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HP 3300mfp manual Printing letterhead or preprinted forms, To print letterhead or preprinted forms

Models: 3300mfp

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Printing letterhead or preprinted forms

Only use letterhead or preprinted forms that are recommended for use in laser printers, such as HP laser quality letterhead and preprinted forms. See Product media specifications for more information.

Use these instructions to print documents on letterhead or preprinted forms.

To print letterhead or preprinted forms

1Load the paper with the top forward and the side to be printed facing up. Adjust the media guides to fit the width of the paper.

2Print the document.

Note	To print a single-page cover letter on letterhead, followed by a multiple-page document, load the
	standard paper in the main input tray first, then load the letterhead into the priority input tray. The
	product automatically prints from the priority input tray first.

48 4 Printing

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HP 3300mfp manual Printing letterhead or preprinted forms, To print letterhead or preprinted forms

Contents

Use Page User guide Copyright Information Contents Printing Scanning Page Networking Cleaning and maintenance Troubleshooting printing problems Troubleshooting scanning problems Troubleshooting network problems Appendix B Warranties and licensing Getting to know your product Identifying your product HP LaserJet 3300mfpHP LaserJet 3300se mfp HP LaserJet 3310mfp HP LaserJet 3320mfp HP LaserJet 3320n mfp HP LaserJet 3330mfp Identifying your product’s hardware components HP LaserJet 3300 series hardware componentsIdentifying your product’s control panel components Fax controlsMenu and cancel controls Alphanumeric buttonsIdentifying HP Jetdirect 310x print server components Copy, scan, and start controlsIdentifying your product’s software components Getting started Finding a location for your product Connecting a printer cable to your product Installing a print cartridge Sealing tape at the end of the cartridgeInstalling and loading the media input trays Installing the ADF input tray Connecting the power cordLoading originals to copy or scan To load originals onto the flatbed scannerTo load originals into the ADF input tray To self-test the printer To self-test the copier using the ADF input trayVerifying your work To self-test the copier using the flatbed scanner To print a control panel menu mapChanging your product’s general default settings Restoring the factory default settings HP LaserJet 3300 series product settingsPrinting a configuration Printing a control panel menu mapChanging the display panel language Changing the default paper sizeUsing the product’s volume controls To change the ring volume of the fax product Changing settings from your computerTo change the volume for the fax product To change the control panel key press volumeTo change default settings across all applications Windows To change default settings across all applications Macintosh40 3 Changing your product’s general default settings Printing To print using manual feed Stopping or canceling a print jobUnderstanding print quality settings Printing with manual feedTo enable EconoMode save toner To temporarily change print quality settingsTo change print quality settings for all future jobs Choose Device ConfigurationTo access the optimizing feature Optimizing print quality for media typesPrinting envelopes To print one envelopeTo print multiple envelopes Printing transparencies and labels To print transparencies or labelsPrinting letterhead or preprinted forms To print letterhead or preprinted formsTo print custom-sized media or card stock Printing custom-sized media or card stockPrinting on both sides of the media manual duplexing To duplex manually on lightweight media Page To print multiple pages on a single sheet Macintosh Printing multiple pages on a single sheet of mediaTo print multiple pages on a single sheet Windows Printing booklets To print bookletsTo access the watermark feature Printing watermarksCopying To adjust the copy quality for the current job Canceling a copy jobAdjusting copy quality for the current job Starting a copy jobTo adjust the copy quality Adjusting the default copy qualityAdjusting the default lighter/darker contrast setting To adjust the lighter/darker setting for the current jobTo reduce or enlarge copies for the current job Adjusting the default copy sizeReducing or enlarging copies for the current job Original 100% Legal to Letter 78% Legal to A4 83%To change the copy collation setting for the current job Changing the copy collation settingTo change the default copy size To change the default copy collation settingTo access HP LaserJet Copier Windows or Macintosh Using HP LaserJet Copier softwareTo change the default number of copies Changing the number of copiesTo access HP LaserJet Copy Plus Macintosh Using HP LaserJet Copy Plus softwareTo access HP LaserJet Copy Plus Windows Click Copy and select, I want to copy to another printerTo copy a multiple page stack of 2-sided originals Copying photos, two-sided originals, or booksTo copy or scan a photo To copy a book 64 5 Copying Scanning Understanding scanning methods Scanning from the product’s control panelTo reprogram the scan to button destinations To use the scan to button via USB or parallel connectionTo use the scan to button via network connection Press start scan or menu/enterScanning with the product software Canceling a scan jobTo scan using HP LaserJet Director Windows To reprogram the start scan buttonTo scan using HP LaserJet Director Macintosh To use page-by-page scanning WindowsTo use flatbed scanner preview scan Scanning with TWAIN-compliant