Types of address books

On the HP LaserJet 4100mfp and the HP LaserJet 9000mfp, e-mail addresses that are typed directly at the control panel of a device that is not connected to HP DSS are stored in a local address book. When the device is added to HP DSS, the local address book is imported into a “Guest” address book that is stored on the HP DSS server. This address book combines all of the address books of the MFPs that have been added, making previously cached e-mail addresses available from any MFP.

On more recent models of MFPs and digital senders, e-mail addresses typed in at the control panel are not automatically saved. The user must touch Add to save an e-mail address.

The device control panel provides the user with a choice between two views of the address book: “All” and “Local.” Each view presents to the user a single, sorted list of e-mail addresses that has been merged from all of the address books that are currently active in that view. Table 3-5 Available address books shows which of the address books are merged in each view.

Table 3-5Available address books

Dynamic LDAP Enabled

Authentication Enabled

View “All”

View “Local”

 

 

 

 

No

No

Guest, Global (Replicated

Guest

 

 

LDAP/ ABM), Public

 

 

 

Distribution List

 

 

 

 

 

No

Yes

Private, Personal, Personal

Private, Personal, Personal

 

 

Distribution List, Guest,

Distribution List, Guest

 

 

Global (Replicated LDAP/

 

 

 

ABM), Public Distribution List

 

 

 

 

 

Yes

No

Guest, Dynamic LDAP

Guest

 

 

 

 

Yes

Yes

Private, Personal, Personal

Private, Personal, Personal

 

 

Distribution List, Guest,

Distribution List, Guest

 

 

Dynamic LDAP

 

 

 

 

 

Private

The Private address book is unique to each authenticated user and provides the user a place to store (add and delete) e-mail addresses that are typed at the device control panel. The user can gain access to the Private address book from any digital sender or MFP that is configured to use authentication for send-to-e-mail.

Personal

The Personal address book is unique to each authenticated user and is a copy of the user’s Microsoft Exchange contacts database. The e-mail addresses from the user’s contact list are loaded into the Personal address book, and the contact lists are loaded into the Personal distribution lists. These addresses are loaded when the user authentication is complete.

Personal distribution list

Personal distribution lists are named lists of e-mail addresses that are obtained from the Microsoft Exchange Server as contact lists and maintained in the Personal address book.

Software features

ENWW

Using address books 65