22Using a Memory Box | Canon 2010F specification

6

Memory Features

6-22Using a Memory Box

Image 207

Canon 2010F manual 22Using a Memory Box

Contents

Facsimile Guide ImageRUNNER 2010F Facsimile Guide Manuals for the Machine How This Manual Is Organized Appendix Contents Basic Sending Additional Sending Features Receiving Documents Memory Features Using Polling Relay BroadcastingConﬁdential Mailboxes Special Fax Features Dual Line Functions OptionalPrinting Reports and Lists Troubleshooting Summary of Important SettingsAppendix How to Use This Manual Symbols Used in This ManualKeys Used in This Manual Xii Illustrations Used in This Manual Location Legal NoticesFCC Federal Communications Commission Users in the U.S.A Xiv Power Requirements Case of Equipment Malfunction Xvi Users in Canada Xvii Condition dalimentation EmplacementInstallation téléphonique Utilisation au Canada Xix Remarques Trademarks CopyrightDisclaimers Before You Use the Fax Functions Overview of the imageRUNNER 2010F Main Features Additional Functions with Optional Equipment Installed Monitoring Transactions and Checking Settings Control Panel Parts and Functions Special Features key Direct TX indicatorMain Power indicator Alarm lamp Advanced Communication key Delayed Transmission keySpeaker volume switch Stack Bypass Settings key Connecting the Telephone Line Things You Must Do Before Using This Machine Press OK Setting the Telephone Line TypePress F3 or F4 to highlight 03 FAX Settings Additional Functions 1 Press Additional Functions Press F3 or F4 to highlight 01 TEL Line Settings press OK Press Reset to return to the Fax Basic Features screenPress F3 or F4 to highlight 02 TEL Line Type Press OK Setting the Current Date and Time Press F3 or F4 to highlight 05 Timer SettingsSetting press OK Examples Time enter the current date and time using the numericKeys Enter two digits for the year If the TX Terminal ID is set to ‘INSIDE IMAGE’ Registering the Required Sender Information Unit’s Name or Sender’s Name Registering This Machine’s Fax NumberDate and Time Fax Number Settings press OK Press F3 or F4 to highlight 01 User TEL noUse the numeric keys to enter your fax number press OK Press F3 or F4 to highlight 02 Unit Name Registering the Unit’s Name Registering the Sender Information TX Terminal ID Enter the unit’s name using the numeric keys press OK Press F3 or F4 to highlight the transmission type Press F3 or F4 to highlight 01 on press OK If you selected 01 TTI PositionIf you selected 02 TEL Number Mark Registering Sender Names Press F3 or F4 to highlight 01 User Settings press OK Press F3 or F4 to highlight 01 Sender FAX Number press OK Press F3 or F4 to highlight 02 Personal Settings press OK Press F3 or F4 to highlight 02 Mail Account Press OK If you selected 01 User TEL NumberIf you selected 02 Other FAX Numbers Registering the Sender’s Fax Number Press Reset to return to the Fax Basic Features screen Press F3 or F4 to highlight 05 Sender FAX Number press OK Speed Dialing Overview of Speed Dialing Methods Press F3 or F4 to highlight 04 ADD Setting Up Speed DialingOne-Touch Speed Dialing Press Additional Functions Press F3 or F4 to highlight 01 TEL Number Entry press OK Press F3 or F4 to highlight 01 TEL# Registration press OK Display for entering the destination name appears Including spaces press OKPress F3 or F4 to highlight 02 Name press Enter the name of the destination up to 16 characters Description Press F3 or F4 to set the desired optional setting TX Time Setting If you want to set an access code If you want to select the transmission type Speed Dialing If you want to select an international calling setting If you want to turn the Error Correction mode on or OFFIf you want to select a transmission speed Speed Dialing If you want to select a sender name When you are ﬁnished registering numbers for one-touchCoded Speed Dialing Registration press OK Press F3 or F4 to highlight 02 Coded SPD Dial Press OK Display for entering the fax number appears Entry press OK Press F3 or F4 to highlight 01 OFF or 02 on Press F3 or F4 to set the desired optional setting press OK GHI JKL MNO PRS TUV WXY Oper Symbols ABC 18Setting Up Speed Dialing If you want to select an international calling setting 20Setting Up Speed