Personal Mailboxes Security Feature, Polling | Oki 5250 guide

!If you want to clear the mailbox without waiting for printing, press the Stop key at this point. The display changes to CANCEL. Press the Yes ◀ key to clear the

mail box.

Personal Mailboxes (Security Feature)

A personal mailbox is a security feature of the fax unit. It allows you to send and receive password-protected, confidential faxes into secured memory. It also allows you to perform bulletin polling.

Personal mailboxes may also be referred to as confidential mailboxes.

Your fax unit has eight personal (confidential) mailboxes.

Refer to the “Advanced Operations, Confidential Faxes (Security Feature)” and “Advanced Operations, Polling” sections of this document for more details.

Polling

There are two types of polling: standard and bulletin.

What is Standard Polling?

Normally, when you send faxes, you load documents, select a location, and then press the Start key to begin transmission.

Sometimes it is more useful to load your documents on your fax unit and set it to wait for the receiving fax machine to call and collect them. This is known as setting your unit to be polled, or setting it for polling transmission. Calling a remote fax machine to receive documents someone else has loaded is known as polling or polling reception.

!Plan polling arrangements with the other party in advance, so that everyone is aware of when documents

will be available.

Keep in mind that documents waiting to be polled stay in the document feeder until they have been removed— you won’t be able to use the document feeder for other purposes until polling is completed.

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Oki 5250 manual Personal Mailboxes Security Feature, What is Standard Polling?

