Message Manager, Introduction | Brother MFC-9550 manual

C10H A P T E R T E N87

Message

Manager

(Only for MFC-9550)

Introduction

This section provides you with information about how to operate the

Message Manager features of your MFC-9550.

Your machine has been designed to be user friendly. You will find a function chart in chap. 3 that shows you the easy button presses you can perform to access all programmed features.

Voice Doc.

Record Erase Play

Message Manager Mode

See “Recording the Message Manager’s Outgoing Message” in this chapter

Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 20 minutes of voice messages, or up to 130 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used. Memory is shared between fax and voice messages, which are stored on a “first-come, first-served” basis. Any voice or fax message can be retrieved remotely.

You must record an Outgoing Message in order to use the Message Manager Mode.

Image 100

Brother MFC-9550 manual Introduction, Message Manager Mode

Contents

Page Product Description Important Safety Warning Request to Install Sockets Table of Contents Operation from an External or Extension Telephone Iii Recording the Message Manager’s Outgoing Message 100 113 Vii Viii Resident Fonts For MFC-9550 OnlyPage Introduction UsingThis ManualFinding Information Features Offered by your Multi-Function Centre Symbols Used In This ManualAbout Fax Machines ECM Error Correction Mode Fax Tones and Handshake MFC-9050 Control Panel Overview 9O5O Stop MFC-9550 Control Panel Overview 34 31 33 30 29 35 28 27 26 25 Play A P T E R O N E Installation Packing ListOnly for MFC-9550 Only for MFC-9050 Choosing a Location Assembly Install the Drum Unit Assembly With Toner Cartridge Do not remove starter sheet Installation Setting Up the machine Sleep Installation A P T E R T W O Loading Paper Attaching Dust Cover Multi-Line Connections PABXs Ringer Equivalence Number REN Using Extension Telephones Sequence Connections Connecting an External Telephone Outgoing Message OGM of External TAD On-Screen Programming Function ModeUser-Friendly Programming Function Selection Table Alternating DisplaysFAX NO. & Start Copy Press Copy Setup Send Remaining Jobs Remote FAX Chapter Getting Started Setting the Dialling Mode Tone/PulseDiallingtone Diallingpulse Setting the Date and Time Setting the Station ID TEL FAXName Entering Text Inserting spacesMaking corrections Repeating letters Setting the Beeper Volume Setting PabxSpecial characters and symbols Pabx and Transfer Sleep Mode Setting the Clock ChangeTo Summer Time ? Select & SET Setting the Ring Volume Setting the Speaker VolumeMemory Storage A P T E R F O U R Select Answer Mode Setup ReceiveBasic Receiving Operations Automatic Fax Only Reception Fax Mode Manual Reception Manual ModeTAD Setting the F/T Ring Time Setting the Ring DelayRing TIME30 SEC A P T E R F I V E Printing a Reduced Incoming Document Fax DetectReduction If the Memory Reception setting is on at this time… If the Memory Reception setting is OFF at this time…Reception into Memory MEM.RECEIVE Setting the Print Density Toner Save Advanced Receiving Operations For Fax/Tel F/T Mode OnlyOperation from an External or Extension Telephone Changing Remote Codes Remote ACT.ONACT.CODE*51 DEACT.CODE#51 Set the Caller ID to on Advantages of Caller IDCaller Idon Select & SET For Business Caller ID Appears on the Display When Your Telephone Rings How Does the Caller ID Work?Selecting a Caller ID from the Memory for Call Reply Caller ID is Stored in Your Machine’s Memory Press Start KEY Dialling Telephone To Activate Certain Network Services When Using Call Reply Call Reply to DDI numbers via Caller ID Clearing the Caller ID Stored in Memory