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Nortel Networks Call Center Telephone To record a Primary or Alternate skillset mailbox greeting

Models: Call Center Telephone

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64 Chapter 6 Setting up skillset mailboxes

To record a Primary or Alternate skillset mailbox greeting

1Press ≤·°⁄.

Follow the voice prompts or the display button options to open the skillset mailbox.

<Skillset name>

Greeting options

REC CHOOSE CFWD

Greeting:

PRIME ALT PERS

Not recorded

Record new?

YES NO QUIT

Record greeting:

RETRYOK

Accept greeting?

RETRY PLAY OK

2The skillset mailbox name appears briefly.

3If you use the CallPilot interface:

•Press °¤to open the Greetings Options menu

•Go to step 4

If you use the Norstar Voice Mail interface:

•Press ADMIN or °

•Press GREET or ¤

•Go to step 4

4Press REC or ⁄.

5Press PRIME or ⁄to record the Primary greeting or

press ALT or ¤to record the Alternate greeting.

If you are changing a greeting, the current greeting starts to play.

6If this is the first time you are recording a greeting, this display appears briefly.

7Press YES or ⁄and record your greeting at the tone.

8Press OK or £to end the recording.

9Press OK or £to accept the recording or

press PLAY or ⁄to listen to the greeting or

press RETRY or ¤to rerecord the greeting.

10Press ®to end the session.

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Nortel Networks Call Center Telephone manual To record a Primary or Alternate skillset mailbox greeting

