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Brother MFC-9550 manual Basic Sending Operations, Composing an Electronic Cover

Models: MFC-9550

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60	C H A P T E R S I X

Basic Sending Operations

See “Setup Quick-Dial Numbers” chap. 7

See “Setting Station ID” chap. 4

Composing an Electronic Cover Page

The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory, if you have used this feature to start the call. If you’re dialling manually, the name is left blank.

The cover page indicates the fax is from your Station ID, and the number of pages you’re sending. If you have COVERPG SETUP set to ON (Function menu 3-1), the number of pages remains blank.

You can select a comment to include on your cover page, or you can select NOTE OFF if you do not wish to include a comment.

1.NOTE OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

As well as using one of the comments above, you can also enter up to two customized messages, each 27 characters long. Use the chart of “Entering Text” in chap. 4 to help enter characters.

Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover page and cover page comments in advance, the Cover Page Setup and Cover Page Message functions will change their default settings.

Cover Page for Next Fax Only

Make sure Station ID is set up (chap. 4). This feature does not work without the Station ID.

You can set the machine to send a cover page with a particular document. This cover page will include the number of pages in your document.

1Insert the document in the feeder.

Image 73

Brother MFC-9550 manual Basic Sending Operations, Composing an Electronic Cover, Cover Page for Next Fax Only

