15-3 | Canon 2010F specs

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Appendix

Report Samples

15-3

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Canon 2010F manual 15-3

Contents

Facsimile Guide ImageRUNNER 2010F Facsimile Guide Manuals for the Machine How This Manual Is Organized Appendix Contents Additional Sending Features Basic Sending Memory Features Receiving Documents Relay Broadcasting Using PollingConﬁdential Mailboxes Dual Line Functions Optional Special Fax FeaturesPrinting Reports and Lists Summary of Important Settings TroubleshootingAppendix Symbols Used in This Manual How to Use This ManualKeys Used in This Manual Illustrations Used in This Manual Xii Users in the U.S.A Legal NoticesFCC Federal Communications Commission Location Power Requirements Xiv Case of Equipment Malfunction Users in Canada Xvi Xvii Utilisation au Canada EmplacementInstallation téléphonique Condition dalimentation Remarques Xix Copyright TrademarksDisclaimers Before You Use the Fax Functions Main Features Overview of the imageRUNNER 2010F Monitoring Transactions and Checking Settings Additional Functions with Optional Equipment Installed Control Panel Parts and Functions Alarm lamp Direct TX indicatorMain Power indicator Special Features key Stack Bypass Settings key Delayed Transmission keySpeaker volume switch Advanced Communication key Things You Must Do Before Using This Machine Connecting the Telephone Line Additional Functions 1 Press Additional Functions Setting the Telephone Line TypePress F3 or F4 to highlight 03 FAX Settings Press OK Press Reset to return to the Fax Basic Features screen Press F3 or F4 to highlight 01 TEL Line Settings press OKPress F3 or F4 to highlight 02 TEL Line Type Press OK Press F3 or F4 to highlight 05 Timer Settings Setting the Current Date and TimeSetting press OK Enter two digits for the year Time enter the current date and time using the numericKeys Examples Registering the Required Sender Information If the TX Terminal ID is set to ‘INSIDE IMAGE’ Fax Number Registering This Machine’s Fax NumberDate and Time Unit’s Name or Sender’s Name Press F3 or F4 to highlight 01 User TEL no Settings press OKUse the numeric keys to enter your fax number press OK Registering the Unit’s Name Press F3 or F4 to highlight 02 Unit Name Enter the unit’s name using the numeric keys press OK Registering the Sender Information TX Terminal ID Press F3 or F4 to highlight the transmission type If you selected 01 TTI Position Press F3 or F4 to highlight 01 on press OKIf you selected 02 TEL Number Mark Registering Sender Names Press F3 or F4 to highlight 01 User Settings press OK Press F3 or F4 to highlight 02 Personal Settings press OK Press F3 or F4 to highlight 01 Sender FAX Number press OK If you selected 01 User TEL Number Press F3 or F4 to highlight 02 Mail Account Press OKIf you selected 02 Other FAX Numbers Press Reset to return to the Fax Basic Features screen Registering the Sender’s Fax Number Press F3 or F4 to highlight 05 Sender FAX Number press OK Speed Dialing Overview of Speed Dialing Methods Press Additional Functions Setting Up Speed DialingOne-Touch Speed Dialing Press F3 or F4 to highlight 04 ADD Press F3 or F4 to highlight 01 TEL# Registration press OK Press F3 or F4 to highlight 01 TEL Number Entry press OK Enter the name of the destination up to 16 characters Including spaces press OKPress F3 or F4 to highlight 02 Name press Display for entering the destination name appears Press F3 or F4 to set the desired optional setting Description If you want to set an access code TX Time Setting If you want to select the transmission type Speed Dialing If you want to turn the Error Correction mode on or OFF If you want to select an international calling settingIf you want to select a transmission speed Speed Dialing Registration press OK When you are ﬁnished registering numbers for one-touchCoded Speed Dialing If you want to select a sender name Press F3 or F4 to highlight 02 Coded SPD Dial Press OK Entry press OK Display for entering the fax number appears Press F3 or F4 to highlight 01 OFF or 02 on Press F3 or F4 to set the desired optional setting press OK GHI JKL MNO PRS TUV WXY Oper Symbols ABC 18Setting Up Speed Dialing If you want to select an international