Page
Page
HP LaserJet M9040/M9050 MFP
Page
Table of contents
Software for Windows
Use the product with Macintosh
Print tasks
Connectivity
Paper and print media
Copy
Scan and send to e-mail
10 Fax
Manage and maintain
Problem solve
Appendix a Supplies and accessories
Appendix D Regulatory information
Appendix B Service and support
Appendix C Specifications
263
Xii
Product Basics
Product introduction
Functions
Product features
Resolution
Speed and throughput
Copying and sending
User interface
Language and fonts
Print cartridge
Output
Environmental features
Security features
Product walkaround
2Product walkaround
Sheet stapler/stacker
Output devices
Sheet stacker
Multifunction finisher
Booklets
Bin mailbox
Control panel
Data light
Use the control panel
Control-panel layout
Ready light
Home screen
Control-panel help system on
Buttons on the touchscreen
Control-panel help system
Use the Administration menu
Navigate the Administration menu
1Information menu
Administration Information
Information menu
Menu item Sub-menu item Values Description
Administration Default Job Options
Default Job Options menu
Default Options for Originals
2Default Options for Originals menu
3Default Copy Options menu
Default Copy Options
Administration Default Job Options Default Copy Options
4Fax Send menu
Default Fax Options
Administration Default Job Options Default Fax Options
5Fax Receive menu
Document File Type Choose the file format for the e-mail
Default E-mail Options
Administration Default Job Options Default E-mail Options
Tiff Post Scanned files
Default Send to Folder Options
Tiff Version Tiff 6.0 default
6Default Print Options menu
Default Print Options
Administration Default Job Options Default Print Options
7Time/Scheduling menu
Administration Time/Scheduling
Time/Scheduling menu
Friday Saturday Sunday Sleep Time Monday
Tuesday Custom Wednesday Thursday Friday Saturday Sunday
8Management menu
Administration Management
Management menu
Administration Initial Setup Networking and I/O
Initial Setup menu
Administration Initial Setup
Networking and I/O
IPV6 Settings Enable
Manual Settings
Default IP
Dhcp Release
DHCPV6 Policy
Manual Settings Use the Manual Settings menu to
Address
Proxy Server
Reset Security
Talk Enable
Https Required Default For secure, encrypted
Diagnostics Embedded Test
Select All Tests
Http Test
Snmp Test
Data Path Test
Dest IP
Ping Test
Dest Type
Packet Size
Packets Received
Ping Results
Packets Sent
Percent Lost
Following protocols IPX/SPX, Novell NetWare
AppleTalk, DLC/LLC
11Fax Setup menu
Fax Setup
Administration Initial Setup Fax Setup
Error Correction Enabled default
Fax Send Settings Fax Dial Volume
Low default High
Mode Disabled
Billing Codes Off default
Detect Dial Tone Enabled
Dialing Prefix Off default
Fax Receive Settings Rings To Answer
Administration Initial Setup E-mail Setup
Mail Setup
Send Setup menu
Administration Initial Setup Send Setup
14Device Behavior menu
Administration Device Behavior
Device Behavior menu
Copy Interrupt Enabled
Scan Ahead Enabled default
Auto Print Interrupt Enabled
Letterhead Mode
Override Disabled default
Manual Feed Enabled
Edge-To-Edge Enabled
Courier Font Regular default
Form Length
Orientation Portrait default
Symbol Set PC-8 default
Font Source
15Print Quality menu
Administration Print Quality
Print Quality menu
Tray
Calibration/Cleaning Create Cleaning
Process Cleaning Process button
16Troubleshooting menu
Troubleshooting menu
Administration Troubleshooting
Order to test specific paper paths
Source All trays
Administration Resets
Resets menu
Service menu
Administration Service
Software for Windows
Supported operating systems for Windows
Supported printer drivers for Windows
Upd
UPD installation modes
HP Universal Print Driver UPD
Select the correct printer driver for Windows
HP PCL 6 driver description
Priority for print settings
Print jobs Settings
Change printer-driver settings for Windows
Change the default settings for all
Click the Device Settings tab
Install Windows software for networks
Install the Windows software
Install Windows software for direct connections
Remove software for Windows
Embedded Web server
HP Web Jetadmin
Supported utilities
HP Easy Printer Care
Supported operating systems
Supported browsers
Software
