Oki 5250 manual Receiving Confidential Faxes, Printing Confidential Messages, Print Memory MSG.?

Receiving Confidential Faxes

If you need to receive a fax that should not be seen by anyone else, have the person send the message from another Oki fax- capable unit as a confidential fax.

In order to do this, you must first set up a confidential mailbox. Refer to the “Creating a Personal (Confidential) Mailbox” section of this handbook.

Then, give your mailbox number to the person sending the message.

An incoming confidential fax is stored in memory until you enter the password. It will not print until the password is provided.

Printing Confidential Messages

Each time your fax machine receives a confidential message, it automatically prints a confidential reception report that tells you which mailbox number received the message.

To print a received confidential fax:

1Press the Select Function key.

2Press the 10/Message Print from Memory One Touch key. The display shows

PRINT MEMORY MSG.?

3Press the No ♣ key. The display shows

PRINT PERSONAL BOX.

4Press the Yes ◀ key. The display shows

PERSONAL BOX NO. [ ].

5Using the numeric keypad, enter the number of the mail box you want to print from. The display shows

PRG. PASSWORD [ ].

!If no message is stored in that mail box, the display shows NO DATA IN MEMORY.

6Using the numeric keypad, enter the 4-digit password for the mail box you want to print from.

7Press the Yes ◀ key. The message prints.

98 OKIFAX 5250