calling setting 20Setting Up Speed Dialing When you are ﬁnished registering numbers for coded speed Group Dialing Create a group dial Press F3 or F4 to highlight 03 Group DialTo create a group under a one-touch speed dialing key Press F3 or F4 to highlight 01 Destination TEL/ ID press OK To create a group under a coded speed dialing code F4OK Repeat until you ﬁnish entering all the numbers youWant to include in the group press OK Group press OK OK. The display returns to the Group Dial menu to continue Press F3 or F4 to highlight 03 Optional Setting press OKOr F4 to highlight 02 on press OK Registering the group Dialing Access Code Dialing Press F3 or F4 to highlight 05 Access Code press OK Press F3 or F4 to highlight 01 Access Code KEY press OK Press F3 or F4 to highlight 02 no of Characters press OK Press FAX Using Speed DialingPlace your documents on the machine Press Start to scan your documents immediately Number of the key you want, open the ﬁrst or second oneTouch speed dialing panel to see more keys Desired one-touch speed dialing key. If you do not see Press Coded Dial Correct code Press the one-touch speed dialing key, or Coded Dial Numbers you want to dial is registered Directory Dialing Press Directory Press the access code key you have set using the numeric If you have set # as the access code key, press Press Start 38Using Speed Dialing Basic Sending Flow of Fax Sending Operations If the message Insert a Control Card appears If the message Enter Department ID and Password appears Place your original Select the desired fax sending modes Specify the destination If you have set Department ID Management, press ID Platen Glass Placing OriginalsFeeder Orientation Vertical Placement Horizontal Placement FeederVertical Placement Horizontal Placement Platen Glass Lift up the feeder Platen GlassPlace your original face down Gently lower the feeder Feeder ADF-J1 Adjust the slide guides to ﬁt the size of your originals Original Output Tray Adjusting the Resolution, Density, and Image Quality Resolution Density Place you documents on the machineImage Quality Press F1 RESOLUTION, F2 DENSITY, or Press Selector Sending a Document with a Sender NameOpen all three one-touch speed dialing panels press TTI Press F3 or F4 to highlight the desired sender’s Specify the destination press Start Document Stamp Feature Setting the Stamp Feature Press F3 or F4 to highlight 03 TX Settings press OK Press F3 or F4 to highlight 06 Stamp Action press OK Open all three one-touch speed dialing panels press Stamp Turning ON/OFF the Stamp FeaturePlace your documents in the feeder Stamp 20Document Stamp Feature Book Sending Sending MethodsPlace your document face down on the platen glass Press F4 Book Sending to select the document size press OK After scanning all the pages you want to send, press OK Memory Sending 24Sending Methods Direct Sending Press Direct TX 26Sending Methods Dial the other party’s fax number using the numeric keys Using Regular DialingNumber you enter appears on the display Machine starts scanning and sending the document Redialing When the Line Is Busy Automatic Redialing Press F3 or F4 to highlight 03 Auto Redial Press F3 or F4 to highlight 03 TX SettingsAdjust the auto redial settings to suit your needs OK. Proceed to step If you want to resend a document after an error occurs If you want to set the redial interval Press Monitor F1 TX/RX Result Following screen is displayed If you are sending a document using Direct Sending Manual Redialing Press Pause/Redial During transmission, press Stop Canceling Send JobsCanceling Transmission Press F3 YES Press Monitor Canceling Automatic Redialing or Memory SendingWant to cancel F4 Delete Docmt Press F1 TX/RX Result Press F3 or F4 to highlight 01 DOC. Memory List press OK Checking Transaction Results You can cancel the sending job by pressingTo check the detailed information Press F1 RX/TX Status 40Checking Transaction Results Additional Sending Features Transmission Settings Setting Up the ECM for Sending Press F3 or F4 to highlight 01 on or 02 OFF FeaturesPress F3 or F4 to highlight 01 ECM TX press OK Additional Pause Time Press F3 or F4 to highlight 02 Pause Time press OK Automatic Document Deletion after a Failed Transmission Time Out Mode Press F3 