About Call Center greetings | Nortel Networks Call Center Telephone

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Chapter 4

Call Center greetings

About Call Center greetings

Call Center greetings encourage callers to stay on the line until an agent is available. You can record greetings in different languages and change them as often as you like. If you use Basic Call Center you can record a maximum of 30 Call Center greetings, or 50 greetings if you use Enhanced Call Center.

You can include information in your greetings such as:

•your hours of service

•a request for callers to have their account number ready

•how to leave a message

•an announcement of a sale

•product lists

•upcoming special events

Types of Call Center greetings

You can record different types of greetings for Call Center. Before you record your greeting, determine what information the greeting includes. When you prepare your greeting, include important times and dates. Keep greetings as short and concise as possible. Use the following examples of greetings as a reference.

General company greeting	The general company greeting tells callers they have reached the correct
	company. It can also include the location and business hours of your
	company.
	“Thank you for calling Bridgestone Computers. We are located at 52 Main
	Street. Our hours of service are Monday to Friday from 8:00 until 5:00.
	Please stay on the line and an agent will be with you as soon as possible.
	Or press 0 to leave a message and one of our agents will return your call.”

Please wait greeting	Please wait greetings encourage callers to stay on the line.
	“All our agents at Bridgestone Computers are currently busy, but please
	hold as your call is very important to us.“

Information greeting	An information greeting provides messages and announcements to callers.
	“Thank you for calling Bridgestone Computers. This week we have
	extended our hours until we sell all spring merchandise. We will be open
	until 9:00 pm Monday through Thursday, and we will be open until midnight
	on Friday! Please come in and see us at 52 Main Street.”

Call Center Telephone Administration Guide

Image 35

Nortel Networks Call Center Telephone manual Chapter Call Center greetings, About Call Center greetings

