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Nortel Networks Call Center Telephone manual Call Center greetings N0025637

Models: Call Center Telephone

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38 Chapter 4 Call Center greetings

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Nortel Networks Call Center Telephone manual Call Center greetings N0025637

Contents

Call Center Telephone Administration Guide Copyright 2004 Nortel Networks Contents Chapter Setting up skillsets Chapter Setting up agents Chapter Monitoring call activity Glossary Index Contents N0025637 Chapter About Call Center Features Basic Call Center Enhanced Call Center What Call Center includesNot available Available Agents What you can administer through a telephoneCall Center properties Related documents RoutingHow to get help TelephoneSystem timeout Chapter About Call Center telephone administrationSetting up Call Center with a two line display telephone An example of a two line displayTo accept a character Using the dialpadTo enter a character To delete a characterConvention Example Used for Symbols and conventions used in this guideAbout telephone buttons Feature codes To determine the Feature CodesProgramming a memory button with a Feature Code To program a memory buttonVoicemail DN Use this Feature Code Open MailboxOperator Settings Display Waiting CallsAgents use this Feature Code Open Mailbox Feature Codes used by Call Center agentsAgent Feature Codes Monitor skillsetsAbout Call Center telephone administration N0025637 Enabling the Call Center software authorization code Chapter Call Center general propertiesCall Center general properties Enabled Setting Call Center general properties Primary and Secondary alert timesReserved channels To set Call Center general propertiesSetting Caller ID Setting the Supervisor Help request timeout Configuring lines To configure lines for Call Center Setting the Answer Lines status To set the Answer Lines statusResetting the Call Center Administrator password To reset the Call Center Administrator passwordCall Center general properties Must change pswd Pswd Call Center general properties N0025637 Types of Call Center greetings Chapter Call Center greetingsAbout Call Center greetings Transfer greeting Recording a Call Center greetingTo record a Call Center greeting Non-business hours greetingCall Center greetings CC greeting Call Center greetings N0025637 How incoming calls are sent to a skillset Chapter Setting up skillsetsAbout skillsets Control DN Skillset propertiesSkillset number NameMessage Waiting Indication Delay AnswerMWI ext ExtensionService Mode Expected Wait TimeSetting up a skillset To set up a skillsetRetry Quit OPT Prmpt Next Chng 24HR Next To enable a skillset Enabling a skillsetTo disable a skillset Disabling a skillsetChanging skillset properties To change a skillsetSetting up skillsets MWI ext none EWT ICD hhmmss Tu xxxxa-xxxxp Unconfiguring a skillset To unconfigure a skillset you mustThis display appears momentarily Press to end the session Chapter Setting up skillset mailboxes About skillset mailboxesDetermining a skillset mailbox number Checking which telephone mailbox interface you use Initializing a skillset mailbox To initialize a skillset mailboxTo open a skillset mailbox CallPilot Opening a skillset mailboxTo open a skillset mailbox Norstar Voice Mail Setting up skillset mailboxes To change a skillset mailbox password Skillset mailbox passwordChanging a skillset mailbox password Resetting a skillset mailbox password To reset a skillset mailbox passwordRecording skillset mailbox greetings Examples of Primary and Alternate greetingsTo record a Primary or Alternate skillset mailbox greeting Choosing a Primary or Alternate skillset mailbox greeting To choose a Primary or Alternate skillset mailbox greetingSetting up skillset mailboxes Accept msgsY Recording a Personalized skillset mailbox greeting To record a Personalized skillset mailbox greetingDeleting a Personalized mailbox greeting Checking skillset mailboxes for messages Playing skillset mailbox messages To play skillset mailbox messages Norstar Voice MailPlaying skillset mailbox messages Norstar Voice Mail Option Button Available Description While After PlayingTo play skillset mailbox messages CallPilot To retrieve an erased message CallPilot Retrieving erased messagesTo retrieve an erased message Norstar Voice Mail To reply to an internal caller Norstar Voice Mail Replying to messagesReplying to an internal caller If you use You want to UseTo reply to an internal caller CallPilot To reply to an external caller CallPilot Using the Reply feature to reply to an external callerTo reply to an external caller Norstar Voice Mail Chapter Off-premise Message Notification About Off-premise Message NotificationAssigning an outdial method to a skillset mailbox To assign an outdial method to a skillset mailboxSetting up Off-premise Message Notification Off-premise Message Notification parametersPress