Dialing Group Dialing When you are ﬁnished registering numbers for coded speed Press F3 or F4 to highlight 03 Group Dial Create a group dialTo create a group under a one-touch speed dialing key To create a group under a coded speed dialing code Press F3 or F4 to highlight 01 Destination TEL/ ID press OK Group press OK Repeat until you ﬁnish entering all the numbers youWant to include in the group press OK F4OK Registering the group Press F3 or F4 to highlight 03 Optional Setting press OKOr F4 to highlight 02 on press OK OK. The display returns to the Group Dial menu to continue Dialing Access Code Dialing Press F3 or F4 to highlight 01 Access Code KEY press OK Press F3 or F4 to highlight 05 Access Code press OK Press F3 or F4 to highlight 02 no of Characters press OK Using Speed Dialing Press FAXPlace your documents on the machine Desired one-touch speed dialing key. If you do not see Number of the key you want, open the ﬁrst or second oneTouch speed dialing panel to see more keys Press Start to scan your documents immediately Correct code Press Coded Dial Numbers you want to dial is registered Press the one-touch speed dialing key, or Coded Dial Directory Dialing Press Directory If you have set # as the access code key, press Press the access code key you have set using the numeric Press Start 38Using Speed Dialing Basic Sending If the message Insert a Control Card appears Flow of Fax Sending Operations Place your original If the message Enter Department ID and Password appears Specify the destination Select the desired fax sending modes If you have set Department ID Management, press ID Placing Originals Platen GlassFeeder Platen Glass Vertical Placement Horizontal Placement FeederVertical Placement Horizontal Placement Orientation Platen Glass Lift up the feederPlace your original face down Gently lower the feeder Feeder ADF-J1 Original Output Tray Adjust the slide guides to ﬁt the size of your originals Resolution Adjusting the Resolution, Density, and Image Quality Place you documents on the machine DensityImage Quality Press Press F1 RESOLUTION, F2 DENSITY, or Press F3 or F4 to highlight the desired sender’s Sending a Document with a Sender NameOpen all three one-touch speed dialing panels press TTI Selector Specify the destination press Start Setting the Stamp Feature Document Stamp Feature Press F3 or F4 to highlight 06 Stamp Action press OK Press F3 or F4 to highlight 03 TX Settings press OK Stamp Turning ON/OFF the Stamp FeaturePlace your documents in the feeder Open all three one-touch speed dialing panels press Stamp 20Document Stamp Feature Sending Methods Book SendingPlace your document face down on the platen glass After scanning all the pages you want to send, press OK Press F4 Book Sending to select the document size press OK Memory Sending 24Sending Methods Press Direct TX Direct Sending 26Sending Methods Using Regular Dialing Dial the other party’s fax number using the numeric keysNumber you enter appears on the display Machine starts scanning and sending the document Automatic Redialing Redialing When the Line Is Busy OK. Proceed to step Press F3 or F4 to highlight 03 TX SettingsAdjust the auto redial settings to suit your needs Press F3 or F4 to highlight 03 Auto Redial If you want to set the redial interval If you want to resend a document after an error occurs Following screen is displayed Press Monitor F1 TX/RX Result Manual Redialing If you are sending a document using Direct Sending Press Pause/Redial Press F3 YES Canceling Send JobsCanceling Transmission During transmission, press Stop Press F1 TX/RX Result Canceling Automatic Redialing or Memory SendingWant to cancel F4 Delete Docmt Press Monitor Press F3 or F4 to highlight 01 DOC. Memory List press OK You can cancel the sending job by pressing Checking Transaction ResultsTo check the detailed information Press F1 RX/TX Status 40Checking Transaction Results Additional Sending Features Setting Up the ECM for Sending Transmission Settings Additional FeaturesPress F3 or F4 to highlight 01 ECM TX press OK Press F3 or F4 to highlight 01 on or 02 OFF Pause Time Press F3 or F4 to highlight 02 Pause Time press OK Automatic Document Deletion after a Failed Transmission Time Out Mode Press F3 or F4 to highlight 01 on or 