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Nortel Networks Call Center Telephone manual Chapter Setting up skillset mailboxes

Models: Call Center Telephone

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Chapter 6

Setting up skillset mailboxes

About skillset mailboxes

Each skillset has a mailbox that stores messages left by callers. A skillset mailbox is created automatically when you set up a skillset. There is one skillset mailbox for each skillset. The skillset mailbox number is the same as the Control Directory Number (CDN) of the skillset.

Skillset mailboxes have these Class of Service settings:

•use the primary prompt language

•maximum message time is 15 minutes

•maximum message length is three minutes

•maximum message retention is 30 days

•maximum greeting length of one minute

•Off-premise message notification enabled with a retry interval of five minutes and three attempts

•Outbound Transfer is enabled

•maximum number of incorrect password attempts is nine

•password expires in 90 days

•Networking is enabled if you have the Message Networking option enabled

•Personal Target Attendant is enabled

•Record Call is not enabled

•prompt language is Primary

•user interface is Norstar Voice Mail

The default Class of Service for skillset mailboxes is 1.

To prepare a skillset mailbox to receive messages:

•Know the skillset mailbox number (CDN) of each skillset mailbox.

If you do not know the skillset mailbox number, refer to “Determining a skillset mailbox number” on page 56

•Initialize the skillset mailbox. Refer to “Initializing a skillset mailbox” on page 58.

•Record the skillset mailbox greetings. Refer to “Recording skillset mailbox greetings” on page 63.

You can use the table “Skillset mailboxes” on page 177 to record the skillset mailboxes you set up.

Call Center Telephone Administration Guide

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Nortel Networks Call Center Telephone manual Chapter Setting up skillset mailboxes, About skillset mailboxes