Contents

Handbook Okifax Okifax Contents Basic Faxing Operations Setting Basic Features Relay Faxing CopyingBroadcasting Sending a Fax to a Group Reports Working with Dual Access Security Problem Solving Dial Parameter Settings SafetyService and Support User Function Settings Introduction Features Product Options For Your Safety Installation Hints Installation What You Should Receive Where to Install Your Fax MachineGetting Started Unpacking Attaching the Document Stacker Removing the Protective Sheet Installing the Toner Cartridge Okifax Emergency First Aid Toner Cartridge and Image Drum Unit Handling Loading Paper Handbook Connecting the Telephone Line Connecting an External Telephone or Answering Machine Connecting The External Handset Option Handbook Connecting Power Programming Required InformationFCC Telephone Consumer Protection Act Sender ID 3CLOCK AdjustmentDate and Time Fax Identification 4SYSTEM Data PRG Call Back NumberTo Program Your Fax ID 1FUNC. Programming NO=CALL Back no Getting to Know Your Fax Machine Component IdentificationFront of the Unit Back of the Unit Toner Cartridge Locating the Serial NumberInside the Unit Image Drum Cartridge Control Panel Keys and Indicators Auto Rec key Copy keyHyphen key Search key One Touch labels Auto Dial keyRedial key Hook/V. Request key 14 0/Unique key Transmit Resolution/Yes keyAlarm indicator 13 */Tone key Space key Stop keyStart key Plus key List of One Touch Keys with Descriptions Using the One Touch Keys for DialingDelayed TX key Speed Dial One Touch Keypad Report Print key Confidential TX keyRelay Initiate TX key Polling key 10/Message Print From Memory key Signal Tones Dual Access Setting Basic Features Navigating Programming Levels Viewing Your Current Settings User Function Settings List User Function Settings Sender ID 10 T/F Timer Prog Distinctive RING, OFF Setting Distinctive RingSetup FAX Ring Call FAX Number NOW Function no 13 1’ST Paper Size YESLOC./# Feeder TXYESLOC. no BROADCAST/MEMORY TX ECM Function Changing Your User Function Settings Dial Parameter Settings List Dial Parameter Settings 2DIAL Parameter Changing Your Dial Parameter Settings Service Function Settings Service Function Settings ListChanging Your Service Function Settings Changing the Language Answering ModeSetting the Answering Mode Changing the Answering Mode Telephone/Fax Automatic Switch Mode T/F Answering Mode OptionsAuto Receive Mode FAX Manual Receive Mode TEL Ring Response User Function Using Your Fax with an Answering Machine TADMemory Reception Mode MEM Incoming Call Parameters Distinctive Ring User Function Setting Distinctive Ring Remote Receive User Function Connecting to a PBX Monitor Volume User FunctionBuzzer Volume User Function Paper Size Settings Dial PREFIX, Enter 4DIGITS PBX LINE, OFFPBX LINE, on Dial PREFIX, OFF Document Size Basic Faxing OperationsPreparing Documents for Faxing Guidelines Loading Documents Multiple Page Documents Sending a Fax to a Single Location To dial using the numeric keypad SENDING/XX.X COMMUN. ErrorDialing Calling Confirming Results Search Key DialingRedialing Real-Time Dialing Stopping a Transmission Shortcut Fax Number ProgrammingNO=5551212 the fax number you entered ID= Receiving Faxes Receiving Faxes ManuallyNO=LOCATION Receiving Faxes in Memory Canceling Messages Stored in Memory 08CLOSED Network nnn Using Voice Request Power Failures and Memory Initiating a Voice Request Answering a Voice RequestLift HANDSET, Press Voice Request Programming Your Speed Dial Directory One Touch FaxingProgramming One Touch Keys NO=FAX NO., ID=LOCATION ID Location Programming NO=OR Location List of One Touch Keys Relay Initiate TX key Creating a Chain Dial Number Chain Dialing Programming Auto Dial Numbers Using a Chain Dial NumberAuto Dial Faxing Press OT/AD/SRCH KEY Auto Dial no NO=FAX no ID=LOCATION ID Quantity and Resolution CopyingMaking Copies Using the Manual Paper Feeder Okifax Performing a Broadcast Operation Sending a Fax to Multiple Locations Broadcasting Okifax Sending a Fax to a Group What is a Group? Delete Programming GroupsNumber of your current group Select LOC.S Add Select LOC Sending to a Group Relay Initiating Station What is Relay Faxing?Relay Password Relay Faxing Relay Broadcast Report Relay Password EnterRelay Password Relay Key Station Remote List no EnterSelect Location Sending a Fax at a Later Date and Time Features and LimitationsSending a Delayed Fax from the Document Feeder Advanced Operations PRG. Start Date Sending a Delayed Fax from the Document FeederSending a Delayed Fax from Memory Delayed TX today’s date Sending a Delayed Fax from Memory Select Locations Confidential Faxes Security Feature Canceling a Delayed TransmissionCommunication Cancel Personal BOX no Creating a Personal Confidential MailboxFUNC. Programming 5PERSONAL BOX PRG Changing Your Password PRG. PasswordPersonal BOX Conf Closing Deleting a Mailbox Delete Personal BOX Sending Confidential Faxes Print Personal BOX Receiving Confidential FaxesPrinting Confidential Messages Print Memory MSG.? Personal Mailboxes Security Feature What is Standard Polling?Polling Waiting to be Polled What is Bulletin Polling?To Cancel Polling Bulletin Poll Polling RX, Select Location Fax on Demand Bulletin PollingOpening a Personal Box for Polling NO.=MAIL BOX no Loading a Document for Polling Transmit Preparation What is it? Working with Dual Access What You Can Do While Sending a FaxWhat You Can Do While Receiving a Fax What You Can Do While Making Copies What information does it provide? ReportsUnderstanding Reports Activity Report 1ACTIVITY Report How to PrintHow to Interpret Broadcast Confirmation Report MCF Broadcast Entry Report Confidential Reception Report Configuration Report User Function Settings List Automatic Printout Message Confirmation Report MCF On Demand Manual Is for MCFSINGLE-LOCIs for MCFMULTI-LOC MCFMULTI-LOC Phone Directory Power Outage Report Printing Reports Using 6/Report Print One Touch key Codes Used in ReportsCommunication Codes Result Codes Service Codes Clearing a Document Jam Problem Solving Clearing a Paper Jam Lift the image drum cartridge out and set it aside Handbook Printing a Cleaning Replacing the Toner Cartridge Okifax Handbook Working with the Image Drum Cartridge For Your Safety Handling the Toner Cartridge Change Drum Soon Message For Your Safety Handling the Image Drum Replacing the Image Drum Cartridge When to Replace the Image Drum Cartridge Handbook Okifax 0213 nnn Resetting the Drum CounterDisplay Panel Messages Normal Display Error Messages Paper MIS-FEED Printer AlarmPlease Confirm Printer Alarm 4 FAX Paper JAM Display is blank Problem ChecklistNothing happens when you press the control panel keys Reading the Print Counters Your fax machine won’t dial Your documents jam in the scanner Display shows a communication error You sent a fax but it was received completely blank You keep getting reports you do not wantImage received on your fax machine was very poor Your fax machine does not answer the phone or receive faxes Your received faxes sometimes look distorted Your fax machine will not poll a remote fax machine 23ONE Touch Param Echo PROTECTION, OFF Upgrading Your Firmware FirmwareSerial Number of Your Fax Machine Identifying Your Current Firmware Version Closed Network Option SecurityConfidential Faxes Rejecting Unsolicited Junk Fax Messages 1FUNC. Programming Installation Hints Safety Operation and Maintenance Handling the ConsumablesToner Cartridge Image Drum Cartridge Emergency First Aid Contacting Okidata Customer Support Service and SupportYour Dealer Okidata on the Internet Purchasing Supplies and Options SuppliesOptions User Function Settings List User Function Settings Image in MCF TX Mode Default 13 1’ST Paper Size Not Used ECM Function Changing Your User Function Settings Dial Parameter Settings Dial Parameter SettingsDial Parameter Settings List MFTONE/DP Pulse Changing Your Dial Parameter Settings Service Function Settings List Service Function Settings Glossary Database polling. See Polling Handbook Okifax Handbook Okifax Handbook Okifax Handbook Okifax Index Symbols Okifax Handbook Okifax Handbook Okifax Handbook Okifax