HP Jetdirect printer installer for Unix
Software for other operating systems
Linux
Use the product with Macintosh
Software for Macintosh
Software installation types for Macintosh
Install Macintosh software for direct connections USB
Supported operating systems for Macintosh
Rendezvous
Install Macintosh software for networks
Mac OS X V10.3 and later
HP Printer Utility
Default Browser
Software for Macintosh computers
IP Printing
From the Printer menu, click Printer Utility
HP Printer Utility features
Open the HP Printer Utility in Mac OS X V10.3
Priority for print settings for Macintosh
Change printer-driver settings for Macintosh
Embedded Web server
Remove software from Macintosh operating systems
Supported utilities for Macintosh
Resize documents or print on a custom paper size
Use features in the Macintosh printer driver
Create and use printing presets in Macintosh
Print a cover
Use watermarks
Print multiple pages on one sheet of paper in Macintosh
Use automatic duplex printing
Print on both sides of the page duplex printing
Set the stapling options
Print on both sides manually
Select Services on the Web
Use the Services menu
Select Device Maintenance
Store jobs
Enww
Connectivity
USB connection
1USB connection Connectivity
Auxiliary connection
Auxiliary connection port Jetlink
Change the IP address
Network configuration
Configure TCP/IPv4 parameters
Set the default gateway
Set the subnet mask
Disable IPX/SPX
Configure TCP/IPv6 parameters
Disable network protocols optional
HP Jetdirect EIO print servers
Disable AppleTalk
Disable DLC/LLC
Enww
Paper and print media
Understand paper and print media use
1Supported paper and print media sizes
Size Dimensions Tray 1, mailbox Trays 2, 3 Stapler Stacker
Supported paper and print media sizes
2Supported envelopes and postcards
Enww
Custom paper sizes
Special paper or print media guidelines
Media type
Load paper and print media
Load tray
Load trays 2, 3,
Load detectable standard-size paper in trays 2, 3,
Enww
9Load trays 2, 3, and 4 6
Load undetectable standard-size paper in trays 2, 3,
Load custom media in trays 2, 3,
Enww
21Load custom media in trays 2, 3, and 4 6
Select the media by source, type, or size
Configure trays
Configure a tray when loading media
Source
Type and Size
Bin mailbox output bins
Select the output bin
Stacker or stapler/stacker output bins
Multifunction finisher output bins
Copying
Select an output location
Printing
Enww
Print tasks
2Tray 2 and 3 media information
Media type and tray loading
1Tray 1 media information
3Tray 4 media information
Heavy 64 g/m2
Heavy glossy Facing up Glossy 64 g/m2
Use printing shortcuts
Use features in the Windows printer driver
Open the printer driver
Set paper and quality options
Set product output options
Set document effects
Set document finishing options
Borders , Page order , and Orientation
Obtain support and product-status information
Down list so you can change the setting
Set job storage options
Set advanced printing options
Change the number of copies that are printed
Printer Features section. b In the Print All Text as Black
Drop-down list, select Enabled
Option to collate the pages
Set the stapler at the control panel for all copy jobs
Staple documents
Set the stapler at the control panel for printed jobs
Set the stapler at the control panel for a single copy job
Load staples
Load staples in the stapler/stacker
Load staples in the multifunction finisher
Load staples in the multifunction finisher 4
Enww
Stop the current print job from the software program
Cancel a print job
Stop the current print job from the control panel
Print on envelopes
Load envelopes in tray
16Load envelopes in tray 1 3
Change the fuser levers
19Change the fuser levers 3 Close the left door
Print on envelopes from a program
For Windows
Job storage features for print
Gain access to the job storage features for print
For Macintosh
Create a proof and hold job
Use the proof and hold feature
Use the personal job feature
Print the remaining copies of a proof and hold job
Print a personal job
Use the QuickCopy feature
Create a personal job
Delete a personal job
Print additional copies of a QuickCopy job
Use the stored job feature
Create a QuickCopy job
Delete a QuickCopy job
Delete a stored print job
Create a stored print job
