10-22Changing the Fax Default Settings | Canon 2010F manual

Special Fax Features

10

10-22Changing the Fax Default Settings

Image 305

Canon 2010F manual 10-22Changing the Fax Default Settings

Contents

Facsimile Guide ImageRUNNER 2010F Facsimile Guide Manuals for the Machine How This Manual Is Organized Appendix Contents Basic Sending Additional Sending Features Receiving Documents Memory Features Conﬁdential Mailboxes Using PollingRelay Broadcasting Printing Reports and Lists Special Fax FeaturesDual Line Functions Optional Appendix TroubleshootingSummary of Important Settings Keys Used in This Manual How to Use This ManualSymbols Used in This Manual Xii Illustrations Used in This Manual FCC Federal Communications Commission Legal NoticesUsers in the U.S.A Location Xiv Power Requirements Case of Equipment Malfunction Xvi Users in Canada Xvii Installation téléphonique EmplacementUtilisation au Canada Condition dalimentation Xix Remarques Disclaimers TrademarksCopyright Before You Use the Fax Functions Overview of the imageRUNNER 2010F Main Features Additional Functions with Optional Equipment Installed Monitoring Transactions and Checking Settings Control Panel Parts and Functions Main Power indicator Direct TX indicatorAlarm lamp Special Features key Speaker volume switch Delayed Transmission keyStack Bypass Settings key Advanced Communication key Connecting the Telephone Line Things You Must Do Before Using This Machine Press F3 or F4 to highlight 03 FAX Settings Setting the Telephone Line TypeAdditional Functions 1 Press Additional Functions Press OK Press F3 or F4 to highlight 02 TEL Line Type Press OK Press F3 or F4 to highlight 01 TEL Line Settings press OKPress Reset to return to the Fax Basic Features screen Setting press OK Setting the Current Date and TimePress F3 or F4 to highlight 05 Timer Settings Keys Time enter the current date and time using the numericEnter two digits for the year Examples If the TX Terminal ID is set to ‘INSIDE IMAGE’ Registering the Required Sender Information Date and Time Registering This Machine’s Fax NumberFax Number Unit’s Name or Sender’s Name Use the numeric keys to enter your fax number press OK Settings press OKPress F3 or F4 to highlight 01 User TEL no Press F3 or F4 to highlight 02 Unit Name Registering the Unit’s Name Registering the Sender Information TX Terminal ID Enter the unit’s name using the numeric keys press OK Press F3 or F4 to highlight the transmission type If you selected 02 TEL Number Mark Press F3 or F4 to highlight 01 on press OKIf you selected 01 TTI Position Registering Sender Names Press F3 or F4 to highlight 01 User Settings press OK Press F3 or F4 to highlight 01 Sender FAX Number press OK Press F3 or F4 to highlight 02 Personal Settings press OK If you selected 02 Other FAX Numbers Press F3 or F4 to highlight 02 Mail Account Press OKIf you selected 01 User TEL Number Registering the Sender’s Fax Number Press Reset to return to the Fax Basic Features screen Press F3 or F4 to highlight 05 Sender FAX Number press OK Speed Dialing Overview of Speed Dialing Methods One-Touch Speed Dialing Setting Up Speed DialingPress Additional Functions Press F3 or F4 to highlight 04 ADD Press F3 or F4 to highlight 01 TEL Number Entry press OK Press F3 or F4 to highlight 01 TEL# Registration press OK Press F3 or F4 to highlight 02 Name press Including spaces press OKEnter the name of the destination up to 16 characters Display for entering the destination name appears Description Press F3 or F4 to set the desired optional setting TX Time Setting If you want to set an access code If you want to select the transmission type Speed Dialing If you want to select a transmission speed If you want to select an international calling settingIf you want to turn the Error Correction mode on or OFF Speed Dialing Coded Speed Dialing When you are ﬁnished registering numbers for one-touchRegistration press OK If you want to select a sender name Press F3 or F4 to highlight 02 Coded SPD Dial Press OK Display for entering the fax number appears Entry press OK Press F3 or F4 to highlight 01 OFF or 02 on Press F3 or F4 to set the desired optional setting press OK GHI JKL MNO PRS TUV WXY Oper Symbols ABC 18Setting Up Speed Dialing If you want to select an international