or F4 to highlight 05 Time OUT press OK Press F3 or F4 to highlight 01 on or 02 OFF press OK TX Rotation 10Transmission Settings Sequential Broadcasting to More Than One Location To enter fax numbers using coded speed dialing To enter fax numbers using one-touch speed dialingTo enter fax numbers using regular dialing Printing the Multi TX Report Report function Sending Documents at a Preset Time Specify the destinations Enter the time using the numeric keys press OKScanning starts Enter the time in 24-hour notation e.g., 1p.m. as Setting a Delayed Transmission During a Sending OperationDuring a sending operation, press Delayed Transmission Enter all the numbers, including zeros Checking and Canceling a Delayed Transmission Setting Sending a Document with a Subaddress/Password Press F3 or F4 to highlight 04 Subaddress Press OK Additional Press F3 or F4 to highlight 05 Password Press OK Display for entering the subaddress appears Enter the ITU-T password using the numeric keys press Press Start Setting Up and Using PIN Codes Setting a PIN Code If your PBX always requires PIN code entry, press F3 or Press F3 or F4 to highlight 08 PIN Code press OKPress F3 or F4 to highlight 02 on press OK F4 to highlight 02 on Dialing with a PIN Code after a Number Press Stop to return to the Fax Basic Features screenEnter the telephone number using the numeric keys Originals, on p Dialing with a PIN Code before the Number Enter the PIN code up to 20 digits using the numeric keysPIN code is not displayed as it is entered Enter the telephone number using the numeric keys press Setting PIN Code Access for Speed Dialing Code enter the telephone number using the numeric keys Using Speed Dialing with PIN Code Access Press a speed dialing key Dial the telephone number using the numeric keys or Forced PIN Code AccessSpeed dialing keys Transmission starts Receiving Documents Available Paper Sizes Receiving DocumentsAvailable Paper Sizes for Received Documents Receiving Documents into Memory Received document is printed Receiving Documents Receive Settings Setting the ECM for Receiving Press F3 or F4 to highlight 04 RX Settings press OK Press F3 or F4 to highlight 01 ECM RX press OK Press F3 or F4 to highlight 04 RX Settings RX Page Footer On 1 Mode Press F3 or F4 to highlight 01 OFF or 02 on RX Settings menu appearsPress F3 or F4 to highlight 03 2 on 1 press Documents Number of Copies Printing Received DocumentsPress F3 or F4 to highlight 05 Printer To 99 press OK Printing MethodsPress F3 or F4 to highlight 01 # of RX Copies Press F2 or F3 + to enter the number of copies from 12Printing Received Documents Press F3 or F4 to highlight 02 Select Drawer Press OK Press F3 or F4 to highlight 05 Printer Settings press OKPress F3 or F4 to highlight a drawer press OK Printing in Reduced Form If you selected 02 OFF Press F3 or F4 to highlight 03 RX Reduction press OKIf you selected 01 on If you selected 01 Auto Selection If you selected 02 Fixed Reduction When the Machine Runs Out of Toner LOW press OK Press Reset to return to Fax Basic Features screen Description Setting Transfer Box Settings TableTransferring Documents Creating a Transfer Box Press F3 or F4 to highlight 05 Transfer press OK Press F3 or F4 to highlight 06 File Settings press OKPress F3 or F4 to highlight 01 Setup File Press F3 or F4 to highlight 01 File Name press OK To 24 characters press OK Enter a name for the transfer box using the numeric keys upSpecify the destinations using speed dialing Press F3 or F4 to highlight 02 Select Display for entering the password appears Press F3 or F4 to highlight 03 PasswordEnter a password up to seven digits using the numeric keys Unit press OK Press F3 or F4 to highlight 01 Start Time press OK Press F3 or F4 to highlight 05 Time Setup press OKPress F3 or F4 to highlight 01 OFF or 02 on press OK If you selected 01 OFF If you selected 01 Everyday If you selected 02 Select Days 26Transferring Documents Print RX DOC. menu appears Press F3 or F4 to highlight 05 Transfer Changing Transfer Box SettingsPress F3 or F4 to highlight 06 File Settings Press F3 or F4 to highlight 02 Change Data Deleting a Transfer Box Password of the transfer box using the numeric keysChange the settings If the message Enter AN ID Number is displayed, enter