Contents

Call Center Telephone Administration Guide Copyright 2004 Nortel Networks Contents Chapter Setting up skillsets Chapter Setting up agents Chapter Monitoring call activity Glossary Index Contents N0025637 Chapter About Call Center Features Basic Call Center Enhanced Call Center What Call Center includesNot available Available Call Center properties What you can administer through a telephoneAgents Related documents RoutingHow to get help TelephoneChapter About Call Center telephone administration Setting up Call Center with a two line display telephoneSystem timeout An example of a two line displayUsing the dialpad To enter a characterTo accept a character To delete a characterAbout telephone buttons Symbols and conventions used in this guideConvention Example Used for Feature codes To determine the Feature CodesProgramming a memory button with a Feature Code To program a memory buttonUse this Feature Code Open Mailbox Operator SettingsVoicemail DN Display Waiting CallsFeature Codes used by Call Center agents Agent Feature CodesAgents use this Feature Code Open Mailbox Monitor skillsetsAbout Call Center telephone administration N0025637 Enabling the Call Center software authorization code Chapter Call Center general propertiesCall Center general properties Enabled Setting Call Center general properties Primary and Secondary alert timesReserved channels To set Call Center general propertiesSetting Caller ID Setting the Supervisor Help request timeout Configuring lines To configure lines for Call Center Setting the Answer Lines status To set the Answer Lines statusResetting the Call Center Administrator password To reset the Call Center Administrator passwordCall Center general properties Must change pswd Pswd Call Center general properties N0025637 About Call Center greetings Chapter Call Center greetingsTypes of Call Center greetings Recording a Call Center greeting To record a Call Center greetingTransfer greeting Non-business hours greetingCall Center greetings CC greeting Call Center greetings N0025637 About skillsets Chapter Setting up skillsetsHow incoming calls are sent to a skillset Skillset properties Skillset numberControl DN NameDelay Answer MWI extMessage Waiting Indication ExtensionService Mode Expected Wait TimeSetting up a skillset To set up a skillsetRetry Quit OPT Prmpt Next Chng 24HR Next To enable a skillset Enabling a skillsetTo disable a skillset Disabling a skillsetChanging skillset properties To change a skillsetSetting up skillsets MWI ext none EWT ICD hhmmss Tu xxxxa-xxxxp Unconfiguring a skillset To unconfigure a skillset you mustThis display appears momentarily Press to end the session Chapter Setting up skillset mailboxes About skillset mailboxesDetermining a skillset mailbox number Checking which telephone mailbox interface you use Initializing a skillset mailbox To initialize a skillset mailboxTo open a skillset mailbox Norstar Voice Mail Opening a skillset mailboxTo open a skillset mailbox CallPilot Setting up skillset mailboxes Changing a skillset mailbox password Skillset mailbox passwordTo change a skillset mailbox password Resetting a skillset mailbox password To reset a skillset mailbox passwordRecording skillset mailbox greetings Examples of Primary and Alternate greetingsTo record a Primary or Alternate skillset mailbox greeting Choosing a Primary or Alternate skillset mailbox greeting To choose a Primary or Alternate skillset mailbox greetingSetting up skillset mailboxes Accept msgsY Recording a Personalized skillset mailbox greeting To record a Personalized skillset mailbox greetingDeleting a Personalized mailbox greeting Checking skillset mailboxes for messages Playing skillset mailbox messages To play skillset mailbox messages Norstar Voice MailPlaying skillset mailbox messages Norstar Voice Mail Option Button Available Description While After PlayingTo play skillset mailbox messages CallPilot To retrieve an erased message Norstar Voice Mail Retrieving erased messagesTo retrieve an erased message CallPilot Replying to messages Replying to an internal callerTo reply to an internal caller Norstar Voice Mail If you use You want to UseTo reply to an internal caller CallPilot To reply to an external caller Norstar Voice Mail Using the Reply feature to reply to an external callerTo reply to an external caller CallPilot Chapter Off-premise Message Notification About Off-premise Message NotificationAssigning an outdial method to a skillset mailbox To assign an outdial method to a skillset mailboxSetting up Off-premise Message Notification Off-premise Message Notification parametersPress AM or ⁄ or PM or ¤ Off-premise Message Notification Start time To set up Off-premise Message Notification to an extension Off-premise Message Notification Stop time To set up Off-premise Message Notification to a pager Example of a destination pager numberRetryok Addok Press AM or ⁄ or PM or ¤ Setup Next Off-premise Message Notification Startstart time To change the time range or type of message parameters Changing Off-premise Message NotificationTo change the destination type Refer to Chngnext Phone EXT Pager Retryok Off-premise Message Notification More dest? Modifypager Off-premise Message Notification Startstart time Retryok Addok Off-premise Message Notification Showxxxx Deleting a destination number To delete a destination numberAdding a destination number To add a destination numberTurning Off-premise Message Notification on or off To turn Off-premise Message Notification on or offOff-premise Message Notification N0025637 About adding agents Chapter Setting up agentsAgent properties Adding an agent Agent prioritySetting up agents Priority Changing an agent Adding multiple agents Press Agent Press ADD Assigning an agent to a skillset To assign an agent to a skillsetAssigning several agents to a skillset To assign several agents to a skillsetRemoving agents from a skillset Viewing agents in a skillset You can review the agents in a skillsetLogging an agent off Deleting an agent Resetting an agent password Setting up agents N0025637 Chapter Intelligent Overflow Routing ModeAction Mode Conditions Action Explanation Examples of Intelligent Overflow Routing rulesTransfers to the skillset mailbox Skillset 1 for 2 minutes and 30 seconds and if there Night 0230 Skillset Mailbox Day 0010 Overflow 2, 3 Adding Overflow rules Ssmbx Oflss Othr Changing and viewing Overflow rules Change More Next Deleting Overflow rules Setting up did routing Chapter Routing table administrationTo set up did routing for CallPilot 100/150 Fax Detection About types of Routing Table steps Adding a Greeting step Greeting step parametersTo add a Greeting step Chng Disabl Next Chng Disabl OK Adding a Distribute for step Adding a Goto step Adding a Transfer step Extn Mbox Othr Adding a Disconnect step To set up the Day Routing Table example Example of a Day Routing TableRouting table administration Route Table Routing table administration CCR Key 2 Tr Press Chng Press OK Press to end the session To set up the Night Routing Table example Example of a Night Routing TableRouting table administration Greeting type Changing a routing table Follow the procedureReviewing Routing Table steps Modifying Routing Table steps Erasing a Routing Table Setting the Service Modes for skillsets To set the Service Mode for a skillsetChng View Next Routing table administration N0025637 Chapter Monitoring call activity Monitoring agent calls with Silent MonitorSetting up Silent Monitor on your system To set up Silent MonitorUsing Silent Monitor with Answer DN Monitoring tipsTo monitor skillsets Monitoring skillsetsDisplay Description To monitor calls using a one or two line telephone An example of monitoring skillsetsUsing Not Ready Using a memory button to monitor calls waiting in skillsetsTaking some Not Ready time Programming Not Ready to a memory button Changing your password Logging offSupervisor Help How Supervisor Help worksRequesting agent’s skillsets How to handle Supervisor help requests Configuring Supervisor HelpFor information about Refer to How to handle missed requests An example of retrieving an escalated requestAgent administration Skillset administrationChapter Tips for operating Call Center Call Center greetingsRouting Table administration Call Center general parametersHow to calculate the longest time a caller can be on hold Tips to improve the efficiency of Call Center Plan for busy timesChapter Troubleshooting Call Center Resetting passwordsResetting the Operator password To reset the Operator passwordAgent log on problems Agent problemsImportant considerations about how agents use features Hunt groups Skillset problems Problems changing skillset propertiesChapter Call Center Programming Record For this programming task SeeFeature code name Dialpad buttons Custom Feature Code General Call Center parametersPassword Operator Operator/Business StatusCall Center skillsets Skillset Rules Skillset # ParameterCall Center agents Skillset assignments Skillset name and # Agent ID and name PrioritySkillset mailboxes Routing Tables Line answering Line # Skillset #Call Center Programming Record N0025637 Glossary AgentAlert times AttendantCall Center Administrator Class of ServiceCall Center Call Forward All Calls CfacIndicator Greeting TableIntelligent Caller Input Routing, Basic Intelligent CLID/DNIS RoutingMemory button indicator Message Waiting Indication MWIOff-premise Message Notification Primary alert timeReal time Reserved channelRouting Table SkillsetGlossary N0025637 Index NumericsIndex Destination pager number and message N0025637 Index