calling setting 20Setting Up Speed Dialing Group Dialing When you are ﬁnished registering numbers for coded speed To create a group under a one-touch speed dialing key Press F3 or F4 to highlight 03 Group DialCreate a group dial To create a group under a coded speed dialing code Press F3 or F4 to highlight 01 Destination TEL/ ID press OK Want to include in the group press OK Repeat until you ﬁnish entering all the numbers youF4OK Group press OK Or F4 to highlight 02 on press OK Press F3 or F4 to highlight 03 Optional Setting press OKOK. The display returns to the Group Dial menu to continue Registering the group Dialing Access Code Dialing Press F3 or F4 to highlight 01 Access Code KEY press OK Press F3 or F4 to highlight 05 Access Code press OK Press F3 or F4 to highlight 02 no of Characters press OK Place your documents on the machine Using Speed DialingPress FAX Touch speed dialing panel to see more keys Number of the key you want, open the ﬁrst or second onePress Start to scan your documents immediately Desired one-touch speed dialing key. If you do not see Correct code Press Coded Dial Numbers you want to dial is registered Press the one-touch speed dialing key, or Coded Dial Directory Dialing Press Directory If you have set # as the access code key, press Press the access code key you have set using the numeric Press Start 38Using Speed Dialing Basic Sending If the message Insert a Control Card appears Flow of Fax Sending Operations Place your original If the message Enter Department ID and Password appears Specify the destination Select the desired fax sending modes If you have set Department ID Management, press ID Feeder Placing OriginalsPlaten Glass Vertical Placement Horizontal Placement Vertical Placement Horizontal Placement FeederOrientation Platen Glass Place your original face down Platen GlassLift up the feeder Gently lower the feeder Feeder ADF-J1 Original Output Tray Adjust the slide guides to ﬁt the size of your originals Resolution Adjusting the Resolution, Density, and Image Quality Image Quality Place you documents on the machineDensity Press Press F1 RESOLUTION, F2 DENSITY, or Open all three one-touch speed dialing panels press TTI Sending a Document with a Sender NameSelector Press F3 or F4 to highlight the desired sender’s Specify the destination press Start Setting the Stamp Feature Document Stamp Feature Press F3 or F4 to highlight 06 Stamp Action press OK Press F3 or F4 to highlight 03 TX Settings press OK Place your documents in the feeder Turning ON/OFF the Stamp FeatureOpen all three one-touch speed dialing panels press Stamp Stamp 20Document Stamp Feature Place your document face down on the platen glass Sending MethodsBook Sending After scanning all the pages you want to send, press OK Press F4 Book Sending to select the document size press OK Memory Sending 24Sending Methods Press Direct TX Direct Sending 26Sending Methods Number you enter appears on the display Using Regular DialingDial the other party’s fax number using the numeric keys Machine starts scanning and sending the document Automatic Redialing Redialing When the Line Is Busy Adjust the auto redial settings to suit your needs Press F3 or F4 to highlight 03 TX SettingsPress F3 or F4 to highlight 03 Auto Redial OK. Proceed to step If you want to set the redial interval If you want to resend a document after an error occurs Following screen is displayed Press Monitor F1 TX/RX Result Manual Redialing If you are sending a document using Direct Sending Press Pause/Redial Canceling Transmission Canceling Send JobsDuring transmission, press Stop Press F3 YES Want to cancel F4 Delete Docmt Canceling Automatic Redialing or Memory SendingPress Monitor Press F1 TX/RX Result Press F3 or F4 to highlight 01 DOC. Memory List press OK To check the detailed information You can cancel the sending job by pressingChecking Transaction Results Press F1 RX/TX Status 40Checking Transaction Results Additional Sending Features Setting Up the ECM for Sending Transmission Settings Press F3 or F4 to highlight 01 ECM TX press OK FeaturesPress F3 or F4 to highlight 01 on or 02 OFF Additional Pause Time Press F3 or F4 to highlight 02 Pause Time press OK Automatic Document Deletion after a Failed Transmission Time Out Mode Press