Using special features, Phonebook | Lexmark X215 MFP instruction

Using special features

The fax function includes some special features (phonebook, broadcast, and delay send) designed to make faxing a document faster and easier. You can access these special features on the machine operator panel or through the operator panel menus.

Phonebook

The phonebook is a directory of frequently used numbers that you can assign to specific keys for quick dialing when sending a fax. These programmed numbers are called shortcuts. You can assign multiple shortcuts into groups, so you can send the same fax to multiple numbers in a single job. Your printer can hold 100 shortcuts or groups at one time.

Creating a shortcut

1Press Phonebook until EDIT appears on the bottom line of the display, and then press Select.

2Press a scroll button until SHORTCUT appears on the bottom line of the display, and then press Select.

3Enter the shortcut location number on the numeric keypad, and then press Select. The location can be any number between 0 and 99.

4Using the keypad, enter the number that you want to store in the shortcut location, and then press Select.

5Using the alphanumeric feature of the keypad, enter an ID specific to the fax number. For example: BOB’S FAX MACHINE.

To use the alphanumeric feature of the keypad, press the number key that corresponds to the character that you want to use one or more times until the correct letter is displayed (for example, press the number 2 three times to enter the letter C). Then, press the right scroll button to move the cursor to the next space. Repeat until the name is entered.

Note: You can also enter special characters (+ - , . ‘ / * # &) by pressing the 0 (zero) key.

6Press Select.

7To return to the Ready prompt, press Stop/Clear.

Using special features

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Lexmark X215 MFP manual Using special features, Phonebook, Creating a shortcut

Contents

X215 MFP Edition April Contents Scanning Maintenance Contents Getting started Clearance space Understanding the parts Front viewRear view Understanding the parts Unpacking Unpacking Unpacking Installing the toner cartridge Installing the toner cartridge Installing the toner cartridge Connecting the cables Connecting the cables Powering on the machine Powering on the machine Understanding the operator panel Understanding the operator panel Changing the display language Setting the date and timeSetting the date and time Setting the country Setting the countrySetting the station ID Setting the Power Saver mode Setting the Power Saver mode Installing the drivers Installing software Removing the drivers Removing the drivers Selecting print materials Loading paper and changing paper size Guidelines for paper and specialty media Selecting print materials Selecting print materials Loading the paper tray Loading the paper tray Loading the paper tray Triangle Paper full Paper empty Loading the manual bypass Loading the manual bypass Setting the paper type and size Using the paper trayUsing the manual bypass Setting the paper type and size Selecting an output location Front output trayRear output slot Selecting an output location Printing a document Printing Accessing Print Properties Using your programUsing the Printers folder Accessing Print Properties From this tab You can change these settings Understanding the print settingsSaving favorite print settings Changing the direction information is printed on a Changing the paper size Printing multiple pages on one sheet of paper Scaling a document Fitting your document to a selected paper size Using watermarksUsing an existing watermark Deleting a watermark Creating a watermarkEditing a watermark Using overlays Creating an overlay Using an overlay Deleting an overlay Printing on both sides of the paper Accessing the printer driver Help Canceling a print jobUsing the operator panel Using the printer driver Using the scanning bed Copying Using the scanning bed Using the ADF Using the ADF Customizing settings ContentCustomizing settings Darkness Number Scale Advanced Customizing default settings Customizing default settingsSetting the Timeout option Using the ADF Using the scanning bedCreating two-sided copies Creating two-sided copies Scanning a document or image Scanning Sending a fax automatically Faxing Sending a fax manually Sending a fax manually Receiving a fax automatically Receiving a fax automaticallyReceiving a fax manually Option Description ECM Using special features Using special featuresPhonebook Creating a shortcut Editing a group Editing a shortcutCreating a group Broadcast Delay sendUsing shortcuts and groups Canceling a pending job Clearing display messages Display Meaning SolutionsClearing display messages Report Content Reports Maintenance Cleaning the machineCleaning the outside of the machine Cleaning the inside of the machine Cleaning the machine Maintaining the toner cartridge Cleaning the scan unitMaintaining the toner cartridge Redistributing toner Ordering toner cartridges Replacing the toner cartridge Maintaining the toner cartridge Cleaning the photoconductor drum Returning the empty toner cartridge Troubleshooting Preventing document and paper jams Clearing document jams Clearing document jamsADF misfeed Clearing document jams Output misfeed Roller misfeed Clearing paper jams Paper feed area Paper JAMClearing paper jams Message Location of jam Go to Clearing paper jams Paper exit area Paper JAM Clearing paper jams Fuser and toner cartridge areas Paper JAM Manual bypass area Bypass JAM Solving problems Display Meaning Solution Symptom Possible cause and solution Paper feeding problemsSolving problems Printing and copying problems Problem Possible cause Solution Solving problems Solving problems Problem Possible cause and solution Scanning problemsFaxing problems Solving problems Print quality problems Problem Solution Use lighter weight pages. See Problem AaBbCc Calling for service Calling for service Safety information Conventions Laser notices Electronic emission noticesLaser advisory label Laser notice Laser notices Industry Canada compliance statement Avis de conformité aux normes de l’industrie du CanadaEuropean Community EC directives conformity Electronic emission notices Meter average sound pressure, dBA United Kingdom Telecommunications ActNoise emission levels Telecommunications notices Telecommunications notices Using the Lexmark X215 in Germany Declaration of conformity European countries Using the Lexmark X215 in Switzerland