Contents

Call Center Telephone Administration Guide Copyright 2004 Nortel Networks Contents Chapter Setting up skillsets Chapter Setting up agents Chapter Monitoring call activity Glossary Index Contents N0025637 Chapter About Call Center What Call Center includes Features Basic Call Center Enhanced Call CenterNot available Available Call Center properties What you can administer through a telephoneAgents Routing Related documentsTelephone How to get helpAn example of a two line display Chapter About Call Center telephone administrationSetting up Call Center with a two line display telephone System timeoutTo delete a character Using the dialpadTo enter a character To accept a characterAbout telephone buttons Symbols and conventions used in this guideConvention Example Used for To determine the Feature Codes Feature codesTo program a memory button Programming a memory button with a Feature CodeDisplay Waiting Calls Use this Feature Code Open MailboxOperator Settings Voicemail DNMonitor skillsets Feature Codes used by Call Center agentsAgent Feature Codes Agents use this Feature Code Open MailboxAbout Call Center telephone administration N0025637 Chapter Call Center general properties Enabling the Call Center software authorization codeCall Center general properties Enabled Primary and Secondary alert times Setting Call Center general propertiesTo set Call Center general properties Reserved channelsSetting Caller ID Setting the Supervisor Help request timeout Configuring lines To configure lines for Call Center To set the Answer Lines status Setting the Answer Lines statusTo reset the Call Center Administrator password Resetting the Call Center Administrator passwordCall Center general properties Must change pswd Pswd Call Center general properties N0025637 About Call Center greetings Chapter Call Center greetingsTypes of Call Center greetings Non-business hours greeting Recording a Call Center greetingTo record a Call Center greeting Transfer greetingCall Center greetings CC greeting Call Center greetings N0025637 About skillsets Chapter Setting up skillsetsHow incoming calls are sent to a skillset Name Skillset propertiesSkillset number Control DNExtension Delay AnswerMWI ext Message Waiting IndicationExpected Wait Time Service ModeTo set up a skillset Setting up a skillsetRetry Quit OPT Prmpt Next Chng 24HR Next Enabling a skillset To enable a skillsetDisabling a skillset To disable a skillsetTo change a skillset Changing skillset propertiesSetting up skillsets MWI ext none EWT ICD hhmmss Tu xxxxa-xxxxp To unconfigure a skillset you must Unconfiguring a skillsetThis display appears momentarily Press to end the session About skillset mailboxes Chapter Setting up skillset mailboxesDetermining a skillset mailbox number Checking which telephone mailbox interface you use To initialize a skillset mailbox Initializing a skillset mailboxTo open a skillset mailbox Norstar Voice Mail Opening a skillset mailboxTo open a skillset mailbox CallPilot Setting up skillset mailboxes Changing a skillset mailbox password Skillset mailbox passwordTo change a skillset mailbox password To reset a skillset mailbox password Resetting a skillset mailbox passwordExamples of Primary and Alternate greetings Recording skillset mailbox greetingsTo record a Primary or Alternate skillset mailbox greeting To choose a Primary or Alternate skillset mailbox greeting Choosing a Primary or Alternate skillset mailbox greetingSetting up skillset mailboxes Accept msgsY To record a Personalized skillset mailbox greeting Recording a Personalized skillset mailbox greetingDeleting a Personalized mailbox greeting Checking skillset mailboxes for messages To play skillset mailbox messages Norstar Voice Mail Playing skillset mailbox messagesOption Button Available Description While After Playing Playing skillset mailbox messages Norstar Voice MailTo play skillset mailbox messages CallPilot To retrieve an erased message Norstar Voice Mail Retrieving erased messagesTo retrieve an erased message CallPilot If you use You want to Use Replying to messagesReplying to an internal caller To reply to an internal caller Norstar Voice MailTo reply to an internal caller CallPilot To reply to an external caller Norstar Voice Mail Using the Reply feature to reply to an external callerTo reply to an external caller CallPilot About Off-premise Message Notification Chapter Off-premise Message NotificationTo assign an outdial method to a skillset mailbox Assigning an outdial method to a skillset mailboxOff-premise Message Notification parameters Setting up Off-premise Message NotificationPress AM or ⁄ or PM or ¤ Off-premise Message Notification Start time To set up Off-premise Message Notification to an extension Off-premise Message Notification Stop time Example of a destination pager number To set up Off-premise Message Notification to a pagerRetryok Addok Press AM or ⁄ or PM or ¤ Setup Next Off-premise Message Notification Startstart time To change the time range or type of message parameters Changing Off-premise Message NotificationTo change the destination type Refer to Chngnext Phone EXT Pager Retryok Off-premise Message Notification More dest? Modifypager Off-premise Message Notification Startstart time Retryok Addok Off-premise Message Notification Showxxxx To delete a destination number Deleting a destination numberTo add a destination number Adding a destination numberTo turn Off-premise Message Notification on or off Turning Off-premise Message Notification on or offOff-premise Message Notification N0025637 About adding agents Chapter Setting up agentsAgent properties Agent priority Adding an agentSetting up agents Priority Changing an agent Adding multiple agents Press Agent Press ADD To assign an agent to a skillset Assigning an agent to a skillsetTo assign several agents to a skillset Assigning several agents to a skillsetRemoving agents from a skillset You can review the agents in a skillset Viewing agents in a skillsetLogging an agent off Deleting an agent Resetting an agent password Setting up agents N0025637 Mode Chapter Intelligent Overflow RoutingAction Examples of Intelligent Overflow Routing rules Mode Conditions Action ExplanationTransfers to the skillset mailbox Skillset 1 for 2 minutes and 30 seconds and if there Night 0230 Skillset Mailbox Day 0010 Overflow 2, 3 Adding Overflow rules Ssmbx Oflss Othr Changing and viewing Overflow rules Change More Next Deleting Overflow rules Setting up did routing Chapter Routing table administrationTo set up did routing for CallPilot 100/150 Fax Detection About types of Routing Table steps Greeting step parameters Adding a Greeting stepTo add a Greeting step Chng Disabl Next Chng Disabl OK Adding a Distribute for step Adding a Goto step Adding a Transfer step Extn Mbox Othr Adding a Disconnect step Example of a Day Routing Table To set up the Day Routing Table exampleRouting table administration Route Table Routing table administration CCR Key 2 Tr Press Chng Press OK Press to end the session Example of a Night Routing Table To set up the Night Routing Table exampleRouting table administration Greeting type Changing a routing table Follow the procedureReviewing Routing Table steps Modifying Routing Table steps Erasing a Routing Table To set the Service Mode for a skillset Setting the Service Modes for skillsetsChng View Next Routing table administration N0025637 Monitoring agent calls with Silent Monitor Chapter Monitoring call activityTo set up Silent Monitor Setting up Silent Monitor on your systemMonitoring tips Using Silent Monitor with Answer DNTo monitor skillsets Monitoring skillsetsDisplay Description An example of monitoring skillsets To monitor calls using a one or two line telephoneUsing Not Ready Using a memory button to monitor calls waiting in skillsetsTaking some Not Ready time Programming Not Ready to a memory button Logging off Changing your passwordHow Supervisor Help works Supervisor HelpRequesting agent’s skillsets How to handle Supervisor help requests Configuring Supervisor HelpFor information about Refer to An example of retrieving an escalated request How to handle missed requestsCall Center greetings Agent administrationSkillset administration Chapter Tips for operating Call CenterCall Center general parameters Routing Table administrationHow to calculate the longest time a caller can be on hold Plan for busy times Tips to improve the efficiency of Call CenterTo reset the Operator password Chapter Troubleshooting Call CenterResetting passwords Resetting the Operator passwordAgent log on problems Agent problemsImportant considerations about how agents use features Hunt groups Problems changing skillset properties Skillset problemsFor this programming task See Chapter Call Center Programming RecordGeneral Call Center parameters Feature code name Dialpad buttons Custom Feature CodeOperator/Business Status Password OperatorSkillset Rules Skillset # Parameter Call Center skillsetsCall Center agents Skillset name and # Agent ID and name Priority Skillset assignmentsSkillset mailboxes Routing Tables Line # Skillset # Line answeringCall Center Programming Record N0025637 Attendant GlossaryAgent Alert timesCall Forward All Calls Cfac Call Center AdministratorClass of Service Call CenterIntelligent CLID/DNIS Routing IndicatorGreeting Table Intelligent Caller Input Routing, BasicPrimary alert time Memory button indicatorMessage Waiting Indication MWI Off-premise Message NotificationSkillset Real timeReserved channel Routing TableGlossary N0025637 Numerics IndexIndex Destination pager number and message N0025637 Index