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Brother MFC-9550 manual Introduction, Message Manager Mode

Models: MFC-9550

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C10H A P T E R T E N87

Message

Manager

(Only for MFC-9550)

Introduction

This section provides you with information about how to operate the

Message Manager features of your MFC-9550.

Your machine has been designed to be user friendly. You will find a function chart in chap. 3 that shows you the easy button presses you can perform to access all programmed features.

Voice Doc.

Record Erase Play

Message Manager Mode

See “Recording the Message Manager’s Outgoing Message” in this chapter

Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 20 minutes of voice messages, or up to 130 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used. Memory is shared between fax and voice messages, which are stored on a “first-come, first-served” basis. Any voice or fax message can be retrieved remotely.

You must record an Outgoing Message in order to use the Message Manager Mode.

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Brother MFC-9550 manual Introduction, Message Manager Mode

Contents

Page Product Description Important Safety Warning Request to Install Sockets Table of Contents Operation from an External or Extension Telephone Iii Recording the Message Manager’s Outgoing Message 100 113 Vii Viii Resident Fonts For MFC-9550 OnlyPage Introduction UsingThis ManualFinding Information Features Offered by your Multi-Function Centre Symbols Used In This ManualAbout Fax Machines ECM Error Correction Mode Fax Tones and HandshakeMFC-9050 Control Panel Overview 9O5OStop MFC-9550 Control Panel Overview 34 31 33 30 29 35 28 27 26 25Play A P T E R O N E Installation Packing ListOnly for MFC-9550 Only for MFC-9050Choosing a Location Assembly Install the Drum Unit Assembly With Toner CartridgeDo not remove starter sheet Installation Setting Up the machine SleepInstallation A P T E R T W O Loading Paper Attaching Dust Cover Multi-Line Connections PABXs Ringer Equivalence Number RENUsing Extension Telephones Sequence ConnectionsConnecting an External Telephone Outgoing Message OGM of External TADOn-Screen Programming Function ModeUser-Friendly Programming Function Selection Table Alternating DisplaysFAX NO. & Start Copy Press Copy Setup Send Remaining Jobs Remote FAX Chapter Getting Started Setting the Dialling Mode Tone/PulseDiallingtone Diallingpulse Setting the Date and Time Setting the Station IDTEL FAXName Entering Text Inserting spacesMaking corrections Repeating lettersSetting the Beeper Volume Setting PabxSpecial characters and symbols Pabx and TransferSleep Mode Setting the Clock ChangeTo Summer Time ? Select & SET Setting the Ring Volume Setting the Speaker VolumeMemory Storage A P T E R F O U R Select Answer Mode Setup ReceiveBasic Receiving Operations Automatic Fax Only Reception Fax Mode Manual Reception Manual ModeTAD Setting the F/T Ring Time Setting the Ring DelayRing TIME30 SEC A P T E R F I V E Printing a Reduced Incoming Document Fax DetectReduction If the Memory Reception setting is on at this time… If the Memory Reception setting is OFF at this time…Reception into Memory MEM.RECEIVESetting the Print Density Toner SaveAdvanced Receiving Operations For Fax/Tel F/T Mode OnlyOperation from an External or Extension Telephone Changing Remote Codes Remote ACT.ONACT.CODE*51 DEACT.CODE#51Set the Caller ID to on Advantages of Caller IDCaller Idon Select & SET For BusinessCaller ID Appears on the Display When Your Telephone Rings How Does the Caller ID Work?Selecting a Caller ID from the Memory for Call Reply Caller ID is Stored in Your Machine’s MemoryPress Start KEY Dialling TelephoneTo Activate