02 OFF press OK Press F3 or F4 to highlight 05 Time OUT press OK TX Rotation 10Transmission Settings Sequential Broadcasting to More Than One Location To enter fax numbers using one-touch speed dialing To enter fax numbers using coded speed dialingTo enter fax numbers using regular dialing Report function Printing the Multi TX Report Sending Documents at a Preset Time Enter the time using the numeric keys press OK Specify the destinationsScanning starts Enter all the numbers, including zeros Setting a Delayed Transmission During a Sending OperationDuring a sending operation, press Delayed Transmission Enter the time in 24-hour notation e.g., 1p.m. as Checking and Canceling a Delayed Transmission Setting Sending a Document with a Subaddress/Password Additional Press F3 or F4 to highlight 04 Subaddress Press OK Display for entering the subaddress appears Press F3 or F4 to highlight 05 Password Press OK Press Start Enter the ITU-T password using the numeric keys press Setting a PIN Code Setting Up and Using PIN Codes F4 to highlight 02 on Press F3 or F4 to highlight 08 PIN Code press OKPress F3 or F4 to highlight 02 on press OK If your PBX always requires PIN code entry, press F3 or Originals, on p Press Stop to return to the Fax Basic Features screenEnter the telephone number using the numeric keys Dialing with a PIN Code after a Number Enter the PIN code up to 20 digits using the numeric keys Dialing with a PIN Code before the NumberPIN code is not displayed as it is entered Enter the telephone number using the numeric keys press Code enter the telephone number using the numeric keys Setting PIN Code Access for Speed Dialing Press a speed dialing key Using Speed Dialing with PIN Code Access Forced PIN Code Access Dial the telephone number using the numeric keys orSpeed dialing keys Transmission starts Receiving Documents Receiving Documents Available Paper SizesAvailable Paper Sizes for Received Documents Received document is printed Receiving Documents into Memory Receiving Documents Setting the ECM for Receiving Receive Settings Press F3 or F4 to highlight 01 ECM RX press OK Press F3 or F4 to highlight 04 RX Settings press OK RX Page Footer Press F3 or F4 to highlight 04 RX Settings On 1 Mode Documents RX Settings menu appearsPress F3 or F4 to highlight 03 2 on 1 press Press F3 or F4 to highlight 01 OFF or 02 on Printing Received Documents Number of CopiesPress F3 or F4 to highlight 05 Printer Press F2 or F3 + to enter the number of copies from Printing MethodsPress F3 or F4 to highlight 01 # of RX Copies To 99 press OK 12Printing Received Documents Press F3 or F4 to highlight 05 Printer Settings press OK Press F3 or F4 to highlight 02 Select Drawer Press OKPress F3 or F4 to highlight a drawer press OK Printing in Reduced Form Press F3 or F4 to highlight 03 RX Reduction press OK If you selected 02 OFFIf you selected 01 on If you selected 02 Fixed Reduction If you selected 01 Auto Selection LOW press OK When the Machine Runs Out of Toner Press Reset to return to Fax Basic Features screen Transfer Box Settings Table Description SettingTransferring Documents Creating a Transfer Box Press F3 or F4 to highlight 01 File Name press OK Press F3 or F4 to highlight 06 File Settings press OKPress F3 or F4 to highlight 01 Setup File Press F3 or F4 to highlight 05 Transfer press OK Press F3 or F4 to highlight 02 Select Enter a name for the transfer box using the numeric keys upSpecify the destinations using speed dialing To 24 characters press OK Unit press OK Press F3 or F4 to highlight 03 PasswordEnter a password up to seven digits using the numeric keys Display for entering the password appears If you selected 01 OFF Press F3 or F4 to highlight 05 Time Setup press OKPress F3 or F4 to highlight 01 OFF or 02 on press OK Press F3 or F4 to highlight 01 Start Time press OK If you selected 02 Select Days If you selected 01 Everyday 26Transferring Documents Print RX DOC. menu appears Press F3 or F4 to highlight 02 Change Data Changing Transfer Box SettingsPress F3 or F4 to highlight 06 File Settings Press F3 or F4 to highlight 05 Transfer If the message Enter AN ID Number is displayed, enter Password of the transfer box using the numeric keysChange the settings Deleting a Transfer Box Press F3 or F4 to