Appears. Proceed to the next step Press F3 or F4 to highlight 03 Delete FileIs deleted. Proceed to step Using a Transfer Box Create a transfer box for document transfer 32Transferring Documents Memory Features Memory Lock for Received Documents Press F3 or F4 to highlight 07 System Press F3 or F4 to highlight 01 Memory Lock RX Press OK Press F3 or F4 to highlight 02 Report press Enter the memory lock password up to seven digits usingNumeric keys press OK Output no press OK Time Setup menu appears 6Memory Lock for Received Documents 14 To ﬁnish setting the Memory Lock start time, press Back Until the Time Setup menu appearsPress F3 or F4 to highlight 02 END Time press OK Follow the procedure in to set the Memory Lock end Turning Memory Lock ON/OFF Using the Memory Reception KeyTime Press Reset to return to the Fax Basic Features screen Memory Features Open all three one-touch speed dialing panels press Report Checking Documents Stored in MemoryPrinting a List of Documents in Memory Press F3 or F4 to highlight 04 DOC. Memory List press OK List press OK Memory ReferencePress F3 or F4 to highlight 01 DOC. Memory Memory Reference menu appears on the display Printing a Document Received in Memory Resending a Document after an ErrorMemory Reference menu appears Press F2 or F3 to highlight the document you want Press F3 or F4 to highlight 02 MemoryTo resend press OK Press F3 or F4 to highlight 04 Resend To send to another destination press OK Deleting a Received Document from Memory Press F3 or F4 to highlight 05 Delete To delete press OK Using a Memory Box Storing Documents in a Memory Box Press F3 or F4 to highlight 01 Polling press Press F3 or F4 to highlight the sending feature forAdvanced Communication Memory box to be used press OK Printing/Deleting Documents from a Memory Box Press F3 or F4 to highlight the sender’s name To print the document To delete the document If you are asked to enter the memory box password, use Numeric keys to enter the password press OK 22Using a Memory Box Relay Broadcasting What Is Relay Broadcasting? Setting Up Your Machine as a Relay Unit Relay Broadcasting Memory Box Settings Table Subaddress Creating a Relay Group Press F3 or F4 to highlight 02 Relay TX Group Press OK Press F3 or F4 to highlight 01 Setup File press OKPress F3 or F4 to highlight 01 Group Dial Name press OK Highlight 02 Password press OK Enter a name for the relay group up to 24 characters usingIf you want to set a password, press F3 or F4 to Display for entering a password appears If you selected 01 Subaddress If you selected 02 Senders FAX no If you selected 03 Mail Address To Press F3 or F4 to highlight 05 Select Orig Unit press OK Display returns to the Setup File menu Press F3 or F4 to highlight 07 Select Specify the destinations registered under one-touch speed Dialing keys or coded speed dialing codes press OKOr 02 Transmit press OK Press F3 or F4 to highlight 01 do not Transmit When you are ﬁnished setting the TX start times, press If you want to set a preset time for your documents to bePress F3 or F4 to highlight a preset time number Relayed, press F3 or F4 to highlight 09 TX Start Press F3 or F4 to highlight the 10 Relay Bcast Changing Relay Group Settings Group number whose settings you want to change press Password for the relay group using the numeric keysChange the desired relay TX group settings Procedure described in Creating a Relay Group, on p Deleting a Relay Group You want to delete press OK Relay TX group password using the numeric keys pressSelected relay group is deleted Using Relay Broadcasting Create a memory box for relay broadcasting on your machine Sending a Document to a Relay Unit for Relay Broadcasting Sending a Document to a Relay Unit with Speed Dialing Sending with the Advanced Communication Key Press F3 or F4 to highlight 03 Relay press OK Press Advanced Communication Enter the ITU-T subaddress required to start the relayKeys press OK Otherwise, proceed to step Enter the ITU-T password using the numeric keys press OK Conﬁdential Mailboxes What Is a Conﬁdential Mailbox? Setting Up a Conﬁdential Mailbox Conﬁdential Mailbox Setting Table Creating a Conﬁdential Mailbox Press F3 or F4 to highlight 01 Confidntl Mailbox press OK Display for entering the desired mailbox