Certain Network Services When Using Call Reply Call Reply to DDI numbers via Caller IDClearing the Caller ID Stored in Memory PollingPrinting Caller ID List Secure PollingSetup for Polling Receive Setup for Polling Receive with Secure CodePollingstandard Select & SET Enter FAX no Online Then Press StartSetup Delayed Polling Receive Enter FAX no Then Press StartPollingstandard Sequential PollingAccepted Dialling Setting PC Interface Mode Only for MFC-9550 PC InterfaceSetup Send BeforeYou BeginContrast ResolutionAccepted Next Automatic Transmission Manual Transmission For MFC-9550Fax Redial Dual AccessReal Time Transmission Real Time TX Real Time TxonBasic Sending Operations Composing an Electronic CoverCover Page for Next Fax Only Please Call Urgent ConfidentialUser Defined Always Send Cover Coverpageoff CoverpageonUsing a Printed Cover Cover Page MessageAdvanced Sending Operations Overseas ModeComposingYour Own Comments Call Reservation Call Reserveoff Call ReserveonPrint Sample Call Back Message Call Messageoff Call MessageonDelayed Transmission Timer DOC 2.MEMORYBroadcasting Press Help/BroadcastMultiple Resolution Transmission Setup for Polling TransmitSetup for Polling Transmit with Secure Code Cancelling a Scheduled Job in Memory Cancelling a Job While Scanning the DocumentRemaining Jobs #02 Sales Report Clear 2.QUIT Interrupting Delayed Fax and Polling Transmit JobsInsert Document Storing Numbers for Easy Dialling Setup Quick-Dial NumbersStoring One Touch Dial Numbers SPEED-DIAL? # Storing Speed Dial NumbersEnter & SET Changing One Touch Speed Dial Numbers Setting Up Groups for BroadcastingChange 2.QUIT Select ONE-TOUCH Setup Groupgo Enter & SETName Enter & SET Using the Unit with AN EXT. TEL Only for MFC-9050 Telephone Voice OperationMaking Voice Calls Manual DiallingSpeed Dialling Mute Only for MFC-9550Pause On Hook DiallingSearching Telephone Index Chain DiallingFax/Tel F/T Mode Tone/PulseTel Key Only for MFC-9050Remote Fax Options Fax ForwardingProgramming a Fax Forwarding Number FAX FwdonSetting Fax Storage Changing the Remote Access CodeFAX Storageoff Select & SET Erase ALL DOC?Using Your Remote Access Code Remote CommandsRemote Retrieval Long beep--Fax messages No long beep--No messagesTurn Fax Storage ON--Press6 Fax messages--Press1Retrieving the Memory Status List Retrieving Fax MessagesChanging the Fax Forwarding Number Message Manager Message Manager ModeIntroduction Flexible Memory Settings Message Store Setting Up Message ManagerSetting the Message Store Docoff Select & SETVoiceon Select & SET TAD Message Select & SETListening to the Outgoing Message OGM Activating Message Manager ModeErasing the Outgoing Message OGM What Happens When the Memory Is Full Message IndicatorVOICE03 DOC02 Online Printing a Fax Message Playing Voice Messages and MemosPrint DOC? Backup Printing Option Backup Printon Select & SETErasing Messages Erase this MSG.?Setting the Maximum Time for Incoming Messages Setting the Toll SaverErase ALL VOICE? Select & SET Message 35 SEC Select & SETRecording a Memo ICM Recording Monitor Call ScreeningRecording a Conversation Fax Forwarding/Paging Programming a Fax Forwarding NumberRecording the Paging Outgoing Message OGM FAX ForwardProgramming the Paging Number Paging MSGPaging PAG# Enter & SETUsing the Remote Access Code Changing the Remote Access CodeRemote Control Commands Remote control commands Detail OperationH a P T E R T E N S S a G E M a N a G E R O N L Y F O R M F C 9 5 5 0 H a P T E R T E N Machine Settings and Journal TEL. Index System Setup Memory StatusPrinting Reports Xmit Report Journal QUICK-DIALTo Print a Report Transmission Verification Xmit ReportJournal Period Journal PeriodI N T I N G R E P O R T S H a P T E R E L E V E N UsingYour Machine