AM or ⁄ or PM or ¤ Off-premise Message Notification Start time To set up Off-premise Message Notification to an extension Off-premise Message Notification Stop time To set up Off-premise Message Notification to a pager Example of a destination pager numberRetryok Addok Press AM or ⁄ or PM or ¤ Setup Next Off-premise Message Notification Startstart time To change the destination type Refer to Changing Off-premise Message NotificationTo change the time range or type of message parameters Chngnext Phone EXT Pager Retryok Off-premise Message Notification More dest? Modifypager Off-premise Message Notification Startstart time Retryok Addok Off-premise Message Notification Showxxxx Deleting a destination number To delete a destination numberAdding a destination number To add a destination numberTurning Off-premise Message Notification on or off To turn Off-premise Message Notification on or offOff-premise Message Notification N0025637 Agent properties Chapter Setting up agentsAbout adding agents Adding an agent Agent prioritySetting up agents Priority Changing an agent Adding multiple agents Press Agent Press ADD Assigning an agent to a skillset To assign an agent to a skillsetAssigning several agents to a skillset To assign several agents to a skillsetRemoving agents from a skillset Viewing agents in a skillset You can review the agents in a skillsetLogging an agent off Deleting an agent Resetting an agent password Setting up agents N0025637 Chapter Intelligent Overflow Routing ModeAction Mode Conditions Action Explanation Examples of Intelligent Overflow Routing rulesTransfers to the skillset mailbox Skillset 1 for 2 minutes and 30 seconds and if there Night 0230 Skillset Mailbox Day 0010 Overflow 2, 3 Adding Overflow rules Ssmbx Oflss Othr Changing and viewing Overflow rules Change More Next Deleting Overflow rules To set up did routing for CallPilot 100/150 Chapter Routing table administrationSetting up did routing Fax Detection About types of Routing Table steps Adding a Greeting step Greeting step parametersTo add a Greeting step Chng Disabl Next Chng Disabl OK Adding a Distribute for step Adding a Goto step Adding a Transfer step Extn Mbox Othr Adding a Disconnect step To set up the Day Routing Table example Example of a Day Routing TableRouting table administration Route Table Routing table administration CCR Key 2 Tr Press Chng Press OK Press to end the session To set up the Night Routing Table example Example of a Night Routing TableRouting table administration Greeting type Reviewing Routing Table steps Follow the procedureChanging a routing table Modifying Routing Table steps Erasing a Routing Table Setting the Service Modes for skillsets To set the Service Mode for a skillsetChng View Next Routing table administration N0025637 Chapter Monitoring call activity Monitoring agent calls with Silent MonitorSetting up Silent Monitor on your system To set up Silent MonitorUsing Silent Monitor with Answer DN Monitoring tipsDisplay Description Monitoring skillsetsTo monitor skillsets To monitor calls using a one or two line telephone An example of monitoring skillsetsTaking some Not Ready time Using a memory button to monitor calls waiting in skillsetsUsing Not Ready Programming Not Ready to a memory button Changing your password Logging offSupervisor Help How Supervisor Help worksRequesting agent’s skillsets For information about Refer to Configuring Supervisor HelpHow to handle Supervisor help requests How to handle missed requests An example of retrieving an escalated requestChapter Tips for operating Call Center Agent administrationSkillset administration Call Center greetingsRouting Table administration Call Center general parametersHow to calculate the longest time a caller can be on hold Tips to improve the efficiency of Call Center Plan for busy timesResetting the Operator password Chapter Troubleshooting Call CenterResetting passwords To reset the Operator passwordImportant considerations about how agents use features Agent problemsAgent log on problems Hunt groups Skillset problems Problems changing skillset propertiesChapter Call Center Programming Record For this programming task SeeFeature code name Dialpad buttons Custom Feature Code General Call Center parametersPassword Operator Operator/Business StatusCall Center skillsets Skillset Rules Skillset # ParameterCall Center agents Skillset assignments Skillset name and # Agent ID and name PrioritySkillset mailboxes Routing Tables Line answering Line # Skillset #Call Center Programming Record N0025637 Alert times GlossaryAgent AttendantCall Center Call Center AdministratorClass of Service Call Forward All Calls CfacIntelligent Caller Input Routing, Basic IndicatorGreeting Table Intelligent CLID/DNIS RoutingOff-premise Message Notification Memory button indicatorMessage Waiting Indication MWI Primary alert timeRouting Table Real timeReserved channel SkillsetGlossary N0025637 Index NumericsIndex Destination pager number and message N0025637 Index