F3 or F4 to highlight 01 on or 02 OFF press OK Press F3 or F4 to highlight 05 Time OUT press OK TX Rotation 10Transmission Settings Sequential Broadcasting to More Than One Location To enter fax numbers using regular dialing To enter fax numbers using one-touch speed dialingTo enter fax numbers using coded speed dialing Report function Printing the Multi TX Report Sending Documents at a Preset Time Scanning starts Enter the time using the numeric keys press OKSpecify the destinations During a sending operation, press Delayed Transmission Setting a Delayed Transmission During a Sending OperationEnter the time in 24-hour notation e.g., 1p.m. as Enter all the numbers, including zeros Checking and Canceling a Delayed Transmission Setting Sending a Document with a Subaddress/Password Additional Press F3 or F4 to highlight 04 Subaddress Press OK Display for entering the subaddress appears Press F3 or F4 to highlight 05 Password Press OK Press Start Enter the ITU-T password using the numeric keys press Setting a PIN Code Setting Up and Using PIN Codes Press F3 or F4 to highlight 02 on press OK Press F3 or F4 to highlight 08 PIN Code press OKIf your PBX always requires PIN code entry, press F3 or F4 to highlight 02 on Enter the telephone number using the numeric keys Press Stop to return to the Fax Basic Features screenDialing with a PIN Code after a Number Originals, on p PIN code is not displayed as it is entered Enter the PIN code up to 20 digits using the numeric keysDialing with a PIN Code before the Number Enter the telephone number using the numeric keys press Code enter the telephone number using the numeric keys Setting PIN Code Access for Speed Dialing Press a speed dialing key Using Speed Dialing with PIN Code Access Speed dialing keys Forced PIN Code AccessDial the telephone number using the numeric keys or Transmission starts Receiving Documents Available Paper Sizes for Received Documents Receiving DocumentsAvailable Paper Sizes Received document is printed Receiving Documents into Memory Receiving Documents Setting the ECM for Receiving Receive Settings Press F3 or F4 to highlight 01 ECM RX press OK Press F3 or F4 to highlight 04 RX Settings press OK RX Page Footer Press F3 or F4 to highlight 04 RX Settings On 1 Mode Press F3 or F4 to highlight 03 2 on 1 press RX Settings menu appearsPress F3 or F4 to highlight 01 OFF or 02 on Documents Press F3 or F4 to highlight 05 Printer Printing Received DocumentsNumber of Copies Press F3 or F4 to highlight 01 # of RX Copies Printing MethodsTo 99 press OK Press F2 or F3 + to enter the number of copies from 12Printing Received Documents Press F3 or F4 to highlight a drawer press OK Press F3 or F4 to highlight 05 Printer Settings press OKPress F3 or F4 to highlight 02 Select Drawer Press OK Printing in Reduced Form If you selected 01 on Press F3 or F4 to highlight 03 RX Reduction press OKIf you selected 02 OFF If you selected 02 Fixed Reduction If you selected 01 Auto Selection LOW press OK When the Machine Runs Out of Toner Press Reset to return to Fax Basic Features screen Transferring Documents Transfer Box Settings TableDescription Setting Creating a Transfer Box Press F3 or F4 to highlight 01 Setup File Press F3 or F4 to highlight 06 File Settings press OKPress F3 or F4 to highlight 05 Transfer press OK Press F3 or F4 to highlight 01 File Name press OK Specify the destinations using speed dialing Enter a name for the transfer box using the numeric keys upTo 24 characters press OK Press F3 or F4 to highlight 02 Select Enter a password up to seven digits using the numeric keys Press F3 or F4 to highlight 03 PasswordDisplay for entering the password appears Unit press OK Press F3 or F4 to highlight 01 OFF or 02 on press OK Press F3 or F4 to highlight 05 Time Setup press OKPress F3 or F4 to highlight 01 Start Time press OK If you selected 01 OFF If you selected 02 Select Days If you selected 01 Everyday 26Transferring Documents Print RX DOC. menu appears Press F3 or F4 to highlight 06 File Settings Changing Transfer Box SettingsPress F3 or F4 to highlight 05 Transfer Press F3 or F4 to highlight 02 Change Data Change the settings Password of the transfer box using the numeric keysDeleting a Transfer Box If the message Enter AN ID Number is displayed, enter