highlight 03 Delete File Appears. Proceed to the next stepIs deleted. Proceed to step Create a transfer box for document transfer Using a Transfer Box 32Transferring Documents Memory Features Press F3 or F4 to highlight 07 System Memory Lock for Received Documents Press F3 or F4 to highlight 01 Memory Lock RX Press OK Output no press OK Enter the memory lock password up to seven digits usingNumeric keys press OK Press F3 or F4 to highlight 02 Report press Time Setup menu appears 6Memory Lock for Received Documents Until the Time Setup menu appears 14 To ﬁnish setting the Memory Lock start time, press BackPress F3 or F4 to highlight 02 END Time press OK Turning Memory Lock ON/OFF Using the Memory Reception Key Follow the procedure in to set the Memory Lock endTime Press Reset to return to the Fax Basic Features screen Memory Features Press F3 or F4 to highlight 04 DOC. Memory List press OK Checking Documents Stored in MemoryPrinting a List of Documents in Memory Open all three one-touch speed dialing panels press Report Memory Reference menu appears on the display Memory ReferencePress F3 or F4 to highlight 01 DOC. Memory List press OK Resending a Document after an Error Printing a Document Received in MemoryMemory Reference menu appears Press F3 or F4 to highlight 02 Memory Press F2 or F3 to highlight the document you wantTo resend press OK To send to another destination press OK Press F3 or F4 to highlight 04 Resend Press F3 or F4 to highlight 05 Delete Deleting a Received Document from Memory To delete press OK Storing Documents in a Memory Box Using a Memory Box Memory box to be used press OK Press F3 or F4 to highlight the sending feature forAdvanced Communication Press F3 or F4 to highlight 01 Polling press Press F3 or F4 to highlight the sender’s name Printing/Deleting Documents from a Memory Box To delete the document To print the document Numeric keys to enter the password press OK If you are asked to enter the memory box password, use 22Using a Memory Box Relay Broadcasting What Is Relay Broadcasting? Relay Broadcasting Memory Box Settings Table Setting Up Your Machine as a Relay Unit Subaddress Creating a Relay Group Press F3 or F4 to highlight 01 Setup File press OK Press F3 or F4 to highlight 02 Relay TX Group Press OKPress F3 or F4 to highlight 01 Group Dial Name press OK Display for entering a password appears Enter a name for the relay group up to 24 characters usingIf you want to set a password, press F3 or F4 to Highlight 02 Password press OK If you selected 02 Senders FAX no If you selected 01 Subaddress If you selected 03 Mail Address To Press F3 or F4 to highlight 05 Select Orig Unit press OK Press F3 or F4 to highlight 07 Select Display returns to the Setup File menu Press F3 or F4 to highlight 01 do not Transmit Dialing keys or coded speed dialing codes press OKOr 02 Transmit press OK Specify the destinations registered under one-touch speed Relayed, press F3 or F4 to highlight 09 TX Start If you want to set a preset time for your documents to bePress F3 or F4 to highlight a preset time number When you are ﬁnished setting the TX start times, press Press F3 or F4 to highlight the 10 Relay Bcast Changing Relay Group Settings Procedure described in Creating a Relay Group, on p Password for the relay group using the numeric keysChange the desired relay TX group settings Group number whose settings you want to change press Deleting a Relay Group Relay TX group password using the numeric keys press You want to delete press OKSelected relay group is deleted Create a memory box for relay broadcasting on your machine Using Relay Broadcasting Sending a Document to a Relay Unit for Relay Broadcasting Sending with the Advanced Communication Key Sending a Document to a Relay Unit with Speed Dialing Press F3 or F4 to highlight 03 Relay press OK Otherwise, proceed to step Enter the ITU-T subaddress required to start the relayKeys press OK Press Advanced Communication Enter the ITU-T password using the numeric keys press OK Conﬁdential Mailboxes What Is a Conﬁdential Mailbox? Conﬁdential Mailbox Setting Table Setting Up a Conﬁdential Mailbox Creating a Conﬁdential Mailbox Display for entering the desired mailbox number appears Press F3 or F4 to highlight 01 Confidntl Mailbox press