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Polycom 6.1 Archiving A Presentation, Archive Wizard Overview, Accessing the Archive Wizard

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9. Archiving A Presentation

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9. Archiving A Presentation

9.1 Archive Wizard Overview

The Archive Wizard is used to edit the synchronization of PowerPoint slides and URLs before posting a presentation on demand or publishing the presentation to a CD. The Archive Wizard is also used to bind together the streaming and non- streaming media that comprise the presentation. The binding process is only necessary if:

•The presentation was distributed out-of-band, meaning the elements of the presentation were not previously bound together; or

•The presentation was distributed in-band, but the Archive Wizard was used to edit the presentation after it was initially created in the Presentation Manager.

Note: If a presentation was previously distributed in-band and no editing is necessary, then it is not necessary to use the Archive Wizard. The completed presentation will be available in the specified project directory.

9.2 Accessing the Archive Wizard

The Archive Wizard can be launched by either:

•Stopping a presentation while using the Presentation Manager and clicking “Yes” to the prompt; or

•Opening the Accordent PresenterPRO Start Menu and selecting the “Archive Wizard” field (See Figure 9-1).

Fig. 9-1

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Polycom 6.1 user manual Archiving A Presentation, Archive Wizard Overview, Accessing the Archive Wizard

Contents

Accordent PresenterPRO v User’s Manual Important Notice 1. INTRODUCING ACCORDENT PRESENTERPRO Table of Contents5. INTRODUCTION TO AND USING THE PRESENTATION MANAGER 6. PREPARING TO LAUNCH A PRESENTATION9. ARCHIVING A PRESENTATION 7. USING THE ACCORDENT POWERPOINT ADD-IN8. LAUNCHING A PRESENTATION 1. Introducing Accordent PresenterPRO 1.1 Introducing Accordent PresenterPROHardware 2. System Requirements2.1 System Requirements for Accordent PresenterPRO Presenter Software3.2 Installing & Registering Accordent PresenterPRO 3. Installation & Registration3.1 Installation & Registration Overview Required fields are indicated with a red asterisk The Proxy Settings fields will appear See Figure The “Proxy Settings” fields provide the following options3.3 Installing the PE-Controller 2. When the Welcome screen appears, click Next 5. On the Start Installation screen, click Next3.4 Installing the Accordent PowerPoint Add-In In the Add-Ins screen select Accordentv6.0 and click Close 4.1 Presentation Wizard Overview 4. Using The Presentation Wizard4.2 Using the Presentation Wizard Example Interface Logo/URL4.3 Project Info Page 4.3.1 Creating A Project Directory 4.3.2 Selecting A Publishing Type4.4 Interface Options Page In addition to a video/audio window, a template interface may include GeneralChat SlidesRegistration Advanced FeaturesInteractive 4.4.1 Selecting An Interface4.4.2 Completing The “General” Screen Titles and Sub-Titles Speaker Name and Date & TimeLogos & URLs Downloadable DocumentChaptering & Closed Captioning 4.5 Slide & PDF Import Screen4.5.1 Importing Slides & PDFs Page Accordent PresenterPRO will default to 80% image compression quality 4.5.2 Converting Slides to JPG or GIF4.5.3 Display Slide Titles 4.5.5 Enable Slide Navigation 4.5.4 Display Slide Notes4.6.2 Moderated Q&A 4.6 Q&A Screen4.6.1 Email Q&A 4.7.1 Use Included Chat Solution 4.7 Chat Screen4.9 Registration Screen 4.7.2 Use Custom Chat Solution4.8 Interactive Screen Page 4.10 Advanced Screen Example 4.11 Publishing Information 4.11.1 Completing The Publishing Information Fields 4.11.2 Completing the FTP/SFTP Fields“Sub Directory” Field “Password” Field“User” Field “Port” Field4.11.3 Completing The UNC Fields 4.11.5 Using Advanced FTP SettingsClick Advanced Settings See Figure 4.11.4 Selecting A Web Server“Off/On” Fields “Firewall Host” Field “Firewall Password” Field“Firewall Type” Fields “Firewall Port” Field4.12.1 Entering