Nortel Networks Call Center Telephone guide

164 Chapter 12 Tips for operating Call Center

Routing Table administration

•Use Forced Play greetings sparingly. If you use Forced greetings, keep them as short as possible. Many long Forced Play greetings slows transferring calls to agents and causes unpredictable increases in distribution times. Calls in other skillsets are not affected.

•When a Forced Play greeting plays for the highest priority call in a skillset, the other lower priority calls in the skillset have to wait even if agents become available during this time. For example, the longest waiting call, which is the highest priority call, gets routed to a Forced Play greeting. Agents become available during the time that the highest priority call is played a Forced Play greeting. The result is that no calls in this skillset are routed to an agent until the Forced Play greeting is finished playing to the highest priority call. This guarantees that the highest priority call is answered before lower priority calls in the skillset.

•Ensure that an Intelligent Caller Input Routing, Basic transfers calls to a skillset mailbox if you want callers to be able to press ·to leave a message in a skillset mailbox. Remember to mention in the greeting to press ·to leave a message in a mailbox.

•Program Intelligent Caller Input Routing, Basic to transfer calls to a skillset mailbox for Non-business hours greetings so that you do not miss any messages.

•If a Goto step follows a greeting, make a Distribution step the target for the Goto step. If you make the Goto target step after a Greeting step another Greeting step, callers hear two greetings in a row.

Call Center general parameters

•Do not assign all the available voice channels as reserved channels. Otherwise, there will be no channels available for voicemail.

•A reserved or voice channel is used when:

—a Call Center greeting is played to a caller

—Off-premise Message Notification notifies you of a message in a skillset mailbox

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Nortel Networks Call Center Telephone manual Call Center general parameters, Routing Table administration

