the e-mail server detects that the messages are missing from the HP iPAQ Inbox folder and deletes them from the e-mail server. This prevents having duplicate copies of a message, but it also means that you do not have access to messages.

●If you use an IMAP4 account, the folders you create and the e-mail messages you move are mirrored on the e-mail server. That is, they exist in both places. These messages are therefore available from any location or device. This synchronization occurs whenever you connect to your e-mail server, and when you create new folders, or rename or delete folders when connected. You can also set different download options for each folder.

You can press and hold a shortcut key on the keyboard, from any folder, to perform certain tasks more quickly.

Key

Task

 

 

H

List shortcuts

 

 

A

Reply all

 

 

R

Reply

 

 

K

Mark messages as read or unread

 

 

F

Flag

 

 

M

Move

 

 

O

Forward

 

 

D

Delete

 

 

L

Download message

 

 

S

Send and receive

 

 

Synchronize e-mail

When you synchronize the Outlook e-mail on the computer with your HP iPAQ, this is what happens with e-mail messages:

●Messages in the Inbox folder on your computer or Exchange Server are copied to the Inbox folder of the Outlook e-mail account on your HP iPAQ.

●Messages in the Outbox folder on your HP iPAQ are transferred to Exchange Server or Outlook and then sent from those programs.

●When you delete a message on your HP iPAQ, it is deleted from your computer or Exchange Server the next time you synchronize.

●The default synchronization settings synchronize messages from the past three days and download the first 0.5 KB of each new message. It does not download file attachments.

NOTE: For more information on starting Outlook e-mail synchronization or changing synchronization settings, see the synchronization software's help on the computer.

Text messages are not received through synchronization. Instead, your service provider sends them to your HP iPAQ.

You can modify the sync settings to set the message size to download and also download attachments.

For more information on synchronization software, see Synchronization on page 77.

Synchronize e-mail 43