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Polycom 6.1 Using The Presentation Wizard, Presentation Wizard Overview, Slides, Slide Navigation

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4. Using The Presentation Wizard

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4. Using The Presentation Wizard

4.1 Presentation Wizard Overview

The Presentation Wizard is used to prepare a presentation and to configure the presentation for live or on demand distribution. Among other tasks, the Presentation Wizard is used to:

zImport Microsoft PowerPoint slides and convert the slides for distribution over the Internet

zChoose an interface in which the presentation will be displayed that determines both the look and feel as well as the functionality, such as polling and closed captioning, that will be included in a presentation

zProvide server locations for the streaming and non-streaming assets that will be distributed during the presentation if the presentation is being published to the Web

Many of the functions included in the Presentation Wizard are optional and affect the layout and aesthetics of the presentation interface. The Example Interface (below) can be used as a reference when deciding what functionality to include.

Example Interface

Logo/URL

An optional branded logo and URL can be added to the interface.

Audio/Video

Titles & Text

Customize the interface with titles and sub-titles text e,g speaker title & bios.

Slides

The slide window also can contain URLs.

Slide Navigation

Slide navigation can be included at the Presenter’s discretion.

Email Presenter

Enable the audience to email questions and comments to the presenter.

4.2 Using the Presentation Wizard

When the Presentation Wizard is first launched, the “General Information” page will be displayed (See Figure 4-1).

