HP MFP Sending Software 4.0 to 4.20 manual Using the e-mail feature

Using the e-mail feature

Devices can be configured to send e-mail directly to an e-mail gateway or through HP DSS. All e-mail-creation activities, including image processing, SMTP message creation, and addressing, are performed in the device firmware. This section describes how completed e-mail jobs are routed to the SMTP gateway through HP DSS.

	Embedded e-mail
		2. SMTP relay
	1. E-mail job (SMTP)
	E-mail with HP DSS	SMTP gateway
		3. SMTP relay
	1. E-mail job (DSMP)	2. E-mail job (SMTP)
	HP DSS server	SMTP gateway
Figure 3-1	Embedded and service-based e-mail processes
Communications between the device and HP DSS are always done through the DSMP protocol.

If an error occurs during job completion, an entry is created in both the HP MFP DSS Configuration Utility log and the MFP device log, and the job is aborted.

The device can send SMTP e-mail messages to Internet addresses. It uses SMTP-MIME to deliver these messages. It is highly recommended that the SMTP gateway be located on the local area network. However, the product can be configured for e-mail functionality even if mail services are provided by an outside Internet service provider (ISP) over a digital subscription line (DSL).

If the server supports it, ESMTP (Extended SMTP) can be used to send e-mail. This capability is automatically detected and no specific configuration steps are necessary. The e-mail service is also compatible with the DSN (Delivery Status Notification) standard.

The document that the user scans at the device becomes an attachment to their e-mail message. The .PDF file format is most often used for the attachments, which gives recipients the ability to both view and print the attachments.

Using HP DSS to send e-mail from an MFP The following steps outline what happens when a user sends e-mail from an MFP by using HP DSS.

1.The user selects the E-mailoption on the device control panel.

2.If authentication is turned on, the user must use the control-panel keyboard interface to type their username and password. (See the Authentication section for more information about the authentication feature.)

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