PollingPrinting Caller ID List Secure Polling Setup for Polling Receive Setup for Polling Receive with Secure CodePollingstandard Select & SET Enter FAX no Online Then Press Start Setup Delayed Polling Receive Enter FAX no Then Press Start Pollingstandard Sequential PollingAccepted Dialling Setting PC Interface Mode Only for MFC-9550 PC Interface Setup Send BeforeYou Begin Contrast ResolutionAccepted Next Automatic Transmission Manual Transmission For MFC-9550 Fax Redial Dual AccessReal Time Transmission Real Time TX Real Time Txon Basic Sending Operations Composing an Electronic CoverCover Page for Next Fax Only Please Call Urgent Confidential User Defined Always Send Cover Coverpageoff Coverpageon Using a Printed Cover Cover Page Message Advanced Sending Operations Overseas ModeComposingYour Own Comments Call Reservation Call Reserveoff Call Reserveon Print Sample Call Back Message Call Messageoff Call Messageon Delayed Transmission Timer DOC 2.MEMORY Broadcasting Press Help/Broadcast Multiple Resolution Transmission Setup for Polling Transmit Setup for Polling Transmit with Secure Code Cancelling a Scheduled Job in Memory Cancelling a Job While Scanning the DocumentRemaining Jobs #02 Sales Report Clear 2.QUIT Interrupting Delayed Fax and Polling Transmit JobsInsert Document Storing Numbers for Easy Dialling Setup Quick-Dial NumbersStoring One Touch Dial Numbers SPEED-DIAL? # Storing Speed Dial NumbersEnter & SET Changing One Touch Speed Dial Numbers Setting Up Groups for BroadcastingChange 2.QUIT Select ONE-TOUCH Setup Groupgo Enter & SETName Enter & SET Using the Unit with AN EXT. TEL Only for MFC-9050 Telephone Voice OperationMaking Voice Calls Manual Dialling Speed Dialling Mute Only for MFC-9550Pause On Hook Dialling Searching Telephone Index Chain Dialling Fax/Tel F/T Mode Tone/PulseTel Key Only for MFC-9050 Remote Fax Options Fax ForwardingProgramming a Fax Forwarding Number FAX Fwdon Setting Fax Storage Changing the Remote Access CodeFAX Storageoff Select & SET Erase ALL DOC? Using Your Remote Access Code Remote CommandsRemote Retrieval Long beep--Fax messages No long beep--No messages Turn Fax Storage ON--Press6 Fax messages--Press1 Retrieving the Memory Status List Retrieving Fax Messages Changing the Fax Forwarding Number Message Manager Message Manager ModeIntroduction Flexible Memory Settings Message Store Setting Up Message Manager Setting the Message Store Docoff Select & SETVoiceon Select & SET TAD Message Select & SET Listening to the Outgoing Message OGM Activating Message Manager ModeErasing the Outgoing Message OGM What Happens When the Memory Is Full Message IndicatorVOICE03 DOC02 Online Printing a Fax Message Playing Voice Messages and MemosPrint DOC? Backup Printing Option Backup Printon Select & SETErasing Messages Erase this MSG.? Setting the Maximum Time for Incoming Messages Setting the Toll SaverErase ALL VOICE? Select & SET Message 35 SEC Select & SET Recording a Memo ICM Recording Monitor Call ScreeningRecording a Conversation Fax Forwarding/Paging Programming a Fax Forwarding NumberRecording the Paging Outgoing Message OGM FAX Forward Programming the Paging Number Paging MSGPaging PAG# Enter & SET Using the Remote Access Code Changing the Remote Access Code Remote Control Commands Remote control commands Detail Operation H a P T E R T E N S S a G E M a N a G E R O N L Y F O R M F C 9 5 5 0 H a P T E R T E N Machine Settings and Journal TEL. Index System Setup Memory StatusPrinting Reports Xmit Report Journal QUICK-DIAL To Print a Report Transmission Verification Xmit ReportJournal Period Journal Period I N T I N G R E P O R T S H a P T E R E L E V E N UsingYour Machine as a Copier Making Copies Making a Single Copy Making Multiple