HP MFP Sending Software 4.0 to 4.20 specification

To set up automatic replication of the LDAP address book

1.On the HP DSS server, open the HP MFP DSS Configuration Utility and click the Addressing tab.

2.Click Settings.... The Replicating LDAP Address Book dialog box appears.

Software features

Figure 3-25Replicating LDAP Address Book dialog box

3.Select the Enable LDAP Directory Replication check box.

4.On the LDAP Settings tab, set up the necessary parameters for logging into the LDAP server and searching the LDAP database. See LDAP Configuration for more information. After setting up the LDAP parameters, click Advanced to set up more advanced LDAP search options.

5.On the Replication tab, select the schedule for replicating the LDAP database. If you select Daily, Weekly, or Monthly, you can set a specific time and day of the week for the replication process. The replication should be scheduled to take place at off-peak times. The information that is replicated for each recipient in the directory (display name and e-mail address) is fairly small. An address book database of 100,000 users is approximately 5 MB in size.

Configuring personal address books

When the Enable PABs check box on the Addressing tab is selected, users can gain access to their personal Outlook contacts address books at the device. Personal address book support is only available if authentication is enabled and the authentication method is set to Microsoft Windows (see Using authentication). The Microsoft Messaging API (MAPI) is also required in order to interface with a user's personal address book. Make sure that the Windows Messaging Component is installed. If a

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HP MFP Sending Software 4.0 to 4.20 manual Configuring personal address books

Contents

HP Digital Sending Software Page HP Digital Sending Software Copyright and License Table of contents Software features Determining the search root Administration tool LDP.EXEConsole with ADSIEDIT.MSC Determining access rights Installation and removal Troubleshooting toolsAppendix 105 HP Digital Sending Software Introduction Purpose and scope Software description Technology overview Embedded e-mail Dsmp Functions available through HP DSS Software capabilities1Functions available through HP DSS Function Detail Compatibility Fax Function Detail Authentication Remote Configuration Utility Control-panel featuresHP MFP Digital Sending Software Configuration Utility Secure e-mail AuthenticationMail capabilities Send-to-workflow capabilities Fax capabilitiesSend-to-folder capabilities Component HP DSS components2HP DSS network requirements Seats Part Number LicensingWindows interface Licenses from prior versions Hewlett-Packard limited warranty statementNode Locking Ownership HP software license termsLicense grant Part KEY Code Software description Software features Finding documentation and other supporting information Using Internet support1Sources of information Source Description Tool Purpose Understanding support tools2Support tools Using the e-mail feature Using the e-mail feature Email tab Configuring the e-mail feature Exchange Mail servers that function as Smtp gateways Sendmail Verifying the Smtp gatewayQmail Lotus Domino Notes Secondary e-mail Using the secondary e-mail feature Configuring secondary e-mail Using HP DSS to send secure e-mail 5The Secondary Email tab To configure secondary e-mail Internet fax Using the fax featureWindows 2000/XP fax LAN fax LANFax Configuring the fax feature TimeoutConfiguring LAN fax notification LAN Fax notification Fax tab To configure LAN fax 8Configuring Internet fax Software features To configure Internet fax To configure Windows 2000/XP fax To configure Analog embedded fax Using the send-to-folder feature Using HP DSS to send a document to a folder Send-to-folder Feature Changing the settings Configuring the send-to-folder feature 11 The Folders tab To configure the send-to-folder feature Configuring the send-to-workflow feature Using the send-to-workflow feature 12 The Workflows tab Configuring a workflow menu Configuring a workflow group To create a workflow form for a folder destination Configuring a workflow form 15 Add Prompts dialog box Software features Format Attributes 3Response format options Send to workflow Folder destination Creating a workflow form for an FTP site Creating a workflow form for a printer Software features 4Authentication bind methods Using authenticationLdap bind methods Bind method Description Can be used by Windows Active Directory authentication method Methods of authentication Determining the Ldap server bind method for Windows Windows Authentication Novell authentication methods Novell Bindery configuration Ldap authenticationNovell NDS configuration Ldap authentication 23The Authentication tab Configuring Authentication To configure the Ldap server Ldap Configuration Determining the Ldap server hostname or TCP/IP address Troubleshooting authentication \ telnet 15.63.55.144 Determining the search root Determining access rights Determining the correct Ldap attributes To determine Ldap attributes using LDP.EXE First name, last name out of order Other authentication configuration issuesLdap performance with dynamic Ldap addressing Only one name appears in the Address Book Effect of authentication on address book availability Using address booksAdding addresses Clearing addresses Private Types of address booksPersonal Personal distribution list Guest Using the Address Book ManagerGlobal Replicated LDAP/ABM Public distribution list Importing addresses into the ABM Configuring address books 6Address book synchronization Configuring Ldap directory replicationMethod Description Effect at the control panel To set up automatic replication of the Ldap address book Configuring personal address books To add a new device Configuring individual devicesConfiguring DSS address books MFP list Configuring a device7MFP list icons Icon Description Software features Send to Email tab 27Send to Email tab in the Configure MFPs window To enable send to e-mail directly from the MFP To enable send to e-mail by using HP DSS 28Advanced E-mail Settings dialog box Advanced e-mail settings Send to Fax tab Configuring the HP DSS send-to-fax feature 8MFP modem settings Configuring the MFP analog send-to-fax featureAddressing tab Option Action Software features Select Active Directory Defaults Advanced addressing settings Software features Log tab Document Size Document Type Preferences tab Properties tab 34Properties tab in the Configure Mfps window Software features Troubleshooting tools To view the activity log Using the Activity Log in the Configuration Utility Event Description Action to take Using the log for an individual device1Device log events Running Error Message Suggested Actions Understanding critical error notifications2Critical error messages Troubleshooting tools Installation and removal System requirements Requirements for installing HP DSSSupported platforms Network operating systems Novell NetWare support MFP firmware requirementsClient operating systems for the Address Book Manager only Upgrading from previous versions of HP DSS HP DSS CD contentsPorts Uninstalling HP DSS Installation and removal Appendix Image processing Workflow image file settings1Effects of the file settings Document type Description Mail file settings2Document type settings Accpcc Supported third-party fax programs Topcall Appendix Gateways Fax Messages Page Hewlett-Packard Development Company, L.P