number appears Or F4 to highlight 02 Password press OK Using the numeric keys press OKIf you want to set up a password for your mailbox, press F3 Press F3 or F4 to highlight 01 File Name To set a subaddress, press F3 or F4 to highlight Enter an ITU-T subaddress up to 20 digits using the numericSubaddress press OK Display for entering an ITU-T subaddress appears Documents in your mailbox, press F3 or F4 to Highlight 04 RX Password pressOr F4 to Highlight 05 # of RX Copies press OK Mailbox press OK Press Additional Functions press F3 or F4 to Password for the conﬁdential mailbox using the numeric Change the desired mailbox settingsMailbox whose settings you want to change press OK Procedure described in Creating a Conﬁdential Mailbox, on p Deleting a Conﬁdential Mailbox You can also use the numeric keys to enter the number Conﬁdential mailbox password using the numeric keysMailbox you want to delete press OK Selected mailbox is deleted Using a Conﬁdential Mailbox Create a conﬁdential mailbox on your machine Receiving a Conﬁdential Document Press F3 or F4 to highlight 02 Confidential RX Press OK Sending a Conﬁdential Document Sending a Conﬁdential Document with Speed Dialing Sending a Confidential Document Specify the destination using the numeric keys press OK Press F3 or F4 to highlight 01 Confidential TX Press OK Press F3 or F4 to highlight 05 Password Conﬁdential documents on the other party’s fax machine Enter the ITU-T password using the numeric keys press Using Polling What Is Polling? Before You Use Polling Receiving Polling Receiving Open all three one-touch speed dialing panels press Press F3 or F4 to highlight 02 Polling RX press OK Press F3 or F4 to highlight 01 Polling press OKSpecify the destination press OK After entering the fax number of the party you want to poll Press F3 or F4 to highlight 04 Subaddress If an ITU-T password is required, proceed to stepCommunicationPress Advanced Communication Enter the ITU-T password up to 20 digits using the numeric Display for entering the ITU-T password appears Polling Receiving with a Subaddress/Password 10Polling Receiving Enter the ITU-T password up to 20 digits using the numeric Polling to Receive at a Preset Time Preset Time Polling Box Settings Table Creating a Preset Time Polling Box Press F3 or F4 to highlight 03 FAX Settings press OK Press F3 or F4 to highlight 03 Preset Polling Press OK Enter a name for the polling box up to 24 characters using F3 or F4 to highlight 02 Password press F3 or F4 to highlight 04 Start Time press Highlight 03 Select Locations press OKDialing keys press OK To specify select locations to poll, press F3 or F4 to If you select 01 Everyday If you select 02 Select Days Changing Preset Time Polling Box Settings Using the numeric keys. press OK Password using the numeric keys press OK Press F3 or F4 to highlight 03 Preset PollingPress F2 or F3 + to enter the number of the preset Polling box whose settings you want to change press OK Deleting a Preset Time Polling Box Change the desired preset polling box settings Selected preset polling box is automatically deleted Press F3 or F4 to highlight 03 Delete File press OK Polling Box Settings Table Polling Sending Creating a Polling Box for Sending Documents Press F3 or F4 to highlight 04 Polling BOX Display for entering the polling box number appears Enter a password up to seven digits using the numeric keys Display for entering a password for the polling box appears Display for entering a TX password appears If you want to set a TX password for polling sending, pressEnter a TX password up to 20 digits using the numeric keys F4 to highlight 03 Subaddress press OK If you want the document erased from memory after Machine has been polled and sent the document, press F3 Press F3 or F4 to highlight 04 Polling BOX press OK Press F3 or F4 to highlight 02 Change Data press OK Change the desired polling box settings Data menu appears Press F2 or F3 + to enter the number of the poling box Automatically deleted Press Reset to return to the Fax Basic Features screen Using a Polling Box for Sending Documents Store the document to be polled into the polling box Special Fax Features 10-1 Information service Using Tone Dialing on a Pulse LineUse the numeric keys to enter the numbers