Is deleted. Proceed to step Press F3 or F4 to highlight 03 Delete FileAppears. Proceed to the next step Create a transfer box for document transfer Using a Transfer Box 32Transferring Documents Memory Features Press F3 or F4 to highlight 07 System Memory Lock for Received Documents Press F3 or F4 to highlight 01 Memory Lock RX Press OK Numeric keys press OK Enter the memory lock password up to seven digits usingPress F3 or F4 to highlight 02 Report press Output no press OK Time Setup menu appears 6Memory Lock for Received Documents Press F3 or F4 to highlight 02 END Time press OK Until the Time Setup menu appears14 To ﬁnish setting the Memory Lock start time, press Back Time Press Reset to return to the Fax Basic Features screen Turning Memory Lock ON/OFF Using the Memory Reception KeyFollow the procedure in to set the Memory Lock end Memory Features Printing a List of Documents in Memory Checking Documents Stored in MemoryOpen all three one-touch speed dialing panels press Report Press F3 or F4 to highlight 04 DOC. Memory List press OK Press F3 or F4 to highlight 01 DOC. Memory Memory ReferenceList press OK Memory Reference menu appears on the display Memory Reference menu appears Resending a Document after an ErrorPrinting a Document Received in Memory To resend press OK Press F3 or F4 to highlight 02 MemoryPress F2 or F3 to highlight the document you want To send to another destination press OK Press F3 or F4 to highlight 04 Resend Press F3 or F4 to highlight 05 Delete Deleting a Received Document from Memory To delete press OK Storing Documents in a Memory Box Using a Memory Box Advanced Communication Press F3 or F4 to highlight the sending feature forPress F3 or F4 to highlight 01 Polling press Memory box to be used press OK Press F3 or F4 to highlight the sender’s name Printing/Deleting Documents from a Memory Box To delete the document To print the document Numeric keys to enter the password press OK If you are asked to enter the memory box password, use 22Using a Memory Box Relay Broadcasting What Is Relay Broadcasting? Relay Broadcasting Memory Box Settings Table Setting Up Your Machine as a Relay Unit Subaddress Creating a Relay Group Press F3 or F4 to highlight 01 Group Dial Name press OK Press F3 or F4 to highlight 01 Setup File press OKPress F3 or F4 to highlight 02 Relay TX Group Press OK If you want to set a password, press F3 or F4 to Enter a name for the relay group up to 24 characters usingHighlight 02 Password press OK Display for entering a password appears If you selected 02 Senders FAX no If you selected 01 Subaddress If you selected 03 Mail Address To Press F3 or F4 to highlight 05 Select Orig Unit press OK Press F3 or F4 to highlight 07 Select Display returns to the Setup File menu Or 02 Transmit press OK Dialing keys or coded speed dialing codes press OKSpecify the destinations registered under one-touch speed Press F3 or F4 to highlight 01 do not Transmit Press F3 or F4 to highlight a preset time number If you want to set a preset time for your documents to beWhen you are ﬁnished setting the TX start times, press Relayed, press F3 or F4 to highlight 09 TX Start Press F3 or F4 to highlight the 10 Relay Bcast Changing Relay Group Settings Change the desired relay TX group settings Password for the relay group using the numeric keysGroup number whose settings you want to change press Procedure described in Creating a Relay Group, on p Deleting a Relay Group Selected relay group is deleted Relay TX group password using the numeric keys pressYou want to delete press OK Create a memory box for relay broadcasting on your machine Using Relay Broadcasting Sending a Document to a Relay Unit for Relay Broadcasting Sending with the Advanced Communication Key Sending a Document to a Relay Unit with Speed Dialing Press F3 or F4 to highlight 03 Relay press OK Keys press OK Enter the ITU-T subaddress required to start the relayPress Advanced Communication Otherwise, proceed to step Enter the ITU-T password using the numeric keys press OK Conﬁdential Mailboxes What Is a Conﬁdential Mailbox? Conﬁdential Mailbox Setting Table Setting Up a Conﬁdential Mailbox Creating a Conﬁdential Mailbox Display for entering the desired mailbox number appears Press F3 or F4 to highlight 01 Confidntl