on a Not Logged In Phone LoggingLogout Logging In on a Phone Already in UseLock ∙ 1 / 5 / 30 Auto LockUnlock ∙ OffUnregistering Changing Your Login CodeChapter Redirecting Calls Redirecting Calls Follow Me Here Access ControlFollow Me Follow Me ToFollow Me To Features Menu Follow Me Status Menu∙ Clear Follow Me Here Features Menu Forward on No Answer Forwarding CallsForward Unconditional Forward on Busy∙ Set the Forward Unconditional Destination *07*N# ∙ Switch Forward Unconditional On *01Forward Unconditional Status Menu ∙ To Voicemail Set and On Forward Unconditional Features Menu∙ No Number Set ∙ Number Set but Forward Unconditional Off ∙ Number Set and Forward Unconditional OnForward On No Answer Status Menu Forward On Busy Status Menu Forward On Busy/No Answer Features Menu ∙ No Forwarding Destination Set∙ Forwarding Destination Set Do Not Disturb ∙ Switch Do Not Disturb Off *09 Switch off do not disturb∙ No Numbers Set DND On/Off Features MenuDND Off Status Menu Do Not Disturb ExceptionsMobile Twinning TwinningMobile Twinning Control Internal TwinningPage Chapter Groups Group Membership ∙ Night Service Status On *20*N#∙ Night Service Status Off *21*N# Groups∙ Particular Group ∙ Change Group Membership On/Off Features Menu∙ All Groups ∙ Disable ∙ Enable∙ Fallback Group Group Service Status and Fallback∙ Group Service Status Display Icon∙ All Groups Changing the Group Service Status Features MenuChanging the Group Service Status Status Menu Changing the Group Fallback ∙ Select∙ Details Page Chapter Button Features Fixed Buttons Button FeaturesProgramming a Button Button Lamps∙ Drop FeaturesAD Suppress Abbreviated DialAbbreviated Dial Program Account Code EntryDirected Call Pickup Call ParkCall Park to Other Ext Call PickupInternal Auto Answer GroupGroup Paging Headset ToggleSelf-Administer Set Hunt Group Night ServiceSend All Calls Time of Day TimerUser Page Chapter Phone Settings Backup/Restore Phone SettingsWithhold Number Mobile TwinningRedial Mode ∙ Options Erase Options∙ Contacts ∙ Call LogAuto Lock ∙ Attention Ring Variable Ringer ControlsDisabling the Ringer ∙ Coverage Ring Variable∙ Ring Visual AlertingAudible Alerting Coverage RingRing Sound Ringer Volume Display Controls Display BrightnessDisplay Contrast Last Call Duration Display Call Timer DisplayPhone Languages Telephone System Languages Display LanguageDisplay Name Menu Auto Exit∙ On Inactivity Timer Auto Return Show Call Waiting∙ 30 ∙ Automatic Gain Control Volume and SoundButton Clicks Error TonesHandset Volume Headset VolumeSpeaker Volume Default Handsfree Audio PathAutomatic Gain Control Page Page Chapter Status Menu Follow Me To Status MenuForward On Busy Follow Me HereForward Unconditional Forward On No AnswerForwarded Here Group Service StatusParked Calls System AlarmsChapter Short Codes Short Codes Voicemail LoginForwarding Hunt GroupPage Chapter System Administration Checking the System and Software Version System AdministrationSetting the Date Checking the Time SettingsSetting the Time Offset Setting the TimeSystem Shutdown Memory Card Management Configuring SSL VPN Service Page Chapter Phone Menus Phone Menus ∙ Self-Administer MenuFeatures Menu Access Control Self-Administer Menu Visual Voice Menu Status Menu Contacts Phone A-MenuCall Log Menu Contacts Menu Redial Menu Phone Locked Menu System Admin Menu NoUser Error ScreensChapter Glossary Glossary Glossary Do Not Disturb Do Not Disturb ExceptionsInternal Twinning Login CodeGroup Idle Line PreferenceRinging Line Preference System AdministratorPark Call Park Slot NumberPage Index Forward on Busy Mobile Twinning Off On/Off Page Series Phone User Guide IP Office Issue 06d Monday, March 19 Avaya Inc. 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