OK Press F3 or F4 to highlight 01 File Name Using the numeric keys press OKIf you want to set up a password for your mailbox, press F3 Or F4 to highlight 02 Password press OK Display for entering an ITU-T subaddress appears Enter an ITU-T subaddress up to 20 digits using the numericSubaddress press OK To set a subaddress, press F3 or F4 to highlight Highlight 05 # of RX Copies press OK Highlight 04 RX Password pressOr F4 to Documents in your mailbox, press F3 or F4 to Press Additional Functions press F3 or F4 to Mailbox press OK Procedure described in Creating a Conﬁdential Mailbox, on p Change the desired mailbox settingsMailbox whose settings you want to change press OK Password for the conﬁdential mailbox using the numeric Deleting a Conﬁdential Mailbox Selected mailbox is deleted Conﬁdential mailbox password using the numeric keysMailbox you want to delete press OK You can also use the numeric keys to enter the number Create a conﬁdential mailbox on your machine Using a Conﬁdential Mailbox Receiving a Conﬁdential Document Press F3 or F4 to highlight 02 Confidential RX Press OK Sending a Conﬁdential Document with Speed Dialing Sending a Conﬁdential Document Sending a Confidential Document Press F3 or F4 to highlight 01 Confidential TX Press OK Specify the destination using the numeric keys press OK Conﬁdential documents on the other party’s fax machine Press F3 or F4 to highlight 05 Password Enter the ITU-T password using the numeric keys press Using Polling What Is Polling? Before You Use Polling Receiving Open all three one-touch speed dialing panels press Polling Receiving Press F3 or F4 to highlight 01 Polling press OK Press F3 or F4 to highlight 02 Polling RX press OKSpecify the destination press OK After entering the fax number of the party you want to poll If an ITU-T password is required, proceed to step Press F3 or F4 to highlight 04 SubaddressCommunicationPress Advanced Communication Display for entering the ITU-T password appears Enter the ITU-T password up to 20 digits using the numeric Polling Receiving with a Subaddress/Password 10Polling Receiving Enter the ITU-T password up to 20 digits using the numeric Preset Time Polling Box Settings Table Polling to Receive at a Preset Time Press F3 or F4 to highlight 03 FAX Settings press OK Creating a Preset Time Polling Box Press F3 or F4 to highlight 03 Preset Polling Press OK F3 or F4 to highlight 02 Password press Enter a name for the polling box up to 24 characters using To specify select locations to poll, press F3 or F4 to Highlight 03 Select Locations press OKDialing keys press OK F3 or F4 to highlight 04 Start Time press If you select 02 Select Days If you select 01 Everyday Using the numeric keys. press OK Changing Preset Time Polling Box Settings Polling box whose settings you want to change press OK Press F3 or F4 to highlight 03 Preset PollingPress F2 or F3 + to enter the number of the preset Password using the numeric keys press OK Change the desired preset polling box settings Deleting a Preset Time Polling Box Press F3 or F4 to highlight 03 Delete File press OK Selected preset polling box is automatically deleted Polling Sending Polling Box Settings Table Press F3 or F4 to highlight 04 Polling BOX Creating a Polling Box for Sending Documents Display for entering the polling box number appears Display for entering a password for the polling box appears Enter a password up to seven digits using the numeric keys F4 to highlight 03 Subaddress press OK If you want to set a TX password for polling sending, pressEnter a TX password up to 20 digits using the numeric keys Display for entering a TX password appears Machine has been polled and sent the document, press F3 If you want the document erased from memory after Press F3 or F4 to highlight 02 Change Data press OK Press F3 or F4 to highlight 04 Polling BOX press OK Data menu appears Change the desired polling box settings Automatically deleted Press F2 or F3 + to enter the number of the poling box Press Reset to return to the Fax Basic Features screen Store the document to be polled into the polling box Using a Polling Box for Sending Documents 10-1 Special Fax Features Using Tone Dialing on a Pulse Line Information serviceUse the numeric keys to enter the numbers