Mailbox press OK If you want to set up a password for your mailbox, press F3 Using the numeric keys press OKOr F4 to highlight 02 Password press OK Press F3 or F4 to highlight 01 File Name Subaddress press OK Enter an ITU-T subaddress up to 20 digits using the numericTo set a subaddress, press F3 or F4 to highlight Display for entering an ITU-T subaddress appears Or F4 to Highlight 04 RX Password pressDocuments in your mailbox, press F3 or F4 to Highlight 05 # of RX Copies press OK Press Additional Functions press F3 or F4 to Mailbox press OK Mailbox whose settings you want to change press OK Change the desired mailbox settingsPassword for the conﬁdential mailbox using the numeric Procedure described in Creating a Conﬁdential Mailbox, on p Deleting a Conﬁdential Mailbox Mailbox you want to delete press OK Conﬁdential mailbox password using the numeric keysYou can also use the numeric keys to enter the number Selected mailbox is deleted Create a conﬁdential mailbox on your machine Using a Conﬁdential Mailbox Receiving a Conﬁdential Document Press F3 or F4 to highlight 02 Confidential RX Press OK Sending a Conﬁdential Document with Speed Dialing Sending a Conﬁdential Document Sending a Confidential Document Press F3 or F4 to highlight 01 Confidential TX Press OK Specify the destination using the numeric keys press OK Conﬁdential documents on the other party’s fax machine Press F3 or F4 to highlight 05 Password Enter the ITU-T password using the numeric keys press Using Polling What Is Polling? Before You Use Polling Receiving Open all three one-touch speed dialing panels press Polling Receiving Specify the destination press OK Press F3 or F4 to highlight 01 Polling press OKPress F3 or F4 to highlight 02 Polling RX press OK After entering the fax number of the party you want to poll CommunicationPress Advanced Communication If an ITU-T password is required, proceed to stepPress F3 or F4 to highlight 04 Subaddress Display for entering the ITU-T password appears Enter the ITU-T password up to 20 digits using the numeric Polling Receiving with a Subaddress/Password 10Polling Receiving Enter the ITU-T password up to 20 digits using the numeric Preset Time Polling Box Settings Table Polling to Receive at a Preset Time Press F3 or F4 to highlight 03 FAX Settings press OK Creating a Preset Time Polling Box Press F3 or F4 to highlight 03 Preset Polling Press OK F3 or F4 to highlight 02 Password press Enter a name for the polling box up to 24 characters using Dialing keys press OK Highlight 03 Select Locations press OKF3 or F4 to highlight 04 Start Time press To specify select locations to poll, press F3 or F4 to If you select 02 Select Days If you select 01 Everyday Using the numeric keys. press OK Changing Preset Time Polling Box Settings Press F2 or F3 + to enter the number of the preset Press F3 or F4 to highlight 03 Preset PollingPassword using the numeric keys press OK Polling box whose settings you want to change press OK Change the desired preset polling box settings Deleting a Preset Time Polling Box Press F3 or F4 to highlight 03 Delete File press OK Selected preset polling box is automatically deleted Polling Sending Polling Box Settings Table Press F3 or F4 to highlight 04 Polling BOX Creating a Polling Box for Sending Documents Display for entering the polling box number appears Display for entering a password for the polling box appears Enter a password up to seven digits using the numeric keys Enter a TX password up to 20 digits using the numeric keys If you want to set a TX password for polling sending, pressDisplay for entering a TX password appears F4 to highlight 03 Subaddress press OK Machine has been polled and sent the document, press F3 If you want the document erased from memory after Press F3 or F4 to highlight 02 Change Data press OK Press F3 or F4 to highlight 04 Polling BOX press OK Data menu appears Change the desired polling box settings Automatically deleted Press F2 or F3 + to enter the number of the poling box Press Reset to return to the Fax Basic Features screen Store the document to be polled into the polling box Using a Polling Box for Sending Documents 10-1 Special Fax Features Use the numeric keys to enter the numbers requested by Using Tone Dialing on a Pulse