requested by List of Available Functions Program One-Touch Keys10-3 Setting Up a Program One-Touch Key Memory Reference Press F3 or F4 to highlight 02 USE press OK Press F3 or F4 to highlight 07 Prog -TOUCH KEY press OK10-5 Press F3 or F4 to highlight the desired function press OK Setting the TX/RX Start Speed 10-7 TX Start Speed or RX Start Speed menu appears Adjusting the Scanning Density 10-9 If you select 01 Light Press F3 or F4 to highlight 06 Density Control press OKIf you select 02 Standard If you select 03 Dark 10-11 Setting the RX Password RX Password menu appears Press F3 or F4 to highlight 02 RX PasswordEnter the RX password up to 20 digits using the numeric 10-13 Conﬁrming the Other Party’s Fax Number Press F3 or F4 to highlight 03 Phone NO. Check press OK 10-15 Changing the Fax Default Settings Press F3 or F4 to highlight 04 FAX Default press OK 10-17 Scan Density menu appears 10-19 TX Mode menu appears 10-21 10-22Changing the Fax Default Settings Dual Line Functions Optional 11-1 Connecting the Telephone Lines to the Machine Registering Your Telephone Number Setting Up Line 2 for Fax Transmissions11-3 Press F3 or F4 to highlight 02 Line 2 press Selecting the Dialing Mode 11-5 Press F3 or F4 to highlight 02 Line 2 press OK Changing the Start Speed 11-7 Or 04 RX Start Speed press OK Speed press OK 11-9 Press F3 or F4 to highlight 01 User Settings Line Selection When Sending a FaxSelection press OK If you select 01 Auto Press F3 or F4 to highlight 01 Auto or 02 MAN. press OKIf you select 02 MAN 11-12Line Selection When Sending a Fax Press Line/Mail to display Line Set the sending modeSending a Fax on Line 11-13 Wish to cancel press F4 Cancel Cancel an Outgoing FaxPress F2 or F3 to highlight he transmission you Receiving a Fax on Line Cancel an Incoming Fax11-15 11-16Receiving a Fax on Line Printing Reports and Lists 12-1 Setting Reports to Print Automatically TX Reports Press F3 or F4 to highlight 01 TX Report press OK Press F3 or F4 to highlight 02 Report Settings press OKIf you have highlighted 02 Print Error only or Output YES in , press F3 or F4 to highlight RX Reports Press F3 or F4 to highlight 02 Report Press F3 or F4 to highlight 02 RX Report Conﬁdential RX Reports12-5 Press F3 or F4 to highlight 03 CONFID. RX Report press OK Activity Reports 12-7 To select 01 Auto Print Press F3 or F4 to highlight the item you want to setTo select 02 Daily Report Time Press OK To select 03 TX/RX Separate12-9 Printing the Activity Report Press F3 or F4 to highlight 05 CONF. Mailbox List press OK Printing the Conﬁdential Reception List12-11 Printing the List of Fax Settings Group Dial List To print the user data list Press F3 or F4 to highlight 08 Print Lists press OKPress F3 or F4 to highlight the list you want to print 12-13 To print the group dialing list To print the department information list To print the access code listTo cancel printing of lists 12-15 Press F3 YES Troubleshooting13 13-1 When Problems Occur Sending Documents 13-3 Resend the document Receiving Documents 13-5 13-6When Problems Occur Other Problems 13-7 Error Codes 13-9 #0025 Cause 13-11 #0102 Cause Questions and Answers 13-13 13-14Questions and Answers Summary of Important Settings 14-1 Fax Settings Table Settings Applicable 14-3 ADD. Registration Appendix15 15-1 Report Samples One-Touch Speed Dialing List 15-3 Coded Speed Dialing List Group Dialing List Access Code List15-5 User’s Data List Activity Report 15-7 Error Transmission TX Report Transmission TX/ Reception RX Report Multi-Transaction TX/RX Report Conﬁdential Reception RX Report15-9 Conﬁdential Mailbox List Relay Broadcast ReportDocument Memory List Memory Clear Report 15-11 Speciﬁcations Glossary Density control Delayed transmissionConﬁdential mailbox Dialing methods Document Dual accessFax Basic Features screen Document density Long distance dialing Use Memory lampJack Manual redialing Pause Memory boxMemory lock Pause time Polling transmission PIN codePolling box Pulse Scanning area RX passwordRotary pulse Sending speed Super Fine Tone/pulse settingTransfer password Super G3 FAX Expansion Kit-B1 TTI Selector Ultra Fine Symbols Index TEXT/PHOTO FINE, 3-12 STANDARD, 3-12 Super FINE, 3-12 Ultra Fine Appendix Appendix Canon Deutschland GmbH Canon Italia S.p.A