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Contents

Accordent PresenterPRO v User’s Manual Important Notice Table of Contents 1. INTRODUCING ACCORDENT PRESENTERPRO6. PREPARING TO LAUNCH A PRESENTATION 5. INTRODUCTION TO AND USING THE PRESENTATION MANAGER7. USING THE ACCORDENT POWERPOINT ADD-IN 8. LAUNCHING A PRESENTATION9. ARCHIVING A PRESENTATION 1.1 Introducing Accordent PresenterPRO 1. Introducing Accordent PresenterPROPresenter Software 2. System Requirements2.1 System Requirements for Accordent PresenterPRO Hardware3. Installation & Registration 3.1 Installation & Registration Overview3.2 Installing & Registering Accordent PresenterPRO Required fields are indicated with a red asterisk The “Proxy Settings” fields provide the following options The Proxy Settings fields will appear See Figure3.3 Installing the PE-Controller 5. On the Start Installation screen, click Next 2. When the Welcome screen appears, click Next3.4 Installing the Accordent PowerPoint Add-In In the Add-Ins screen select Accordentv6.0 and click Close Example Interface Logo/URL 4. Using The Presentation Wizard4.2 Using the Presentation Wizard 4.1 Presentation Wizard Overview4.3 Project Info Page 4.3.2 Selecting A Publishing Type 4.3.1 Creating A Project Directory4.4 Interface Options Page Slides GeneralChat In addition to a video/audio window, a template interface may include4.4.1 Selecting An Interface Advanced FeaturesInteractive Registration4.4.2 Completing The “General” Screen Speaker Name and Date & Time Titles and Sub-TitlesDownloadable Document Logos & URLs4.5 Slide & PDF Import Screen Chaptering & Closed Captioning4.5.1 Importing Slides & PDFs Page 4.5.2 Converting Slides to JPG or GIF 4.5.3 Display Slide TitlesAccordent PresenterPRO will default to 80% image compression quality 4.5.4 Display Slide Notes 4.5.5 Enable Slide Navigation4.6 Q&A Screen 4.6.1 Email Q&A4.6.2 Moderated Q&A 4.7 Chat Screen 4.7.1 Use Included Chat Solution4.7.2 Use Custom Chat Solution 4.8 Interactive Screen4.9 Registration Screen Page 4.10 Advanced Screen Example 4.11 Publishing Information 4.11.2 Completing the FTP/SFTP Fields 4.11.1 Completing The Publishing Information Fields“Port” Field “Password” Field“User” Field “Sub Directory” Field4.11.4 Selecting A Web Server 4.11.5 Using Advanced FTP SettingsClick Advanced Settings See Figure 4.11.3 Completing The UNC Fields“Off/On” Fields “Firewall Port” Field “Firewall Password” Field“Firewall Type” Fields “Firewall Host” Field4.12.1 Entering Media Locations 4.12.3 In-Band & Out-of-Band Synchronization 4.12.2 Enabling An Individual StreamConfiguring The PE-Controller 4.12.4 Selecting In Band & Configuring the PE-ControllerMain Screen The View Config screen is shown in Figure After completing the PE-Controller Configuration fields, click OKWindows Media Screen The “Manage Profiles” screen will appear See Figure RealProducer Screen The input device configuration screen will appear See Figure To configure an input, click Stream See FigureRelay Screen 4.12.5 Initiating the PE-Controller Service Page These fields should be completed as follows 4.12.7 Configuring for Closed Captioning Fig. 4-109 RNFig. 4-111 MS In the “Closed Captioning” section, first click Enable See Figure Page 4.12.8 Testing the Encoder 4.12.9 Using Out-Of-Band Interface Update Interval 4.12.10 Using Auxiliary Audio/Video Sources Out-of-Band Only 4.12.11 Inputting Clip Information 4.13 Distribute Content Page 4.14.1 Saving a Configuration File 4.14 Using Configuration Files4.14.2 Accessing a Configuration File 5. Introduction To And Using The Presentation Manager 5.1 Presentation Manager Overview5.1.1 Slide Preview & Publish 5.1.3 Interactive Preview & Publish 5.1.2 URL Preview & Publish5.1.5 Moderated Q&A 5.1.4 Chapters Screen5.1.7 Event Launch & Event Record 5.1.6 Registration5.2 Managing & Publishing Slides 5.1.8 Starting A Practice Run5.2.2 Slide Preview & Publish 5.2.1 Slide Preview5.2.4 Last Minute Slide & PDF Import 5.2.3 Slide Auto-PublishThe Import Slides window will appear See Figure 5.3 Managing & Publishing URLs 5.3.1 Preparing URLs 5.3.2 Saving & Opening A URL List 5.3.3 Targeting URLs 5.3.4 Publishing URLs 5.4 Creating & Publishing Interactive Content 5.4.1 Selecting An Interactive Content Type Image 5.4.2 Displaying or Hiding Answer ResultsSurvey Trivia5.4.3 Adding & Deleting Interactive Content 5.4.4 Saving & Opening An Interactive Content List 5.4.5 Publishing Interactive Content By Slide By URL By Interactive 5.5 Creating & Editing ChaptersAutomatic Custom chapters 5.5.1 Creating Chapters Automatically5.5.2 Creating Custom Chapters 5.6 Using Moderated Q&ATo access the “Moderated Q&A” screen, click Q&A See Figure If the registration feature is being used in conjunction with Moderated Q&A, additional information about the person that submitted the question can be accessed by double-clicking on the submitted question See Figure 5.7 Using the Registration Page 6.2.1 Out-of-Band 6. Preparing To Launch A Presentation6.1 Pre-Launch Preparation 6.2 In-Band & Out-Of-Band Preparation6.2.2 Setting Encoding Time Offsets 6.2.4 In-Band Distribution 6.2.3 Auxiliary Media Time Offset6.3 Testing Presentation Settings 7.1 Using The Accordent PowerPoint Add-In 7. Using The Accordent PowerPoint Add-InThe Accordent PowerPoint Add-In will appear See Figure Page 8.1 Launching A Presentation 8. Launching A Presentation8.3 Stopping A Presentation 8.2 Controlling Presentation EventsPage 9.2 Accessing the Archive Wizard 9. Archiving A Presentation9.1 Archive Wizard Overview 9.3 Using the “Event Details” Page 9.3.1 Editing Publish Times 9.3.2 Adding Slides & URLsTiming must always be input in the hhmmss format Once a slide is selected or a URL entered, click Add See Figure The “New Event Information” fields will appear See Figure9.3.3 Deleting Non-Streaming Content 9.3.4 Using The Event Time Shift To Edit Events 9.4 Editing Chapters 9.4.1 Editing Chapter Times & Titles 9.4.2 Using Chapter Event Time Shift To Edit Chapters 9.5 Inputting Media Locations Once all edits have been completed, click Next See FigureThe Media Locations page will appear See Figure Page 9.5.1 Cropping A Presentation 9.6 Creating & Publishing Archived Media 9.6.1 Publication to CD or File ServerDirectory 9.6.2 Creating & Publishing Media For On Demand Use 9.6.3 Streaming Media Upload Information FTP/SFTP Transfer Information “FTP/SFTP Server IP” Field“User” Field “Port” Field Completing The UNC Fields“Password” Field “Sub Directory” Field9.6.4 Completing the Web Content Page Page Done 9.7 Distributing A Presentation