as a Copier Making CopiesMaking a Single Copy Making Multiple CopiesStacking Multiple Copies Sorting Multiple CopiesReducing and Enlarging Copies Copying a PhotographH a P T E R T W E L V E Setting Up Machine Computer to Work Together Connecting the machine toYour ComputerH a P T E R T H I R T E E N Loading the Printer Driver forYour MFC-9050 Computer RequirementsInstalling MFC-9050 Printer Driver If you are using Windows NT Workstation VersionPage If you are using Windows 3.1 or If you are using Windows 95 orSoftware for your MFC-9550 Installing the Software/Drivers under WindowsSoftware/Drivers H a P T E R T H I R T E E N Installing the Maintenance Utility on MS-DOS How to Use the MFC withYour DOS Application SoftwareHP LaserJet IIP HP LaserJetInstalling the Remote Printer Console What Does the Remote Printer Console Do?Remote Printer Console Main Program Printer Status Monitor ProgramUsing the Remote Printer Console Main Program H a P T E R T H I R T E E N Using the machine as a Printer Special Printing FeaturesWindows Printing Alternate Printer Emulation Support Only for MFC-9550Printing FromYour PC Bi-directional Parallel InterfaceEnhanced Memory Management Multi-Purpose Sheet FeederTwo-Sided Printing Manual Duplexing Loading EnvelopesLoading one sheet of paper Manual Feed SlotLoading more than one sheet of paper Simultaneous Printing/Faxing Printer Operation KeysPaper Tray On/Off Line KeyTest/Reset Key Printing the Print Configuration List Only for MFC-9550Print Priority Key Printing the Internal Font List Only for MFC-9550Reset 2.QUIT Restoring Factory Default Settings Only for MFC-9550SET 2.QUIT Acceptable Paper Paper Type Paper SizeOptional Accessories Memory BoardOptional Memory for the Printer & Fax Operations For the PrinterInstalling the Optional Memory Board Model Name Optional Memory TotalT I O N a L a C C E S S O R I E S H a P T E R F I F T E E N Important Safety Instructions InformationIEC 825 Specification ForYour Safety Radio Interference For 220-240 V Model OnlyDisconnect device IEC 825 Laser ClassManufactured at Babt Approval H a P T E R S I X T E E N Troubleshooting Error MessagesCooling Down Printer JAM Document Jam Printer JamClearing a Paper Jam in the Multi-purpose Sheet Feeder Clearing a Paper Jam near the Drum UnitClearing a Paper Jam in the Fuser Unit If You Are Having Difficulty with Your machine Difficulty SuggestionsWindows Setup Printing Difficulties Remained Data Copy Quality Difficulties Print Quality If the machine has not been used for a long time. a Bi-Directional Parallel Ports nibble and byte modes HP LaserJet series II, IID, IIP, IIP+, III, Iiid or Iiip Brother HL-6/6V/10h/630series/660series/960/1260/ WL-660HP LaserJet 4 Plus NEC SuperScript 610/660Epson ActionLaser 1100 Lexmark WinWriterGraphics or text is missing when the document is printed Packing and Shipping the Machine Plastic Bag Drum Unit Toner Cartridge Regular Maintenance Cleaning the ScannerCleaning the Printer Cleaning the Drum Unit Toner Empty Indicator Replacing the Toner CartridgeSteps for Replacing Toner Cartridge Toner Cartridge Drum Unit New Toner Cartridge Top Cover Drum Unit Replacing the Drum Unit Toner Cartridge Drum Unit Gently rock the new drum from side to side five or six times Troubleshooting a N D M a I N T E N a N C E H a P T E R S E V E N T E E N Specifications Fax SpecificationsPrinter Specifications Electrical and Environment Parallel Interface Specifications Resident Fonts For MFC-9550 OnlySymbol SETS/CHARACTER Sets HP modeH a P T E R E I G H T E E N Glossary L O S S a R Y O S S a R Y L O S S a R Y O S S a R Y L O S S a R Y Index Function Selection Table 24, 25, 26, 27 Telephone Answering Device N D E Accessory List Model NameRemote Commands Declaration of Conformity