Contents

Call Center Telephone Administration Guide Copyright 2004 Nortel Networks Contents Chapter Setting up skillsets Chapter Setting up agents Chapter Monitoring call activity Glossary Index Contents N0025637 Chapter About Call Center What Call Center includes Features Basic Call Center Enhanced Call Center Not available Available Agents What you can administer through a telephoneCall Center properties Routing Related documents Telephone How to get help An example of a two line display Chapter About Call Center telephone administrationSetting up Call Center with a two line display telephone System timeout To delete a character Using the dialpadTo enter a character To accept a character Convention Example Used for Symbols and conventions used in this guideAbout telephone buttons To determine the Feature Codes Feature codes To program a memory button Programming a memory button with a Feature Code Display Waiting Calls Use this Feature Code Open MailboxOperator Settings Voicemail DN Monitor skillsets Feature Codes used by Call Center agentsAgent Feature Codes Agents use this Feature Code Open Mailbox About Call Center telephone administration N0025637 Chapter Call Center general properties Enabling the Call Center software authorization code Call Center general properties Enabled Primary and Secondary alert times Setting Call Center general properties To set Call Center general properties Reserved channels Setting Caller ID Setting the Supervisor Help request timeout Configuring lines To configure lines for Call Center To set the Answer Lines status Setting the Answer Lines status To reset the Call Center Administrator password Resetting the Call Center Administrator password Call Center general properties Must change pswd Pswd Call Center general properties N0025637 Types of Call Center greetings Chapter Call Center greetingsAbout Call Center greetings Non-business hours greeting Recording a Call Center greetingTo record a Call Center greeting Transfer greeting Call Center greetings CC greeting Call Center greetings N0025637 How incoming calls are sent to a skillset Chapter Setting up skillsetsAbout skillsets Name Skillset propertiesSkillset number Control DN Extension Delay AnswerMWI ext Message Waiting Indication Expected Wait Time Service Mode To set up a skillset Setting up a skillset Retry Quit OPT Prmpt Next Chng 24HR Next Enabling a skillset To enable a skillset Disabling a skillset To disable a skillset To change a skillset Changing skillset properties Setting up skillsets MWI ext none EWT ICD hhmmss Tu xxxxa-xxxxp To unconfigure a skillset you must Unconfiguring a skillset This display appears momentarily Press to end the session About skillset mailboxes Chapter Setting up skillset mailboxes Determining a skillset mailbox number Checking which telephone mailbox interface you use To initialize a skillset mailbox Initializing a skillset mailbox To open a skillset mailbox CallPilot Opening a skillset mailboxTo open a skillset mailbox Norstar Voice Mail Setting up skillset mailboxes To change a skillset mailbox password Skillset mailbox passwordChanging a skillset mailbox password To reset a skillset mailbox password Resetting a skillset mailbox password Examples of Primary and Alternate greetings Recording skillset mailbox greetings To record a Primary or Alternate skillset mailbox greeting To choose a Primary or Alternate skillset mailbox greeting Choosing a Primary or Alternate skillset mailbox greeting Setting up skillset mailboxes Accept msgsY To record a Personalized skillset mailbox greeting Recording a Personalized skillset mailbox greeting Deleting a Personalized mailbox greeting Checking skillset mailboxes for messages To play skillset mailbox messages Norstar Voice Mail Playing skillset mailbox messages Option Button Available Description While After Playing Playing skillset mailbox messages Norstar Voice Mail To play skillset mailbox messages CallPilot To retrieve an erased message CallPilot Retrieving erased messagesTo retrieve an erased message Norstar Voice Mail If you use You want to Use Replying to messagesReplying to an internal caller To reply to an internal caller Norstar Voice Mail To reply to an internal caller CallPilot To reply to an external caller CallPilot Using the Reply feature to reply to an external callerTo reply to an external caller Norstar Voice Mail About Off-premise Message Notification Chapter Off-premise Message Notification To assign an outdial method to a skillset mailbox Assigning an outdial method to a skillset mailbox Off-premise Message Notification parameters Setting up Off-premise Message Notification Press AM or ⁄ or PM or ¤ Off-premise Message Notification Start time To set up Off-premise Message Notification to an extension Off-premise Message Notification Stop time Example of a destination pager number To set up Off-premise Message Notification to a pager Retryok Addok Press AM or ⁄ or PM or ¤ Setup Next Off-premise Message Notification Startstart time To change the destination type Refer to Changing Off-premise Message NotificationTo change the time range or type of message parameters Chngnext Phone EXT Pager Retryok Off-premise Message Notification More dest? Modifypager Off-premise Message Notification Startstart time Retryok Addok Off-premise Message Notification Showxxxx To delete a destination number Deleting a destination number To add a destination number Adding a destination number To turn Off-premise Message Notification on or off Turning Off-premise Message Notification on or off Off-premise Message Notification N0025637 Agent properties Chapter Setting up agentsAbout adding agents Agent priority Adding an agent Setting up agents Priority Changing an agent Adding multiple agents Press Agent Press ADD To assign an agent to a skillset Assigning an agent to a skillset To assign several agents to a skillset Assigning several agents to a skillset Removing agents from a skillset You can review the agents in a skillset Viewing agents in a skillset Logging an agent off Deleting an agent Resetting an agent password Setting up agents N0025637 Mode Chapter Intelligent Overflow Routing Action Examples of Intelligent Overflow Routing rules Mode Conditions Action Explanation Transfers to the skillset mailbox Skillset 1 for 2 minutes and 30 seconds and if there Night 0230 Skillset Mailbox Day 0010 Overflow 2, 3 Adding Overflow rules Ssmbx Oflss Othr Changing and viewing Overflow rules Change More Next Deleting Overflow rules To set up did routing for CallPilot 100/150 Chapter Routing table administrationSetting up did routing Fax Detection About types of Routing Table steps Greeting step parameters Adding a Greeting step To add a Greeting step Chng Disabl Next Chng Disabl OK Adding a Distribute for step Adding a Goto step Adding a Transfer step Extn Mbox Othr Adding a Disconnect step Example of a Day Routing Table To set up the Day Routing Table example Routing table administration Route Table Routing table administration CCR Key 2 Tr Press Chng Press OK Press to end the session Example of a Night Routing Table To set up the Night Routing Table example Routing table administration Greeting type Reviewing Routing Table steps Follow the procedureChanging a routing table Modifying Routing Table steps Erasing a Routing Table To set the Service Mode for a skillset Setting the Service Modes for skillsets Chng View Next Routing table administration N0025637 Monitoring agent calls with Silent Monitor Chapter Monitoring call activity To set up Silent Monitor Setting up Silent Monitor on your system Monitoring tips Using Silent Monitor with Answer DN Display Description Monitoring skillsetsTo monitor skillsets An example of monitoring skillsets To monitor calls using a one or two line telephone Taking some Not Ready time Using a memory button to monitor calls waiting in skillsetsUsing Not Ready Programming Not Ready to a memory button Logging off Changing your password How Supervisor Help works Supervisor Help Requesting agent’s skillsets For information about Refer to Configuring Supervisor HelpHow to handle Supervisor help requests An example of retrieving an escalated request How to handle missed requests Call Center greetings Agent administrationSkillset administration Chapter Tips for operating Call Center Call Center general parameters Routing Table administration How to calculate the longest time a caller can be on hold Plan for busy times Tips to improve the efficiency of Call Center To reset the Operator password Chapter Troubleshooting Call CenterResetting passwords Resetting the Operator password Important considerations about how agents use features Agent problemsAgent log on problems Hunt groups Problems changing skillset properties Skillset problems For this programming task See Chapter Call Center Programming Record General Call Center parameters Feature code name Dialpad buttons Custom Feature Code Operator/Business Status Password Operator Skillset Rules Skillset # Parameter Call Center skillsets Call Center agents Skillset name and # Agent ID and name Priority Skillset assignments Skillset mailboxes Routing Tables Line # Skillset # Line answering Call Center Programming Record N0025637 Attendant GlossaryAgent Alert times Call Forward All Calls Cfac Call Center AdministratorClass of Service Call Center Intelligent CLID/DNIS Routing IndicatorGreeting Table Intelligent Caller Input Routing, Basic Primary alert time Memory button indicatorMessage Waiting Indication MWI Off-premise Message Notification Skillset Real timeReserved channel Routing Table Glossary N0025637 Numerics Index Index Destination pager number and message N0025637 Index