Contents

Page Product Description Important Safety Warning Request to Install Sockets Table of Contents Operation from an External or Extension Telephone Iii Recording the Message Manager’s Outgoing Message 100 113 Vii Resident Fonts For MFC-9550 Only ViiiPage Introduction UsingThis ManualFinding Information Features Offered by your Multi-Function Centre Symbols Used In This ManualAbout Fax Machines Fax Tones and Handshake ECM Error Correction Mode 9O5O MFC-9050 Control Panel Overview Stop 34 31 33 30 29 35 28 27 26 25 MFC-9550 Control Panel Overview Play A P T E R O N E Packing List InstallationOnly for MFC-9550 Only for MFC-9050 Choosing a Location Install the Drum Unit Assembly With Toner Cartridge Assembly Do not remove starter sheet Installation Sleep Setting Up the machine Installation A P T E R T W O Loading Paper Attaching Dust Cover Ringer Equivalence Number REN Multi-Line Connections PABXs Using Extension Telephones Connections Sequence Outgoing Message OGM of External TAD Connecting an External Telephone On-Screen Programming Function ModeUser-Friendly Programming Function Selection Table Alternating DisplaysFAX NO. & Start Copy Press Copy Setup Send Remaining Jobs Remote FAX Chapter Getting Started Setting the Dialling Mode Tone/PulseDiallingtone Diallingpulse Setting the Station ID Setting the Date and Time TEL FAXName Inserting spaces Entering TextMaking corrections Repeating letters Setting Pabx Setting the Beeper VolumeSpecial characters and symbols Pabx and Transfer Sleep Mode Setting the Clock ChangeTo Summer Time ? Select & SET Setting the Ring Volume Setting the Speaker VolumeMemory Storage A P T E R F O U R Select Answer Mode Setup ReceiveBasic Receiving Operations Automatic Fax Only Reception Fax Mode Manual Reception Manual ModeTAD Setting the F/T Ring Time Setting the Ring DelayRing TIME30 SEC A P T E R F I V E Printing a Reduced Incoming Document Fax DetectReduction If the Memory Reception setting is OFF at this time… If the Memory Reception setting is on at this time…Reception into Memory MEM.RECEIVE Toner Save Setting the Print Density Advanced Receiving Operations For Fax/Tel F/T Mode OnlyOperation from an External or Extension Telephone Remote ACT.ON Changing Remote CodesACT.CODE*51 DEACT.CODE#51 Advantages of Caller ID Set the Caller ID to onCaller Idon Select & SET For Business How Does the Caller ID Work? Caller ID Appears on the Display When Your Telephone RingsSelecting a Caller ID from the Memory for Call Reply Caller ID is Stored in Your Machine’s Memory Dialling Telephone Press Start KEY Call Reply to DDI numbers via Caller ID To Activate Certain Network Services When Using Call Reply Polling Clearing the Caller ID Stored in MemoryPrinting Caller ID List Secure Polling Setup for Polling Receive with Secure Code Setup for Polling ReceivePollingstandard Select & SET Enter FAX no Online Then Press Start Enter FAX no Then Press Start Setup Delayed Polling Receive Pollingstandard Sequential PollingAccepted Dialling PC Interface Setting PC Interface Mode Only for MFC-9550 BeforeYou Begin Setup Send Contrast ResolutionAccepted Next Manual Transmission For MFC-9550 Automatic Transmission Fax Redial Dual AccessReal Time Transmission Real Time Txon Real Time TX Composing an Electronic Cover Basic Sending OperationsCover Page for Next Fax Only Please Call Urgent Confidential User Defined Coverpageoff Coverpageon Always Send Cover Cover Page Message Using a Printed Cover Advanced Sending Operations Overseas ModeComposingYour Own Comments Call Reserveoff Call Reserveon Call Reservation Call Messageoff Call Messageon Print Sample Call Back Message DOC 2.MEMORY Delayed Transmission Timer Press Help/Broadcast Broadcasting Setup for Polling Transmit Multiple Resolution Transmission Setup for Polling Transmit with Secure Code Cancelling a Scheduled Job in Memory Cancelling a Job While Scanning the DocumentRemaining Jobs #02 Sales Report Clear 2.QUIT Interrupting Delayed Fax and Polling Transmit JobsInsert Document Storing Numbers for Easy Dialling Setup Quick-Dial NumbersStoring One Touch Dial Numbers SPEED-DIAL? # Storing Speed Dial NumbersEnter & SET Changing One Touch Speed Dial Numbers Setting Up Groups for BroadcastingChange 2.QUIT Select ONE-TOUCH Setup Groupgo Enter & SETName Enter & SET Telephone Voice Operation Using the Unit with AN EXT. TEL Only for MFC-9050Making Voice Calls Manual Dialling Mute Only for MFC-9550 Speed DiallingPause On Hook Dialling Chain Dialling Searching Telephone Index Tone/Pulse Fax/Tel F/T ModeTel Key Only for MFC-9050 Fax Forwarding Remote Fax OptionsProgramming a Fax Forwarding Number FAX Fwdon Changing the Remote Access Code Setting Fax StorageFAX Storageoff Select & SET Erase ALL DOC? Remote Commands Using Your Remote Access CodeRemote Retrieval Long beep--Fax messages No long beep--No messages Fax messages--Press1 Turn Fax Storage ON--Press6 Retrieving Fax Messages Retrieving the Memory Status List Changing the Fax Forwarding Number Message Manager Message Manager ModeIntroduction Setting Up Message Manager Flexible Memory Settings