Media Locations 4.12.2 Enabling An Individual Stream 4.12.3 In-Band & Out-of-Band Synchronization4.12.4 Selecting In Band & Configuring the PE-Controller Configuring The PE-ControllerMain Screen After completing the PE-Controller Configuration fields, click OK The View Config screen is shown in FigureWindows Media Screen The “Manage Profiles” screen will appear See Figure RealProducer Screen To configure an input, click Stream See Figure The input device configuration screen will appear See FigureRelay Screen 4.12.5 Initiating the PE-Controller Service Page These fields should be completed as follows Fig. 4-111 MS 4.12.7 Configuring for Closed CaptioningFig. 4-109 RN In the “Closed Captioning” section, first click Enable See Figure Page 4.12.8 Testing the Encoder 4.12.9 Using Out-Of-Band Interface Update Interval 4.12.10 Using Auxiliary Audio/Video Sources Out-of-Band Only 4.12.11 Inputting Clip Information 4.13 Distribute Content Page 4.14 Using Configuration Files 4.14.1 Saving a Configuration File4.14.2 Accessing a Configuration File 5.1.1 Slide Preview & Publish 5. Introduction To And Using The Presentation Manager5.1 Presentation Manager Overview 5.1.2 URL Preview & Publish 5.1.3 Interactive Preview & Publish5.1.4 Chapters Screen 5.1.5 Moderated Q&A5.1.6 Registration 5.1.7 Event Launch & Event Record5.1.8 Starting A Practice Run 5.2 Managing & Publishing Slides5.2.1 Slide Preview 5.2.2 Slide Preview & Publish5.2.3 Slide Auto-Publish 5.2.4 Last Minute Slide & PDF ImportThe Import Slides window will appear See Figure 5.3 Managing & Publishing URLs 5.3.1 Preparing URLs 5.3.2 Saving & Opening A URL List 5.3.3 Targeting URLs 5.3.4 Publishing URLs 5.4 Creating & Publishing Interactive Content 5.4.1 Selecting An Interactive Content Type Trivia 5.4.2 Displaying or Hiding Answer ResultsSurvey Image5.4.3 Adding & Deleting Interactive Content 5.4.4 Saving & Opening An Interactive Content List 5.4.5 Publishing Interactive Content Custom chapters 5.5.1 Creating Chapters Automatically 5.5 Creating & Editing ChaptersAutomatic By Slide By URL By Interactive5.6 Using Moderated Q&A 5.5.2 Creating Custom ChaptersTo access the “Moderated Q&A” screen, click Q&A See Figure If the registration feature is being used in conjunction with Moderated Q&A, additional information about the person that submitted the question can be accessed by double-clicking on the submitted question See Figure 5.7 Using the Registration Page 6.2 In-Band & Out-Of-Band Preparation 6. Preparing To Launch A Presentation6.1 Pre-Launch Preparation 6.2.1 Out-of-Band6.2.2 Setting Encoding Time Offsets 6.2.3 Auxiliary Media Time Offset 6.2.4 In-Band Distribution6.3 Testing Presentation Settings 7. Using The Accordent PowerPoint Add-In 7.1 Using The Accordent PowerPoint Add-InThe Accordent PowerPoint Add-In will appear See Figure Page 8. Launching A Presentation 8.1 Launching A Presentation8.2 Controlling Presentation Events 8.3 Stopping A PresentationPage 9.1 Archive Wizard Overview 9.2 Accessing the Archive Wizard9. Archiving A Presentation 9.3 Using the “Event Details” Page Timing must always be input in the hhmmss format 9.3.1 Editing Publish Times9.3.2 Adding Slides & URLs The “New Event Information” fields will appear See Figure Once a slide is selected or a URL entered, click Add See Figure9.3.3 Deleting Non-Streaming Content 9.3.4 Using The Event Time Shift To Edit Events 9.4 Editing Chapters 9.4.1 Editing Chapter Times & Titles 9.4.2 Using Chapter Event Time Shift To Edit Chapters The Media Locations page will appear See Figure 9.5 Inputting Media LocationsOnce all edits have been completed, click Next See Figure Page 9.5.1 Cropping A Presentation Directory 9.6 Creating & Publishing Archived Media9.6.1 Publication to CD or File Server 9.6.2 Creating & Publishing Media For On Demand Use 9.6.3 Streaming Media Upload Information “User” Field FTP/SFTP Transfer Information“FTP/SFTP Server IP” Field “Sub Directory” Field Completing The UNC Fields“Password” Field “Port” Field9.6.4 Completing the Web Content Page Page 9.7 Distributing A Presentation Done