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Polycom 6.1 Introduction To And Using The Presentation Manager, Presentation Manager Overview

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5. Introduction To And Using The Presentation Manager

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5. Introduction To And Using The Presentation Manager

5.1 Presentation Manager Overview

The Accordent PresenterPRO Presentation Manager is used to preview and publish synchronized content, including slides, URLs and interactive content, with live and on demand streaming media. The Presentation Manager also is used to manage moderated Q&A and review which audience members have registered for and logged into the presentation.

The primary components of the Presentation Manager are the:

•Slide Preview & Publish Screen

•URL Preview & Publish Screen

•Interactive Screen

•Chapters Screen

•Q&A Screen

•Registration Screen

•Event List Window

5.1.1 Slide Preview & Publish

On the left hand side of the Presentation Manager is the “Slide” tab that displays the “Slide Preview & Publish” screen (See Figure 5-1).

Fig. 5-1

The “Slide Preview & Publish” screen is used to navigate, preview and publish Microsoft PowerPoint slides.

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Polycom 6.1 Introduction To And Using The Presentation Manager, Presentation Manager Overview, Slide Preview & Publish

Contents

Accordent PresenterPRO v User’s Manual Important Notice 1. INTRODUCING ACCORDENT PRESENTERPRO Table of Contents5. INTRODUCTION TO AND USING THE PRESENTATION MANAGER 6. PREPARING TO LAUNCH A PRESENTATION8. LAUNCHING A PRESENTATION 7. USING THE ACCORDENT POWERPOINT ADD-IN9. ARCHIVING A PRESENTATION 1. Introducing Accordent PresenterPRO 1.1 Introducing Accordent PresenterPRO2. System Requirements 2.1 System Requirements for Accordent PresenterPROHardware Presenter Software3.1 Installation & Registration Overview 3. Installation & Registration3.2 Installing & Registering Accordent PresenterPRO Required fields are indicated with a red asterisk The Proxy Settings fields will appear See Figure The “Proxy Settings” fields provide the following options3.3 Installing the PE-Controller 2. When the Welcome screen appears, click Next 5. On the Start Installation screen, click Next3.4 Installing the Accordent PowerPoint Add-In In the Add-Ins screen select Accordentv6.0 and click Close 4. Using The Presentation Wizard 4.2 Using the Presentation Wizard4.1 Presentation Wizard Overview Example Interface Logo/URL4.3 Project Info Page 4.3.1 Creating A Project Directory 4.3.2 Selecting A Publishing Type4.4 Interface Options Page General ChatIn addition to a video/audio window, a template interface may include SlidesAdvanced Features InteractiveRegistration 4.4.1 Selecting An Interface4.4.2 Completing The “General” Screen Titles and Sub-Titles Speaker Name and Date & TimeLogos & URLs Downloadable DocumentChaptering & Closed Captioning 4.5 Slide & PDF Import Screen4.5.1 Importing Slides & PDFs Page 4.5.3 Display Slide Titles 4.5.2 Converting Slides to JPG or GIFAccordent PresenterPRO will default to 80% image compression quality 4.5.5 Enable Slide Navigation 4.5.4 Display Slide Notes4.6.1 Email Q&A 4.6 Q&A Screen4.6.2 Moderated Q&A 4.7.1 Use Included Chat Solution 4.7 Chat Screen4.8 Interactive Screen 4.7.2 Use Custom Chat Solution4.9 Registration Screen Page 4.10 Advanced Screen Example 4.11 Publishing Information 4.11.1 Completing The Publishing Information Fields 4.11.2 Completing the FTP/SFTP Fields“Password” Field “User” Field“Sub Directory” Field “Port” Field4.11.5 Using Advanced FTP Settings Click Advanced Settings See Figure4.11.3 Completing The UNC Fields 4.11.4 Selecting A Web Server“Off/On” Fields “Firewall Password” Field “Firewall Type” Fields“Firewall Host” Field “Firewall Port” Field4.12.1 Entering Media Locations 4.12.2 Enabling An Individual Stream 4.12.3 In-Band & Out-of-Band Synchronization4.12.4 Selecting In Band & Configuring the PE-Controller Configuring The PE-ControllerMain Screen After completing the PE-Controller Configuration fields, click OK The View Config screen is shown in FigureWindows Media Screen The “Manage Profiles” screen will appear See Figure RealProducer Screen To configure an input, click Stream See Figure The input device configuration screen will appear See FigureRelay Screen 4.12.5 Initiating the PE-Controller Service Page These fields should be completed as follows Fig. 4-109 RN 4.12.7 Configuring for Closed CaptioningFig. 