Contents

Call Center Telephone Administration Guide Copyright 2004 Nortel Networks Contents Chapter Setting up skillsets Chapter Setting up agents Chapter Monitoring call activity Glossary Index Contents N0025637 Chapter About Call Center Features Basic Call Center Enhanced Call Center What Call Center includes Not available Available Agents What you can administer through a telephoneCall Center properties Related documents Routing How to get help Telephone Chapter About Call Center telephone administration Setting up Call Center with a two line display telephoneSystem timeout An example of a two line display Using the dialpad To enter a characterTo accept a character To delete a character Convention Example Used for Symbols and conventions used in this guideAbout telephone buttons Feature codes To determine the Feature Codes Programming a memory button with a Feature Code To program a memory button Use this Feature Code Open Mailbox Operator SettingsVoicemail DN Display Waiting Calls Feature Codes used by Call Center agents Agent Feature CodesAgents use this Feature Code Open Mailbox Monitor skillsets About Call Center telephone administration N0025637 Enabling the Call Center software authorization code Chapter Call Center general properties Call Center general properties Enabled Setting Call Center general properties Primary and Secondary alert times Reserved channels To set Call Center general properties Setting Caller ID Setting the Supervisor Help request timeout Configuring lines To configure lines for Call Center Setting the Answer Lines status To set the Answer Lines status Resetting the Call Center Administrator password To reset the Call Center Administrator password Call Center general properties Must change pswd Pswd Call Center general properties N0025637 Types of Call Center greetings Chapter Call Center greetingsAbout Call Center greetings Recording a Call Center greeting To record a Call Center greetingTransfer greeting Non-business hours greeting Call Center greetings CC greeting Call Center greetings N0025637 How incoming calls are sent to a skillset Chapter Setting up skillsetsAbout skillsets Skillset properties Skillset numberControl DN Name Delay Answer MWI extMessage Waiting Indication Extension Service Mode Expected Wait Time Setting up a skillset To set up a skillset Retry Quit OPT Prmpt Next Chng 24HR Next To enable a skillset Enabling a skillset To disable a skillset Disabling a skillset Changing skillset properties To change a skillset Setting up skillsets MWI ext none EWT ICD hhmmss Tu xxxxa-xxxxp Unconfiguring a skillset To unconfigure a skillset you must This display appears momentarily Press to end the session Chapter Setting up skillset mailboxes About skillset mailboxes Determining a skillset mailbox number Checking which telephone mailbox interface you use Initializing a skillset mailbox To initialize a skillset mailbox To open a skillset mailbox CallPilot Opening a skillset mailboxTo open a skillset mailbox Norstar Voice Mail Setting up skillset mailboxes To change a skillset mailbox password Skillset mailbox passwordChanging a skillset mailbox password Resetting a skillset mailbox password To reset a skillset mailbox password Recording skillset mailbox greetings Examples of Primary and Alternate greetings To record a Primary or Alternate skillset mailbox greeting Choosing a Primary or Alternate skillset mailbox greeting To choose a Primary or Alternate skillset mailbox greeting Setting up skillset mailboxes Accept msgsY Recording a Personalized skillset mailbox greeting To record a Personalized skillset mailbox greeting Deleting a Personalized mailbox greeting Checking skillset mailboxes for messages Playing skillset mailbox messages To play skillset mailbox messages Norstar Voice Mail Playing skillset mailbox messages Norstar Voice Mail Option Button Available Description While After Playing To play skillset mailbox messages CallPilot To retrieve an erased message CallPilot Retrieving erased messagesTo retrieve an erased message Norstar Voice Mail Replying to messages Replying to an internal callerTo reply to an internal caller Norstar Voice Mail If you use You want to Use To reply to an internal caller CallPilot To reply to an external caller CallPilot Using the Reply feature to reply to an external callerTo reply to an external caller Norstar Voice Mail Chapter Off-premise Message Notification About Off-premise Message Notification Assigning an outdial method to a skillset mailbox To assign an outdial method to a skillset mailbox Setting up Off-premise Message Notification Off-premise Message Notification parameters Press AM or ⁄ or PM or ¤ Off-premise Message Notification Start time To set up Off-premise Message Notification to an extension Off-premise Message Notification Stop time To set up Off-premise Message Notification to a pager Example of a destination pager number Retryok Addok Press AM or ⁄ or PM or ¤ Setup Next Off-premise Message Notification Startstart time To change the destination type Refer to Changing Off-premise Message NotificationTo change the time range or type of message parameters Chngnext Phone EXT Pager Retryok Off-premise Message Notification More dest? Modifypager Off-premise Message Notification Startstart time Retryok Addok Off-premise Message Notification Showxxxx Deleting a destination number To delete a destination number Adding a destination number To add a destination number Turning Off-premise Message Notification on or off To turn Off-premise Message Notification on or off Off-premise Message Notification N0025637 Agent properties Chapter Setting up agentsAbout adding agents Adding an agent Agent priority Setting up agents Priority Changing an agent Adding multiple agents Press Agent Press ADD Assigning an agent to a skillset To assign an agent to a skillset Assigning several agents to a skillset To assign several agents to a skillset Removing agents from a skillset Viewing agents in a skillset You can review the agents in a skillset Logging an agent off Deleting an agent Resetting an agent password Setting up agents N0025637 Chapter Intelligent Overflow Routing Mode Action Mode Conditions Action Explanation Examples of Intelligent Overflow Routing rules Transfers to the skillset mailbox Skillset 1 for 2 minutes and 30 seconds and if there Night 0230 Skillset Mailbox Day 0010 Overflow 2, 3 Adding Overflow rules Ssmbx Oflss Othr Changing and viewing Overflow rules Change More Next Deleting Overflow rules To set up did routing for CallPilot 100/150 Chapter Routing table administrationSetting up did routing Fax Detection About types of Routing Table steps Adding a Greeting step Greeting step parameters To add a Greeting step Chng Disabl Next Chng Disabl OK Adding a Distribute for step Adding a Goto step Adding a Transfer step Extn Mbox Othr Adding a Disconnect step To set up the Day Routing Table example Example of a Day Routing Table Routing table administration Route Table Routing table administration CCR Key 2 Tr Press Chng Press OK Press to end the session To set up the Night Routing Table example Example of a Night Routing Table Routing table administration Greeting type Reviewing Routing Table steps Follow the procedureChanging a routing table Modifying Routing Table steps Erasing a Routing Table Setting the Service Modes for skillsets To set the Service Mode for a skillset Chng View Next Routing table administration N0025637 Chapter Monitoring call activity Monitoring agent calls with Silent Monitor Setting up Silent Monitor on your system To set up Silent Monitor Using Silent Monitor with Answer DN Monitoring tips Display Description Monitoring skillsetsTo monitor skillsets To monitor calls using a one or two line telephone An example of monitoring skillsets Taking some Not Ready time Using a memory button to monitor calls waiting in skillsetsUsing Not Ready Programming Not Ready to a memory button Changing your password Logging off Supervisor Help How Supervisor Help works Requesting agent’s skillsets For information about Refer to Configuring Supervisor HelpHow to handle Supervisor help requests How to handle missed requests An example of retrieving an escalated request Agent administration Skillset administrationChapter Tips for operating Call Center Call Center greetings Routing Table administration Call Center general parameters How to calculate the longest time a caller can be on hold Tips to improve the efficiency of Call Center Plan for busy times Chapter Troubleshooting Call Center Resetting passwordsResetting the Operator password To reset the Operator password Important considerations about how agents use features Agent problemsAgent log on problems Hunt groups Skillset problems Problems changing skillset properties Chapter Call Center Programming Record For this programming task See Feature code name Dialpad buttons Custom Feature Code General Call Center parameters Password Operator Operator/Business Status Call Center skillsets Skillset Rules Skillset # Parameter Call Center agents Skillset assignments Skillset name and # Agent ID and name Priority Skillset mailboxes Routing Tables Line answering Line # Skillset # Call Center Programming Record N0025637 Glossary AgentAlert times Attendant Call Center Administrator Class of ServiceCall Center Call Forward All Calls Cfac Indicator Greeting TableIntelligent Caller Input Routing, Basic Intelligent CLID/DNIS Routing Memory button indicator Message Waiting Indication MWIOff-premise Message Notification Primary alert time Real time Reserved channelRouting Table Skillset Glossary N0025637 Index Numerics Index Destination pager number and message N0025637 Index