softwareTo use page-by-page scanning Macintosh To archive a scanned image To use the archive feature MacintoshArchiving scanned text or images To edit scanned text Windows and Macintosh To use HP LaserJet Director’s OCR featureScanning with OCR To change the OCR word processing applicationPage To access image enhancement features Windows Adding annotations to HP documentsSending scanned items as e-mail attachments To change the annotation settingsAdding annotations to scanned image files To scan to e-mail WindowsTo scan to e-mail Macintosh Scanner resolution and colorTo e-mail scanned files in an alternative mode Resolution and color guidelines Setting Recommended use Where to set the color value ColorFaxing To set the answer mode Setting the information in the fax headerSetting the answer mode To set the fax headerTo load fax documents into the ADF input tray Loading originals to faxSending faxes To send a fax to one recipientTo send a fax to an ad hoc group To send a fax using a group-dial codeTo send a fax to multiple recipients To cancel the current fax job Canceling a fax jobUsing manual dial To cancel a fax job using fax job statusSending a fax at a future time Deleting faxes from memoryRedialing manually To delete faxes from memoryTo send a fax at a future time To receive faxes when you hear fax tonesReceiving faxes To reprint a faxReceiving faxes to your computer To block or unblock fax numbersTo turn the receive to PC setting off from the control panel To program speed-dial codes and one-touch keysTo delete speed-dial codes and one-touch keys To quickly program speed-dial codes or one-touch keysTo program group-dial codes Managing group-dial codesTo program a one-touch key for alternate long distance To delete group-dial codes To delete an individual from a group-dial codeTo delete all phone book entries Using dialing charactersDeleting all phone book entries Dialing character tableTo set the dial prefix Inserting a dial prefixTo insert a pause or wait Enabling an extension phone Using fax forwardingUsing fax polling To change the ring volume Changing the HP LaserJet 3330 product’s volume settingsTo change the fax sounds line monitor volume Sending a fax by dialing from a telephoneChanging the detect dial tone setting Changing the default resolutionChanging the default contrast Changing rings-to-answer To set the answer mode to automatic or manualChanging how the product answers incoming faxes Changing the silence-detect mode Changing answer ring patternsTo enable stamp received faxes Changing autoreduction settings for incoming faxesTo change the silence detect mode Enabling stamp received faxesChanging redial settings Setting the fax error correctionSelecting tone- or pulse-dialing mode To change the error correction settingUsing billing codes Changing the V.34 settingTo print the fax activity log Managing fax logs and reportsPrinting the fax activity log Printing a fax call report Setting the fax activity log to print automaticallySetting fax call report print times To set the fax activity log to print automaticallyPrinting the billing codes report Including the first page of each fax on the fax call reportPrinting a phone book report To set fax call report print timesPrinting a T.30 protocol trace report Printing the block fax listPrinting all fax reports To print all fax reports106 7 Faxing Networking Software installation Understanding the print server’s features and benefitsUsing network protocols Printing protocolsModel Product Connectors Firmware Supported protocol Version Network connection requirements110 8 Networking Installing the 310x print server To connect the product to a networkPage Prerequisites Installing the network softwareUsing the embedded web server Compatible web browsersTo start the embedded web server Using HP Web JetAdminUsing Bootp NetWare Bootp servers Setting up the Bootp serverBootptab file entries Windows 2000 or NT serversTag RFC Description Option Server sends syslog messages Unix servers Using DhcpWindows NT Procedure Windows NT 4.0 serversWindows 2000 servers Windows 2000 Procedure Returning to factory defaults Configuring the print server for Dhcp configurationChanging the BOOTP/DHCP configuration method Moving to another network Printing a print server configurationTo print a Jetdirect configuration For more informationCleaning and maintenance To clean the glass Cleaning the outside of the productTo clean the exterior To clean the lid backingCleaning the print cartridge area To clean the print cartridge areaTo clean the printer media path Cleaning the printer media pathCleaning the pickup roller To clean the pickup rollerChanging the pickup roller To change the pickup rollerPage Changing the printer separation pad To change the printer separation padPage Installing a new ADF To install a new or replacement ADFPage Changing an ADF pickup roller assembly Page Removing and replacing the control panel bezel 136 9 Cleaning and maintenance Media Supported media sizes printer Product media specificationsGuidelines for using media PaperLabels Common media problems tableSymptom Problem with paper Solution TransparenciesEnvelopes Card stock and heavy mediaCard stock construction ADF specificationsSelecting media for the ADF Card stock guidelines142 10 Media HP parts and accessories Description or use Ordering HP parts and accessoriesHP parts and accessories chart Countries/Regions Part number Input rating Output rating Power modules network model onlyDescription or use Part number Country/Regions Part number Input rating Output rating HP LaserJet print cartridgesHP policy on non-HP print cartridges To install a print cartridge Storing print cartridgesPrint cartridge life expectancy To test a Dimm installation or removalDIMMs memory or