4-111 MS In the “Closed Captioning” section, first click Enable See Figure Page 4.12.8 Testing the Encoder 4.12.9 Using Out-Of-Band Interface Update Interval 4.12.10 Using Auxiliary Audio/Video Sources Out-of-Band Only 4.12.11 Inputting Clip Information 4.13 Distribute Content Page 4.14 Using Configuration Files 4.14.1 Saving a Configuration File4.14.2 Accessing a Configuration File 5.1 Presentation Manager Overview 5. Introduction To And Using The Presentation Manager5.1.1 Slide Preview & Publish 5.1.2 URL Preview & Publish 5.1.3 Interactive Preview & Publish5.1.4 Chapters Screen 5.1.5 Moderated Q&A5.1.6 Registration 5.1.7 Event Launch & Event Record5.1.8 Starting A Practice Run 5.2 Managing & Publishing Slides5.2.1 Slide Preview 5.2.2 Slide Preview & Publish5.2.3 Slide Auto-Publish 5.2.4 Last Minute Slide & PDF ImportThe Import Slides window will appear See Figure 5.3 Managing & Publishing URLs 5.3.1 Preparing URLs 5.3.2 Saving & Opening A URL List 5.3.3 Targeting URLs 5.3.4 Publishing URLs 5.4 Creating & Publishing Interactive Content 5.4.1 Selecting An Interactive Content Type 5.4.2 Displaying or Hiding Answer Results SurveyTrivia Image5.4.3 Adding & Deleting Interactive Content 5.4.4 Saving & Opening An Interactive Content List 5.4.5 Publishing Interactive Content 5.5 Creating & Editing Chapters AutomaticCustom chapters 5.5.1 Creating Chapters Automatically By Slide By URL By Interactive5.6 Using Moderated Q&A 5.5.2 Creating Custom ChaptersTo access the “Moderated Q&A” screen, click Q&A See Figure If the registration feature is being used in conjunction with Moderated Q&A, additional information about the person that submitted the question can be accessed by double-clicking on the submitted question See Figure 5.7 Using the Registration Page 6. Preparing To Launch A Presentation 6.1 Pre-Launch Preparation6.2 In-Band & Out-Of-Band Preparation 6.2.1 Out-of-Band6.2.2 Setting Encoding Time Offsets 6.2.3 Auxiliary Media Time Offset 6.2.4 In-Band Distribution6.3 Testing Presentation Settings 7. Using The Accordent PowerPoint Add-In 7.1 Using The Accordent PowerPoint Add-InThe Accordent PowerPoint Add-In will appear See Figure Page 8. Launching A Presentation 8.1 Launching A Presentation8.2 Controlling Presentation Events 8.3 Stopping A PresentationPage 9. Archiving A Presentation 9.2 Accessing the Archive Wizard9.1 Archive Wizard Overview 9.3 Using the “Event Details” Page 9.3.2 Adding Slides & URLs 9.3.1 Editing Publish TimesTiming must always be input in the hhmmss format The “New Event Information” fields will appear See Figure Once a slide is selected or a URL entered, click Add See Figure9.3.3 Deleting Non-Streaming Content 9.3.4 Using The Event Time Shift To Edit Events 9.4 Editing Chapters 9.4.1 Editing Chapter Times & Titles 9.4.2 Using Chapter Event Time Shift To Edit Chapters Once all edits have been completed, click Next See Figure 9.5 Inputting Media LocationsThe Media Locations page will appear See Figure Page 9.5.1 Cropping A Presentation 9.6.1 Publication to CD or File Server 9.6 Creating & Publishing Archived MediaDirectory 9.6.2 Creating & Publishing Media For On Demand Use 9.6.3 Streaming Media Upload Information “FTP/SFTP Server IP” Field FTP/SFTP Transfer Information“User” Field Completing The UNC Fields “Password” Field“Sub Directory” Field “Port” Field9.6.4 Completing the Web Content Page Page 9.7 Distributing A Presentation Done