HP MFP Sending Software 4.0 to 4.20 manual Technology overview

Software description

Technology overview

HP DSS is an optional software program for the HP LaserJet multifunction peripheral (MFP) products. When using HP DSS for digital sending, settings are configured by using the HP MFP DSS Configuration Utility rather than the device control panel.

Two methods are available for configuring an HP MFP to send documents digitally:

●Embedded digital sending: Embedded digital sending can be configured on the HP LaserJet 4100mfp, HP LaserJet 4345mfp, HP LaserJet 9000 Series MFPs, and the HP 9200c Digital Sender “out of the box.” These embedded digital-sending features include send-to-e-mail and dynamic LDAP (lightweight directory access protocol) addressing. These features are either configured from the control panel of the MFP or from the HP Embedded Web Server interface, and do not require HP DSS to be installed.

●Service-based digital sending: Service-based digital sending requires HP DSS to be installed on a digital sending server. The digital sending server then controls all of the digital sending tasks. Performing service-based digital sending by using HP DSS 4.0 and later also adds the ability to send to secure e-mail, network folder, and workflow destinations.

After installing HP DSS, the administrator can choose to either continue to route send-to-e-mail jobs from the device directly to the simple mail transfer protocol (SMTP) gateway or to route send-to- e-mail jobs first to HP DSS. Each method has distinct advantages, depending on the network environment.

Sending e-mail directly from the device offers the following advantages:

●The device can route the e-mail to an SMTP gateway that is “closer” to the device than the service is.

●The administrator can configure different devices to use different SMTP gateways.

Using HP DSS to send e-mail offers the following advantages:

●HP DSS supports multiple SMTP gateways for redundancy.

●If the SMTP gateway does not support anonymous access, only one transmission protocol/ internet protocol (TCP/IP) address needs to be specified in the exception table.

NOTE The HP DSS program V4.3 added support for authenticated SMTP.

Figure 2-1 Embedded and service-basede-mail illustrates the differences between embedded and service-based e-mail.

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