font Recycling print cartridgesTo install a Dimm Page To remove a Dimm 152 11 HP parts and accessories Troubleshooting printing problems Product will not turn on or print Pages print but are totally blankPages did not print Pages printed, but there was a problemOnscreen error messages Paper handling problems Printed page is different from what appeared onscreenIs graphics quality poor? Are graphics or text missing? Are there blank pages?Is the page format different than on another printer? Clearing media jams To clear a media jamTo clear other media jams Tips to avoid media jamsToner specks Improving print qualityLight print or fade Vertical lines Gray backgroundVertical repetitive defects Toner smearLoose toner Misformed characters SkewCurl or wave Wrinkles or creasesToner scatter outline Control panel error messagesCritical error messages Door Open or No Print CartridgeAlert messages Troubleshooting copy problems Copies are blank, or images are missing or faded Preventing problemsNo copy came out Improving copy qualityTypical ADF jam locations Clearing ADF media jamsTo clear a media jam from the ADF Removing a jammed ADF Identifying and correcting copy defects Vertical white or faded stripesUnwanted lines Blank pagesToo light or dark Black dots or streaksReduced size 174 13 Troubleshooting copy problems Troubleshooting scanning problems Scanned image is of poor quality Part of the image did not scan or text is missingText cannot be edited Error messages appear on the screen Scan takes too longScanner did nothing Improving scan qualityIdentifying and correcting scan defects Troubleshooting faxing problems What type of phone line are you using? Fax phone problemsAre you using the phone cord supplied with the product? Is the phone wall jack working properly?Document stops feeding during faxing Is the document too large or too small for the ADF?Faxes you send are not arriving Product is receiving faxes but not sending themOutgoing fax calls keep dialing Incoming fax calls are not being answered All of the numbers in a long fax number cannot be dialedUnable to start receiving faxes from an extension phone Is the phone line working? Is the answer ring pattern feature turned on?Are there too many devices connected to the phone line? Is the product out of paper?Faxes are printing on two pages instead of one Faxes are transmitting or being received very slowlyFaxes are not printing or are printing incorrectly Received faxes are too light or are printing only on halfDo the volume settings need to be adjusted? Volume is too high or lowAre the activity log and call report settings correct? Troubleshooting network problems Is your printer on and READY? Troubleshooting overviewOn and Ready USB OK? USB light on solid green?USB light OFF What is the state of the USB light?Is the USB light on solid green? Is the USB light now on solid green?USB light blinking amber Power/Status OK? Power/Status light on solid green?Is the Power/Status light on solid green? 10/100 link OK? 10 light or 100 light on solid green? Check the print server’s I/O status Configuration page does not print Error messagesLAN Error Retry Faults LAN Error External LoopbackLAN Error Infinite Deferral LAN Error no LinkbeatInterpreting the configuration General information Message DescriptionMessageDescription USB port informationNetwork statistics Total number of frames packets transmitted without error TCP/IP protocol informationValue 202 16 Troubleshooting network problems IPX/SPX protocol information Associated with each network numberNovell/NetWare protocol information AppleTalk protocol information DLC/LLC protocol informationError messages Error Code and Message DescriptionBeat 208 16 Troubleshooting network problems Added to the list of queue servers 210 16 Troubleshooting network problems On the spooling server 212 16 Troubleshooting network problems Was not the BOOTP/DHCP server port 67/udp Browse hp.com Glossary Term DefinitionGlossary 217 File format 219 PPD 221 Glossary Appendix a Specifications and regulatory information Electrical specifications HP LaserJet 3300 series product specificationsEnvironmental specifications HP LaserJet 3300 series productCopier capacities and ratings Physical specificationsPrinter capacities and ratings Memory specifications Laser safety statementADF specifications Scanner capacities and ratingsFCC regulations Declaration of Conformity According to ISO/IEC Guide 22 and ENCanada DOC regulations Laser statement for FinlandKorean EMI statement Japan Vcci Class B regulations HP LaserJet 3330 product fax specificationsHP LaserJet 3330 fax FCC Part 68 Requirements US Telephone consumer protection act USHP Jetdirect 310x print server HP Jetdirect 310x print server specifications Supported networksElectromagnetic emissions SafetyElectromagnetic immunity FCC compliance According to ISO/IEC Guide 22 and EN45014 Japan Vcci Class 1 regulations Korean EMI statement AustraliaCanada Chinese safety statement Environmental product stewardship program Material restrictions Material safety data sheetsUS returns Non-US returns Paper Spare parts and consumables availability HP LaserJet 3300 series product batteryExtended warranty For more informationAppendix a Specifications and regulatory information Appendix B Warranties and licensing HP software license agreementHP limited warranty statement HP limited warranty statement Appendix B Warranties and licensing To obtain hardware service Appendix C Service and supportObtaining hardware service Returning the unitService information form Extended warrantyService information form Service information form Appendix C Service and support Index ADFIndex See also media Index Loose 162 smear 162 specks 160 transparencies printing Page Copyright Hewlett-Packard Company