Creating a Personal Confidential Mailbox | Oki 5250 guide

Creating a Personal (Confidential) Mailbox

The OKIFAX 5250 has eight personal (confidential) mailboxes.

1Press the Select Function key.

2Press the 9/User Program One Touch key. The display shows

1: FUNC. PROGRAMMING.

3Press 5 on the numeric keypad. The display shows

5:PERSONAL BOX PRG.

4Press the Yes ◀ key. The display shows

PERSONAL BOX NO. [ ].

5Using the numeric keypad, enter the number of the mailbox (1 to 8) you want to use.

6The display asks you to confirm the box number. Press the Yes ◀ key if the number is correct.

7The display shows

PERSONAL BOX [CLOSE].

Press the No ♣ key until CONF appears in the brackets.

!If [CONF] or [POLL] appears, then the box number is already in use as a confidential or bulletin poll mailbox.

8Press the Yes ◀ key to continue.

9Using the numeric keypad, enter the 4-digit password you want to use with your mailbox.

10Press the Yes ◀ key to confirm your entry.

11The fax machine then asks you to enter another mailbox number. To continue programming mailboxes, go back to step 5. When you are finished, press the Select Function key.

94 OKIFAX 5250

Image 94

Oki 5250 manual Creating a Personal Confidential Mailbox, FUNC. Programming, 5PERSONAL BOX PRG, Personal BOX no

