Synchronize e-mail, Key Task | HP Data Messenger manual

the e-mail server detects that the messages are missing from the HP iPAQ Inbox folder and deletes them from the e-mail server. This prevents having duplicate copies of a message, but it also means that you do not have access to messages.

●If you use an IMAP4 account, the folders you create and the e-mail messages you move are mirrored on the e-mail server. That is, they exist in both places. These messages are therefore available from any location or device. This synchronization occurs whenever you connect to your e-mail server, and when you create new folders, or rename or delete folders when connected. You can also set different download options for each folder.

You can press and hold a shortcut key on the keyboard, from any folder, to perform certain tasks more quickly.

Key	Task

H	List shortcuts

A	Reply all

R	Reply

K	Mark messages as read or unread

F	Flag

M	Move

O	Forward

D	Delete

L	Download message

S	Send and receive

Synchronize e-mail

When you synchronize the Outlook e-mail on the computer with your HP iPAQ, this is what happens with e-mail messages:

●Messages in the Inbox folder on your computer or Exchange Server are copied to the Inbox folder of the Outlook e-mail account on your HP iPAQ.

●Messages in the Outbox folder on your HP iPAQ are transferred to Exchange Server or Outlook and then sent from those programs.

●When you delete a message on your HP iPAQ, it is deleted from your computer or Exchange Server the next time you synchronize.

●The default synchronization settings synchronize messages from the past three days and download the first 0.5 KB of each new message. It does not download file attachments.

NOTE: For more information on starting Outlook e-mail synchronization or changing synchronization settings, see the synchronization software's help on the computer.

Text messages are not received through synchronization. Instead, your service provider sends them to your HP iPAQ.

You can modify the sync settings to set the message size to download and also download attachments.

For more information on synchronization software, see Synchronization on page 77.

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HP Data Messenger manual Synchronize e-mail, Key Task