Print a stored print job
Enww
Copy
Use the Copy screen
Copy screen
Set the default copy options
Copy from the document feeder
Basic copy instructions
Copy from the scanner glass
Adjust the copy settings
Option name Description
Copy two-sided documents automatically
Copy two-sided documents
Copying two-sided documents manually
Make two-sided copies from one-sided documents
Touch 2-sided original, 1-sided output
Touch 2-sided original, 2-sided output
Make one-sided copies from two-sided documents
Copy mixed-size originals
Change the copy-collation setting
Copy a book
Copy photos and books
Copy a photo
Combine copy jobs by using Job Build
Touch Job Build On
Cancel a copy job
Print a stored copy job
Job storage features for copy
Create a stored copy job
Delete a stored copy job
Enww
Scan and send to e-mail
Configure the Smtp gateway address
Configure the device to send e-mail
Configure e-mail server settings
Supported protocols
Test the Smtp settings
Use the Send E-mail screen
Send documents
Perform basic e-mail functions
Load documents
Send a document
Use the auto-complete function
Use the local address book
Use the address book
Create a recipient list
Add e-mail addresses to the local address book
Delete e-mail addresses from the local address book
Original Sides
Change e-mail settings for the current job
Button Description
Optimize Text
Scan to a folder
Touch Send to Network Folder
Scan to a workflow destination
Enww
10 Fax
Analog fax
Connect the fax accessory to a phone line
Configure and use the fax features
Analog fax
Digital fax
Manage and maintain
Usage
Information pages
Menu map
File directory
Fax reports
Font lists
Open the embedded Web server by using a network connection
Embedded Web server
Embedded Web server sections
Sleep mode on
Settings tab
Tab or section
Networking tab
Tab or section Options
Digital Sending tab
Other links
Close the embedded Web server and reopen it
Open the HP Easy Printer Care software
HP Easy Printer Care
Supported operating systems
HP Easy Printer Care software sections
Section Options
Overview and Support tabs
Alert Settings link
Color Access Control
Supplies Ordering button
Use HP Web Jetadmin software
HP Printer Utility for Macintosh
Print a cleaning
Print a configuration
Open the HP Printer Utility
Upload a file to the printer
Order supplies online and use other support features
View supplies status
Lock or unlock printer storage devices
Update the firmware
Activate the two-sided printing duplexing mode
Save or print stored jobs
Configuration Settings list, select Tray Configuration
Configure trays
Change network settings
Configuration Settings list, select IP Settings
Set up e-mail alerts
Configuration Settings list, select E-mail Alerts
Foreign Interface Harness FIH
Security features
Secure the embedded Web server
Requirements
Secure Disk Erase
Enable the FIH portal
Disable the FIH portal
Lock the control-panel menus
Authentication
Security Lock
Enww
Set the real-time clock
Touch Time/Scheduling Touch Date/Time
Clean the paper path
Clean the MFP
Clean the MFP hardware
3Clean the paper path 2
Clean the touchscreen
Clean the ADF delivery system
Clean the outside of the MFP
Clean the glass
Locate the top and bottom ADF glass strips
16Clean the top ADF glass strip 4 Manage and maintain
Clean the ADF rollers
19Clean the ADF rollers 3
20Clean the ADF rollers 4 Locate the rollers
Calibrate the scanner
Software Information location
Configure alerts
Alerts and how to set them up
About the embedded Web server
Manage supplies
Check the print cartridge life
Through HP Web Jetadmin
Print cartridge life expectancy
On the MFP control panel
Printer maintenance kit
Determine memory requirements
Install memory
Manage memory
Slot 256 MB 128 MB Total 384 MB
27Install DDR memory DIMMs 5
Enww
Verify memory installation
Sleep and wake
Economy settings
Set the sleep delay
Set the sleep time
Economy settings
Enww
Problem solve
Solve problems
Troubleshooting checklist
Determining Solve MFP problems
Situation/Message Solution
Control-panel message types
Control-panel messages
Clear jams
Jam locations
Clear jams from the duplexer
Front door and print-cartridge area Upper bin
Clear jams from the input-tray areas
Clear jams in tray
Clear jams inside the right door