Contents

Okifax Handbook Okifax Contents Setting Basic Features Basic Faxing Operations Sending a Fax to a Group CopyingBroadcasting Relay Faxing Working with Dual Access Reports Problem Solving Security User Function Settings SafetyService and Support Dial Parameter Settings Features Introduction Product Options Installation For Your Safety Installation Hints Unpacking Where to Install Your Fax MachineGetting Started What You Should Receive Attaching the Document Stacker Removing the Protective Sheet Installing the Toner Cartridge Okifax Toner Cartridge and Image Drum Unit Handling Emergency First Aid Loading Paper Handbook Connecting the Telephone Line Connecting an External Telephone or Answering Machine Connecting The External Handset Option Handbook Programming Required Information Connecting PowerFCC Telephone Consumer Protection Act Fax Identification 3CLOCK AdjustmentDate and Time Sender ID 1FUNC. Programming Call Back NumberTo Program Your Fax ID 4SYSTEM Data PRG NO=CALL Back no Component Identification Getting to Know Your Fax MachineFront of the Unit Back of the Unit Image Drum Cartridge Locating the Serial NumberInside the Unit Toner Cartridge Control Panel Keys and Indicators Search key Copy keyHyphen key Auto Rec key Hook/V. Request key Auto Dial keyRedial key One Touch labels 13 */Tone key Transmit Resolution/Yes keyAlarm indicator 14 0/Unique key Plus key Stop keyStart key Space key Speed Dial One Touch Keypad Using the One Touch Keys for DialingDelayed TX key List of One Touch Keys with Descriptions Polling key Confidential TX keyRelay Initiate TX key Report Print key Signal Tones 10/Message Print From Memory key Dual Access Setting Basic Features Viewing Your Current Settings Navigating Programming Levels User Function Settings User Function Settings List Sender ID 10 T/F Timer Prog Function no Setting Distinctive RingSetup FAX Ring Call FAX Number NOW Distinctive RING, OFF 13 1’ST Paper Size BROADCAST/MEMORY TX Feeder TXYESLOC. no YESLOC./# Changing Your User Function Settings ECM Function Dial Parameter Settings Dial Parameter Settings List Changing Your Dial Parameter Settings 2DIAL Parameter Service Function Settings List Service Function SettingsChanging Your Service Function Settings Changing the Answering Mode Answering ModeSetting the Answering Mode Changing the Language Manual Receive Mode TEL Answering Mode OptionsAuto Receive Mode FAX Telephone/Fax Automatic Switch Mode T/F Incoming Call Parameters Using Your Fax with an Answering Machine TADMemory Reception Mode MEM Ring Response User Function Setting Distinctive Ring Distinctive Ring User Function Remote Receive User Function Paper Size Settings Monitor Volume User FunctionBuzzer Volume User Function Connecting to a PBX Dial PREFIX, OFF PBX LINE, OFFPBX LINE, on Dial PREFIX, Enter 4DIGITS Guidelines Basic Faxing OperationsPreparing Documents for Faxing Document Size Multiple Page Documents Loading Documents To dial using the numeric keypad Sending a Fax to a Single Location Calling COMMUN. ErrorDialing SENDING/XX.X Real-Time Dialing Search Key DialingRedialing Confirming Results Shortcut Fax Number Programming Stopping a TransmissionNO=5551212 the fax number you entered ID= Receiving Faxes Manually Receiving FaxesNO=LOCATION Canceling Messages Stored in Memory Receiving Faxes in Memory 08CLOSED Network nnn Power Failures and Memory Using Voice Request Answering a Voice Request Initiating a Voice RequestLift HANDSET, Press Voice Request One Touch Faxing Programming Your Speed Dial DirectoryProgramming One Touch Keys NO=FAX NO., ID=LOCATION ID NO=OR Location Location Programming List of One Touch Keys Relay Initiate TX key Chain Dialing Creating a Chain Dial Number Press OT/AD/SRCH KEY Using a Chain Dial NumberAuto Dial Faxing Programming Auto Dial Numbers NO=FAX no ID=LOCATION ID Auto Dial no Copying Quantity and ResolutionMaking Copies Using the Manual Paper Feeder Okifax Sending a Fax to Multiple Locations Broadcasting Performing a Broadcast Operation Okifax What is a Group? Sending a Fax to a Group Add Programming GroupsNumber of your current group Select LOC.S Delete Sending to a Group Select LOC Relay Faxing What is Relay Faxing?Relay Password Relay Initiating Station Relay Key Station Relay Password EnterRelay Password Relay Broadcast Report Enter Remote List noSelect Location Advanced Operations Features and LimitationsSending a Delayed Fax from the Document Feeder Sending a Fax at a Later Date and Time Delayed TX today’s date Sending a Delayed Fax from the Document FeederSending a Delayed Fax from Memory PRG. Start Date Sending a Delayed Fax from Memory Select Locations Canceling a Delayed Transmission Confidential Faxes Security FeatureCommunication Cancel 5PERSONAL BOX PRG Creating a Personal Confidential MailboxFUNC. Programming Personal BOX no PRG. Password Changing Your PasswordPersonal BOX Conf Closing Deleting a Mailbox Sending Confidential Faxes Delete Personal BOX Print Memory MSG.? Receiving Confidential FaxesPrinting Confidential Messages Print Personal BOX What is Standard Polling? Personal Mailboxes Security FeaturePolling Bulletin Poll What is Bulletin Polling?To Cancel Polling Waiting to be Polled NO.=MAIL BOX no Fax on Demand Bulletin PollingOpening a Personal Box for Polling Polling RX, Select Location Loading a Document for Polling What is it? Transmit Preparation What You Can Do While Sending a Fax Working with Dual AccessWhat You Can Do While Receiving a Fax What You Can Do While Making Copies Activity Report ReportsUnderstanding Reports What information does it provide? Broadcast Confirmation Report MCF How to PrintHow to Interpret 1ACTIVITY Report Broadcast Entry Report Configuration Report Confidential Reception Report User Function Settings List Message Confirmation Report MCF Automatic Printout MCFMULTI-LOC Is for MCFSINGLE-LOCIs for MCFMULTI-LOC On Demand Manual Phone Directory Power Outage Report Printing Reports Codes Used in Reports Using 6/Report Print One Touch keyCommunication Codes Service Codes Result Codes Problem Solving Clearing a Document Jam Clearing a Paper Jam Lift the image drum cartridge out and set it aside Handbook Printing a Cleaning Replacing the Toner Cartridge Okifax Handbook For Your Safety Handling the Toner Cartridge Working with the Image Drum Cartridge For Your Safety Handling the Image Drum Change Drum Soon Message When to Replace the Image Drum Cartridge Replacing the Image Drum Cartridge Handbook Okifax Normal Display Resetting the Drum CounterDisplay Panel Messages 0213 nnn Error Messages Paper JAM Printer AlarmPlease Confirm Printer Alarm 4 FAX Paper MIS-FEED Reading the Print Counters Problem ChecklistNothing happens when you press the control panel keys Display is blank Your documents jam in the scanner Your fax machine won’t dial Display shows a communication error You keep getting reports you do not want You sent a fax but it was received completely blankImage received on your fax machine was very poor Your fax machine does not answer the phone or receive faxes Your fax machine will not poll a remote fax machine Your received faxes sometimes look distorted Echo PROTECTION, OFF 23ONE Touch Param Identifying Your Current Firmware Version FirmwareSerial Number of Your Fax Machine Upgrading Your Firmware Rejecting Unsolicited Junk Fax Messages SecurityConfidential Faxes Closed Network Option 1FUNC. Programming Safety Installation Hints Handling the Consumables Operation and MaintenanceToner Cartridge Emergency First Aid Image Drum Cartridge Okidata on the Internet Service and SupportYour Dealer Contacting Okidata Customer Support Supplies Purchasing Supplies and OptionsOptions User Function Settings User Function Settings List Image in MCF TX Mode Default 13 1’ST Paper Size Not Used ECM Function Changing Your User Function Settings Dial Parameter Settings Dial Parameter SettingsDial Parameter Settings List MFTONE/DP Pulse Changing Your Dial Parameter Settings Service Function Settings Service Function Settings List Glossary Database polling. See Polling Handbook Okifax Handbook Okifax Handbook Okifax Handbook Okifax Symbols Index Okifax Handbook Okifax Handbook Okifax Handbook Okifax