CopiesStacking Multiple Copies Sorting Multiple Copies Reducing and Enlarging Copies Copying a Photograph H a P T E R T W E L V E Setting Up Machine Computer to Work Together Connecting the machine toYour Computer H a P T E R T H I R T E E N Loading the Printer Driver forYour MFC-9050 Computer Requirements Installing MFC-9050 Printer Driver If you are using Windows NT Workstation VersionPage If you are using Windows 3.1 or If you are using Windows 95 or Software for your MFC-9550 Installing the Software/Drivers under WindowsSoftware/Drivers H a P T E R T H I R T E E N Installing the Maintenance Utility on MS-DOS How to Use the MFC withYour DOS Application SoftwareHP LaserJet IIP HP LaserJet Installing the Remote Printer Console What Does the Remote Printer Console Do?Remote Printer Console Main Program Printer Status Monitor Program Using the Remote Printer Console Main Program H a P T E R T H I R T E E N Using the machine as a Printer Special Printing FeaturesWindows Printing Alternate Printer Emulation Support Only for MFC-9550 Printing FromYour PC Bi-directional Parallel InterfaceEnhanced Memory Management Multi-Purpose Sheet Feeder Two-Sided Printing Manual Duplexing Loading Envelopes Loading one sheet of paper Manual Feed SlotLoading more than one sheet of paper Simultaneous Printing/Faxing Printer Operation KeysPaper Tray On/Off Line Key Test/Reset Key Printing the Print Configuration List Only for MFC-9550Print Priority Key Printing the Internal Font List Only for MFC-9550 Reset 2.QUIT Restoring Factory Default Settings Only for MFC-9550SET 2.QUIT Acceptable Paper Paper Type Paper Size Optional Accessories Memory BoardOptional Memory for the Printer & Fax Operations For the Printer Installing the Optional Memory Board Model Name Optional Memory Total T I O N a L a C C E S S O R I E S H a P T E R F I F T E E N Important Safety Instructions Information IEC 825 Specification ForYour Safety Radio Interference For 220-240 V Model Only Disconnect device IEC 825 Laser ClassManufactured at Babt Approval H a P T E R S I X T E E N Troubleshooting Error Messages Cooling Down Printer JAM Document Jam Printer Jam Clearing a Paper Jam in the Multi-purpose Sheet Feeder Clearing a Paper Jam near the Drum Unit Clearing a Paper Jam in the Fuser Unit If You Are Having Difficulty with Your machine Difficulty Suggestions Windows Setup Printing Difficulties Remained Data Copy Quality Difficulties Print Quality If the machine has not been used for a long time. a Bi-Directional Parallel Ports nibble and byte modes HP LaserJet series II, IID, IIP, IIP+, III, Iiid or Iiip Brother HL-6/6V/10h/630series/660series/960/1260/ WL-660 HP LaserJet 4 Plus NEC SuperScript 610/660Epson ActionLaser 1100 Lexmark WinWriter Graphics or text is missing when the document is printed Packing and Shipping the Machine Plastic Bag Drum Unit Toner Cartridge Regular Maintenance Cleaning the Scanner Cleaning the Printer Cleaning the Drum Unit Toner Empty Indicator Replacing the Toner Cartridge Steps for Replacing Toner Cartridge Toner Cartridge Drum Unit New Toner Cartridge Top Cover Drum Unit Replacing the Drum Unit Toner Cartridge Drum Unit Gently rock the new drum from side to side five or six times Troubleshooting a N D M a I N T E N a N C E H a P T E R S E V E N T E E N Specifications Fax Specifications Printer Specifications Electrical and Environment Parallel Interface Specifications Resident Fonts For MFC-9550 Only Symbol SETS/CHARACTER Sets HP mode H a P T E R E I G H T E E N Glossary L O S S a R Y O S S a R Y L O S S a R Y O S S a R Y L O S S a R Y Index Function Selection Table 24, 25, 26, 27 Telephone Answering Device N D E Accessory List Model Name Remote Commands Declaration of Conformity