Clear jams in trays 2
Clear jams from the output areas
Clear jams in the stacker or stapler/stacker
Move the output device away from the MFP
Open the top cover
Clear jams in between the multifunction finisher and the MFP
Clear booklet jams in the multifunction finisher
36Clear booklet jams in the multifunction finisher 3
Open the stapler-unit door
Clear a staple jam from the multifunction finisher
44Clear a staple jam from the multifunction finisher 4
Remove the staple cartridge
51Clear a staple jam from the multifunction finisher 11
Clear a staple jam from the stapler/stacker
60Clear a staple jam from the stapler/stacker 8
61Clear a staple jam from the stapler/stacker 9
Clear jams in the left door fuser area
Clear jams in the 8-bin mailbox
Solve repeated jams
Situation Solution
Clean the ADF delivery system on
Supported paper and print media sizes on
Printer feeds incorrect page size
Media-handling problems
Printer feeds multiple sheets
Printer pulls from incorrect tray
Media does not feed automatically
Media does not feed automatically Cause Solution
Media does not feed from tray 2, 3, or Cause Solution
Media does not feed from tray 2, 3, or
Transparencies will not feed
Transparencies will not feed Cause Solution
Envelopes jam or will not feed in the MFP Cause Solution
Envelopes jam or will not feed in the MFP
Printer will not duplex or duplexes incorrectly
Output is curled or wrinkled Cause Solution
Output is curled or wrinkled
Print-quality problems associated with the environment
Solve print-quality problems
Print-quality problems associated with media
Print-quality problems associated with jams
Light print partial
Light print entire
Specks
Dropouts
Lines
Gray background
Toner smear
Loose toner
Repeating defects
Repeating image
Misformed characters
Skew
Curl or wave
Wrinkles or creases
White spots on black
Vertical white lines
Tire tracks
Scattered lines
Blurred print
Random image repetition
88Random image repetition 1
Solve fax problems
Image problems
Solve copy problems
Prevent copy problems
Problem Cause Solution
Quality menu on page 42 or use long
Media-handling problems
Copy and then touch Optimize Text Picture. Select Text
See Calibrate the scanner
Print Qualitysubmenu, touch Set
Quality menu on
See Load paper and print media
Performance problems
Validate the Ldap gateway address
Solve e-mail problems
Validate the Smtp gateway address
Verify communication over the network
Solve network connectivity problems
Solve network printing problems
Solve network connectivity problems
Solve common Macintosh problems
1Problems with Mac OS
Print queue might be stopped
Cause Solution
Software troubleshooting
Hardware troubleshooting
Supplies and accessories
Order directly from HP
Order parts, accessories, and supplies
Order through service or support providers
Order directly through the HP Easy Printer Care software
Paper handling
Part numbers
Type of item Description or use Order number
Printing supplies
Cable and interface
Accessories
One fuser assembly
Enhanced EIO Cards HP Jetdirect Connectivity J4135A
Service and support
Hewlett-Packard limited warranty statement
Customer self repair warranty service
Print cartridge limited warranty statement
HP Customer Care
Online Services
HP service agreements
HP support and information for Macintosh computers
Enww
Specifications
Model Height Depth Width Weight
Physical specifications
Table C-2Dimensions with all doors and trays fully opened
Model Height Depth Width
Table C-4Power consumption average, in watts1
Electrical specifications
Table C-3Power requirements
Specification Volt models
Operating environment
Table C-5Sound power level1
Acoustic emissions
Table C-6Sound pressure level1
Regulatory information
FCC regulations
Environmental product stewardship program
United States and Puerto Rico
HP LaserJet print supplies
Return and recycling instructions
Paper
Non-US returns
Material restrictions
HP LaserJet M9040 and HP LaserJet M9050 device
Material Safety Data Sheet Msds For more information
Declaration of Conformity
Laser safety
Country/region specific statements
Declaration of Conformity
Canadian DOC regulations
Luokan 1 laserlaite
Varoitus
Symbols/Numerics
Index
MFP
Enww
Enww
Macintosh
Msds
Enww
Quality
FIH
Size, copy
Enww
Enww