Contents

IPAQ Data Messenger Page Table of contents Use your HP iPAQ Contacts Storage cards Connections Applications Product specifications Frequently asked questions Quick reference Xii Welcome to your HP iPAQ Box contents Front panel components ComponentsComponent Description Function Component Description Top and bottom panel components Left and right side components Back panel components Remove the battery cover and insert the SIM card Set up your HP iPAQ Install the battery and replace the battery cover Charge the battery Locate the stylus Turn on your HP iPAQ Use the keyboard Keyboard layout Launch Getting Started Tap Start Settings Personal TodayGet started with your HP iPAQ Today screen Use the touch screen display Status iconsIcon Status Use the 5-way optical navigation Use shortcut menusUse the main buttons on the HP iPAQ Windows key End/Power keyVolume up/down keys Answer/Send key Shift key Symbol keyTap Start Settings Personal Input Use the on-screen keyboard Find information about your HP iPAQ Tap Start Settings System HP Asset ViewerUse Key Guard Know your device Tap Start Settings System About Access programs Specify owner information Customize your HP iPAQView the operating system OS information Create a device name Adjust the volume settings Change the regional settingsAdjust the ring tone and notification sounds Tap Start Settings System Screen General Tap Align Screen Use the ringer/sound switchCustomize screen settings Tap Start Settings System Screen General Tap Start Settings System Screen Text Size Change the power management settingsAdjust the brightness settings Tap Start Settings System Screen ClearType Tap Start Settings System Backlight Brightness Install and remove programsConnect to a computer Tap Start Settings System Clock & Alarms Alarms Set alarms and clocksTap Start Settings System Remove Programs Tap Start Settings System Clock & Alarms Time Use the proximity sensor Protect your HP iPAQ with a passwordAdjust the speed for scrolling through items in a list Customize the shortcut key Clear the Prompt if device unused for check box Battery-saving tips Power Save Mode Make a call Check connection and signal strengthCall features Use your HP iPAQ Put a call on hold Redial a numberAnswer a call Mute a call Make emergency calls Make calls using speed dialTap Menu New Make a call from a hyperlink phone number Use Voice mailUse the speakerphone Make data calls Make a conference call Make calls using call historyCall history Change the SIM PIN Tap Menu Options… Under Security, tap Change PIN Change service settingsOn the Dialer screen, tap Menu Options… Services Forward calls Call waiting Configure caller IDBlock calls Set up Voice mail or text messaging center number Configure channelsSupported frequency bands Configure channels Delete a contact ContactsCreate a contact Edit the contact information Tap Copy Contact Create and assign a categoryCopy a contact Find a contact Tap Start Messaging SMS/MMS Tap Menu New SMS Send an e-mail message from ContactsSend a text message to a contact Add and remove a picture Tap Menu Edit Tap Menu Remove Picture Use the contact list Identify the folder types MessagingInbox Outbox Deleted Items Drafts Sent Items Key Task Synchronize e-mail Enter the User name, Password, and Domain Set up messaging accountsSet up e-mail using Exchange Server Tap Start Messaging Setup E-mail Setting Text messaging On the Contents screen, tap Edit Account SetupTap Start Messaging Menu Options Tap Menu New MMS Composer MMS Add an attachment to a message Use messagingCompose and send e-mail messages Reply to or forward a message Tap Menu Options Receive meeting requests Tap Menu Options Signatures… Create or change a signatureDownload messages Download messages from a server Install an online address book Create an appointment CalendarChange the display of the work week Tap Menu Tools Options… Set a default reminder for all new appointmentsUpdate an appointment Cancel an appointment Tap Start Programs Tasks Tap Menu New Task TasksCreate a task Set the start and due dates for a task Set options for displaying tasks on the Today screen Show the start and due dates in the task listMark a task as completed View photos and videos Camera settingsCamera Use the camera Photo settings Basic settingsVideo recorder Icon Description Video settingsOptions for camera and video recorder Tap Start Programs Camera Use e-mail Use BluetoothTransfer images Use MMS Tap Menu Send… E-mail Attachment Insert a storage card Storage cards Remove a storage card Page View contents of a storage card Connections Use Wireless ManagerOption Description Term Definition BluetoothBluetooth terms Differences between GSM and GPRS/EDGE/WCDMA/HSPA technology Tap Start Settings Connections Bluetooth Open Bluetooth settingsUse a Bluetooth headset Create a Bluetooth partnership Tap Delete End a Bluetooth partnershipAccept a Bluetooth partnership Edit a Bluetooth partnership On your HP iPAQ, tap Start Programs ActiveSync Connect to a computer using BluetoothUse your HP iPAQ as a wireless modem with Bluetooth Bluetooth device profiles End a Bluetooth connection Access servicesTap Finish Wi-Fi terms Wi-Fi Tap Start Settings Connections Wireless Manager Wi-Fi Open Wi-Fi settingsConnect to a Wi-Fi network Manually connect to a Wi-Fi network Connect to intranet URLs Advanced settingsDelete a Wi-Fi network Find an IP address Tap Auto pick Set up an automatic choice for connectionsSet up a WAP gateway Change an intranet URL Tap Advanced Socks Configure advanced proxy settingsAdvanced connection settings Tap Advanced WAP End a connection Set up a VPN server connection Synchronization On the computer, select Start Microsoft ActiveSync Synchronize data and copy files Port data to Microsoft Windows Mobile Troubleshoot synchronization issuesPage Customized links in Wmdc ArcSoft Streaming Player ApplicationsCustomer Feedback Global Positioning System GPS on your HP iPAQ Games Verify compatibility with your HP iPAQ Tap Start Settings Connections GPS Connection UtilityVerify the date and time Download the GPS Connection Utility data file Improve a slow GPS connection Troubleshoot frequent GPS signal lossInterference Type How to Avoid Identify the COM port for my GPS receiver Tap Start Google Maps Tap Menu Directions… Google Maps for mobileInterference Type HP Asset Viewer Google SearchTap Start Google Search HP iPAQ DataConnect Tap Start Settings Connections HP iPAQ DataConnectCertificates HP Enterprise Mobility Suite Attach a voice note to a picture HP Photosmart Mobile Tap Menu Print… Print picturesView a slideshow Mail pictures Assign a picture to the Today screen background Associate a contact with a pictureUpload photos to Snapfish Tap Menu Tools Enhance Document Enhance documentsSet the screen saver Organize images View videos To connect to a computer using a USB data connectionInternet Sharing Send an image to clipboard Java Virtual Machine To connect to a computer using Bluetooth data connectionTo… Do This… Tap Menu Close Tap Menu About… Tap Menu Exit Jetcet PrintTap Menu View Tools Tap Menu Print Tap Menu Preferences Tap Start Programs Jetcet Print Tap Add USB Direct Printer Tap Start Programs Jetcet Print Tap Add Network PrinterTap Start Programs Jetcet Print Tap Menu Go to Tap Start Programs Jetcet Print Tap Menu Tools Microsoft Office MobileUse Word Mobile Use Excel Mobile Paste cells using Edit Paste Special… Use PowerPoint MobileUse OneNote Mobile Voice notes Write a noteTap Start Programs Notes Tap Rename/Move Delete voice notes Tap View Note Opera browserCreate a copy of a note Take notes during a call Remote Desktop Mobile Pocket Internet Explorer SIM Manager Search Task Manager Voice CommanderSay Windows Live Tap Sign Tap Tap here to signTap Menu Sign out Windows Media Player Tap Menu Account Options Switch Windows Live IDClear the Now Playing List Update the library Windows Update System specifications Product specificationsSystem Feature Description Operating environment Physical specificationsMetric Use your HP iPAQ appropriately Guidelines for care and maintenanceClean your HP iPAQ Use accessories Battery Frequently asked questionsQuestion Answer Question Connection Signal strength on Settings System Memory Miscellaneous Synchronization Miscellaneous Accessory Description Optional accessories General precautions Safety information Safety precautions for battery packs Safety precautions for power cords and accessories Safety precautions for docking devices Cables Regulatory noticesFederal Communications Commission Notice Modifications Avis Canadien Canadian NoticeEuropean Union Notice Page Products with 2.4-GHz Wireless LAN Devices Airline Travel Notice Disposal of Waste Equipment by Users in Private HouseholdEquipment Warning Acoustics Warning SAR Notice Wireless NoticesPrecaution for the use of the device Medical Electronic Equipment Brazilian Notice Regulatory Wireless NoticeCanadian Regulatory Wireless Notice Singaporean Wireless Notice Thailand Wireless Notice Acronyms Quick referenceAcronym Expansion Camera icons Icons usedAcronym Sideshow Sound Delete HP PhotoSmart Mobile iconsIcon Description Voice note Shift lock Function Function lock Index Symbols/Numerics GPRS/EDGE Hspa