features Software

To enable send to e-mail by using HP DSS

1.On the HP DSS server, open the HP MFP DSS Configuration Utility and select a device from the list on the MFP Configuration tab.

2.Click Configure MFP..., and then select the Send to Email tab.

3.Select the Enable Send to Email check box to enable digital sending by using e-mail.

4.Select via the Digital Sending service from the Send Emails drop-down menu.

5.If authentication has not been enabled, complete the Email Address in the Default 'From' Address group box. If the device user does not provide a From e-mail address, this is the return address that will be used. To prohibit users from changing the return e-mail address, select the Prevent mfp user from changing the Default 'From:' Address check box. This prevents a user from impersonating someone else.

NOTE If authentication is enabled, the Default 'From' Address group box is disabled. The e-mail address of the authenticated user is used for the From e-mail address.

6.Type the Display Name (optional). This name appears in the From: text box when the device user first initiates a send-to-e-mail operation. This text box can be used to provide instructions to the device user (with messages such as "Please type your e-mail address here").

NOTE If the display name is not provided, the default sender is the e-mail address that appears in the From: text box.

7.Type a default e-mail subject into the Default Subject text box, if one is needed. This is used if the device user does not type in their own e-mail subject.

8.Click Advanced to set up some additional e-mail settings. See Advanced e-mail settings.

To enable send to e-mail directly from the MFP

1.On the Send to Email tab, select the Enable Send to Email check box.

2.Select directly from the mfp from the Send Emails drop-down menu.

3.In the MFP's SMTP Gateway text box, type the SMTP server TCP/IP address or hostname. If you do not know the SMTP address, click Find Gateway to find it, and then click Test to verify that it is a valid SMTP server.

NOTE Some MFP models only recognize TCP/IP addresses. In these cases, the hostname is converted to the equivalent TCP/IP address.

4.Use the Maximum Attachment Size drop-down list to control the size of the attachments that the e-mail server can accept. If an attachment exceeds the maximum size, it will be split between two or more e-mails.

5.If authentication has not been enabled, complete the Email Address in the Default 'From' Address group box. If the MFP user does not provide a From e-mail address, this is the return address that will be used. To prohibit users from changing the return e-mail address, select the Prevent mfp user from changing the Default 'From:' Address check box. This prevents a user from impersonating someone else.

74 Chapter 3 Software features

ENWW