Message Store Docoff Select & SET Setting the Message StoreVoiceon Select & SET TAD Message Select & SET Listening to the Outgoing Message OGM Activating Message Manager ModeErasing the Outgoing Message OGM What Happens When the Memory Is Full Message IndicatorVOICE03 DOC02 Online Printing a Fax Message Playing Voice Messages and MemosPrint DOC? Backup Printon Select & SET Backup Printing OptionErasing Messages Erase this MSG.? Setting the Toll Saver Setting the Maximum Time for Incoming MessagesErase ALL VOICE? Select & SET Message 35 SEC Select & SET Recording a Memo ICM Recording Monitor Call ScreeningRecording a Conversation Programming a Fax Forwarding Number Fax Forwarding/PagingRecording the Paging Outgoing Message OGM FAX Forward Paging MSG Programming the Paging NumberPaging PAG# Enter & SET Changing the Remote Access Code Using the Remote Access Code Remote control commands Detail Operation Remote Control Commands H a P T E R T E N S S a G E M a N a G E R O N L Y F O R M F C 9 5 5 0 H a P T E R T E N TEL. Index System Setup Memory Status Machine Settings and JournalPrinting Reports Xmit Report Journal QUICK-DIAL Transmission Verification Xmit Report To Print a ReportJournal Period Journal Period I N T I N G R E P O R T S H a P T E R E L E V E N Making Copies UsingYour Machine as a Copier Making Multiple Copies Making a Single CopyStacking Multiple Copies Sorting Multiple Copies Copying a Photograph Reducing and Enlarging Copies H a P T E R T W E L V E Connecting the machine toYour Computer Setting Up Machine Computer to Work Together H a P T E R T H I R T E E N Computer Requirements Loading the Printer Driver forYour MFC-9050 If you are using Windows NT Workstation Version Installing MFC-9050 Printer DriverPage If you are using Windows 95 or If you are using Windows 3.1 or Software for your MFC-9550 Installing the Software/Drivers under WindowsSoftware/Drivers H a P T E R T H I R T E E N How to Use the MFC withYour DOS Application Software Installing the Maintenance Utility on MS-DOSHP LaserJet IIP HP LaserJet What Does the Remote Printer Console Do? Installing the Remote Printer ConsoleRemote Printer Console Main Program Printer Status Monitor Program Using the Remote Printer Console Main Program H a P T E R T H I R T E E N Special Printing Features Using the machine as a PrinterWindows Printing Alternate Printer Emulation Support Only for MFC-9550 Bi-directional Parallel Interface Printing FromYour PCEnhanced Memory Management Multi-Purpose Sheet Feeder Loading Envelopes Two-Sided Printing Manual Duplexing Loading one sheet of paper Manual Feed SlotLoading more than one sheet of paper Printer Operation Keys Simultaneous Printing/FaxingPaper Tray On/Off Line Key Printing the Print Configuration List Only for MFC-9550 Test/Reset KeyPrint Priority Key Printing the Internal Font List Only for MFC-9550 Reset 2.QUIT Restoring Factory Default Settings Only for MFC-9550SET 2.QUIT Paper Type Paper Size Acceptable Paper Memory Board Optional AccessoriesOptional Memory for the Printer & Fax Operations For the Printer Model Name Optional Memory Total Installing the Optional Memory Board T I O N a L a C C E S S O R I E S H a P T E R F I F T E E N Information Important Safety Instructions IEC 825 Specification Radio Interference For 220-240 V Model Only ForYour Safety Disconnect device IEC 825 Laser ClassManufactured at Babt Approval H a P T E R S I X T E E N Error Messages Troubleshooting Cooling Down Printer JAM Printer Jam Document Jam Clearing a Paper Jam near the Drum Unit Clearing a Paper Jam in the Multi-purpose Sheet Feeder Clearing a Paper Jam in the Fuser Unit Difficulty Suggestions If You Are Having Difficulty with Your machine Windows Setup Printing Difficulties Remained Data Copy Quality Difficulties Print Quality If the machine has not been used for a long time. a Bi-Directional Parallel Ports nibble and byte modes Brother HL-6/6V/10h/630series/660series/960/1260/ WL-660 HP LaserJet series II, IID, IIP, IIP+, III, Iiid or Iiip NEC SuperScript 610/660 HP LaserJet 4 PlusEpson ActionLaser 1100 Lexmark WinWriter Graphics or text is missing when the document is printed Packing and Shipping the Machine Plastic Bag Drum Unit Toner Cartridge Cleaning the Scanner Regular Maintenance Cleaning the Printer Cleaning the Drum Unit Replacing the Toner Cartridge Toner Empty Indicator Steps for Replacing Toner Cartridge Toner Cartridge Drum Unit New Toner Cartridge Top Cover Drum Unit Replacing the Drum Unit Toner Cartridge Drum Unit Gently rock the new drum from side to side five or six times Troubleshooting a N D M a I N T E N a N C E H a P T E R S E V E N T E E N Fax Specifications Specifications Printer Specifications Electrical and Environment Resident Fonts For MFC-9550 Only Parallel Interface Specifications HP mode Symbol SETS/CHARACTER Sets H a P T E R E I G H T E E N Glossary L O S S a R Y O S S a R Y L O S S a R Y O S S a R Y L O S S a R Y Index Function Selection Table 24, 25, 26, 27 Telephone Answering Device N D E Model Name Accessory List Remote Commands Declaration of Conformity