requested by Program One-Touch Keys List of Available Functions10-3 Memory Reference Setting Up a Program One-Touch Key Press F3 or F4 to highlight 07 Prog -TOUCH KEY press OK Press F3 or F4 to highlight 02 USE press OK10-5 Press F3 or F4 to highlight the desired function press OK 10-7 Setting the TX/RX Start Speed TX Start Speed or RX Start Speed menu appears 10-9 Adjusting the Scanning Density Press F3 or F4 to highlight 06 Density Control press OK If you select 01 LightIf you select 02 Standard 10-11 If you select 03 Dark Setting the RX Password 10-13 Press F3 or F4 to highlight 02 RX PasswordEnter the RX password up to 20 digits using the numeric RX Password menu appears Conﬁrming the Other Party’s Fax Number 10-15 Press F3 or F4 to highlight 03 Phone NO. Check press OK Changing the Fax Default Settings 10-17 Press F3 or F4 to highlight 04 FAX Default press OK Scan Density menu appears 10-19 TX Mode menu appears 10-21 10-22Changing the Fax Default Settings 11-1 Dual Line Functions Optional Connecting the Telephone Lines to the Machine Setting Up Line 2 for Fax Transmissions Registering Your Telephone Number11-3 Press F3 or F4 to highlight 02 Line 2 press 11-5 Selecting the Dialing Mode Press F3 or F4 to highlight 02 Line 2 press OK 11-7 Changing the Start Speed Speed press OK Or 04 RX Start Speed press OK 11-9 Line Selection When Sending a Fax Press F3 or F4 to highlight 01 User SettingsSelection press OK Press F3 or F4 to highlight 01 Auto or 02 MAN. press OK If you select 01 AutoIf you select 02 MAN 11-12Line Selection When Sending a Fax 11-13 Set the sending modeSending a Fax on Line Press Line/Mail to display Line Cancel an Outgoing Fax Wish to cancel press F4 CancelPress F2 or F3 to highlight he transmission you Cancel an Incoming Fax Receiving a Fax on Line11-15 11-16Receiving a Fax on Line 12-1 Printing Reports and Lists TX Reports Setting Reports to Print Automatically Output YES in , press F3 or F4 to highlight Press F3 or F4 to highlight 02 Report Settings press OKIf you have highlighted 02 Print Error only or Press F3 or F4 to highlight 01 TX Report press OK Press F3 or F4 to highlight 02 Report RX Reports Conﬁdential RX Reports Press F3 or F4 to highlight 02 RX Report12-5 Press F3 or F4 to highlight 03 CONFID. RX Report press OK 12-7 Activity Reports Press F3 or F4 to highlight the item you want to set To select 01 Auto PrintTo select 02 Daily Report Time To select 03 TX/RX Separate Press OK12-9 Printing the Activity Report Printing the Conﬁdential Reception List Press F3 or F4 to highlight 05 CONF. Mailbox List press OK12-11 Group Dial List Printing the List of Fax Settings 12-13 Press F3 or F4 to highlight 08 Print Lists press OKPress F3 or F4 to highlight the list you want to print To print the user data list To print the group dialing list 12-15 To print the access code listTo cancel printing of lists To print the department information list Press F3 YES 13-1 Troubleshooting13 Sending Documents When Problems Occur 13-3 Resend the document 13-5 Receiving Documents 13-6When Problems Occur 13-7 Other Problems Error Codes 13-9 #0025 Cause 13-11 #0102 Cause 13-13 Questions and Answers 13-14Questions and Answers 14-1 Summary of Important Settings Settings Applicable Fax Settings Table 14-3 ADD. Registration 15-1 Appendix15 One-Touch Speed Dialing List Report Samples 15-3 Coded Speed Dialing List Access Code List Group Dialing List15-5 User’s Data List 15-7 Activity Report Transmission TX/ Reception RX Report Error Transmission TX Report Conﬁdential Reception RX Report Multi-Transaction TX/RX Report15-9 Relay Broadcast Report Conﬁdential Mailbox ListDocument Memory List 15-11 Memory Clear Report Speciﬁcations Glossary Dialing methods Delayed transmissionConﬁdential mailbox Density control Document density Dual accessFax Basic Features screen Document Manual redialing Use Memory lampJack Long distance dialing Pause time Memory boxMemory lock Pause Pulse PIN codePolling box Polling transmission Sending speed RX passwordRotary pulse Scanning area Super G3 FAX Expansion Kit-B1 Tone/pulse settingTransfer password Super Fine Ultra Fine TTI Selector Index Symbols TEXT/PHOTO FINE, 3-12 STANDARD, 3-12 Super FINE, 3-12 Ultra Fine Appendix Appendix Canon Italia S.p.A Canon Deutschland GmbH