LineInformation service 10-3 Program One-Touch KeysList of Available Functions Memory Reference Setting Up a Program One-Touch Key 10-5 Press F3 or F4 to highlight 07 Prog -TOUCH KEY press OKPress F3 or F4 to highlight 02 USE press OK Press F3 or F4 to highlight the desired function press OK 10-7 Setting the TX/RX Start Speed TX Start Speed or RX Start Speed menu appears 10-9 Adjusting the Scanning Density If you select 02 Standard Press F3 or F4 to highlight 06 Density Control press OKIf you select 01 Light 10-11 If you select 03 Dark Setting the RX Password Enter the RX password up to 20 digits using the numeric Press F3 or F4 to highlight 02 RX PasswordRX Password menu appears 10-13 Conﬁrming the Other Party’s Fax Number 10-15 Press F3 or F4 to highlight 03 Phone NO. Check press OK Changing the Fax Default Settings 10-17 Press F3 or F4 to highlight 04 FAX Default press OK Scan Density menu appears 10-19 TX Mode menu appears 10-21 10-22Changing the Fax Default Settings 11-1 Dual Line Functions Optional Connecting the Telephone Lines to the Machine 11-3 Setting Up Line 2 for Fax TransmissionsRegistering Your Telephone Number Press F3 or F4 to highlight 02 Line 2 press 11-5 Selecting the Dialing Mode Press F3 or F4 to highlight 02 Line 2 press OK 11-7 Changing the Start Speed Speed press OK Or 04 RX Start Speed press OK 11-9 Selection press OK Line Selection When Sending a FaxPress F3 or F4 to highlight 01 User Settings If you select 02 MAN Press F3 or F4 to highlight 01 Auto or 02 MAN. press OKIf you select 01 Auto 11-12Line Selection When Sending a Fax Sending a Fax on Line Set the sending modePress Line/Mail to display Line 11-13 Press F2 or F3 to highlight he transmission you Cancel an Outgoing FaxWish to cancel press F4 Cancel 11-15 Cancel an Incoming FaxReceiving a Fax on Line 11-16Receiving a Fax on Line 12-1 Printing Reports and Lists TX Reports Setting Reports to Print Automatically If you have highlighted 02 Print Error only or Press F3 or F4 to highlight 02 Report Settings press OKPress F3 or F4 to highlight 01 TX Report press OK Output YES in , press F3 or F4 to highlight Press F3 or F4 to highlight 02 Report RX Reports 12-5 Conﬁdential RX ReportsPress F3 or F4 to highlight 02 RX Report Press F3 or F4 to highlight 03 CONFID. RX Report press OK 12-7 Activity Reports To select 02 Daily Report Time Press F3 or F4 to highlight the item you want to setTo select 01 Auto Print 12-9 To select 03 TX/RX SeparatePress OK Printing the Activity Report 12-11 Printing the Conﬁdential Reception ListPress F3 or F4 to highlight 05 CONF. Mailbox List press OK Group Dial List Printing the List of Fax Settings Press F3 or F4 to highlight the list you want to print Press F3 or F4 to highlight 08 Print Lists press OKTo print the user data list 12-13 To print the group dialing list To cancel printing of lists To print the access code listTo print the department information list 12-15 Press F3 YES 13-1 Troubleshooting13 Sending Documents When Problems Occur 13-3 Resend the document 13-5 Receiving Documents 13-6When Problems Occur 13-7 Other Problems Error Codes 13-9 #0025 Cause 13-11 #0102 Cause 13-13 Questions and Answers 13-14Questions and Answers 14-1 Summary of Important Settings Settings Applicable Fax Settings Table 14-3 ADD. Registration 15-1 Appendix15 One-Touch Speed Dialing List Report Samples 15-3 Coded Speed Dialing List 15-5 Access Code ListGroup Dialing List User’s Data List 15-7 Activity Report Transmission TX/ Reception RX Report Error Transmission TX Report 15-9 Conﬁdential Reception RX ReportMulti-Transaction TX/RX Report Document Memory List Relay Broadcast ReportConﬁdential Mailbox List 15-11 Memory Clear Report Speciﬁcations Glossary Conﬁdential mailbox Delayed transmissionDensity control Dialing methods Fax Basic Features screen Dual accessDocument Document density Jack Use Memory lampLong distance dialing Manual redialing Memory lock Memory boxPause Pause time Polling box PIN codePolling transmission Pulse Rotary pulse RX passwordScanning area Sending speed Transfer password Tone/pulse settingSuper Fine Super G3 FAX Expansion Kit-B1 Ultra Fine TTI Selector Index Symbols TEXT/PHOTO FINE, 3-12 STANDARD, 3-12 Super FINE, 3-12 Ultra Fine Appendix Appendix Canon Italia S.p.A Canon Deutschland GmbH