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Polycom 6.1 user manual Installation & Registration Overview

Models: 6.1

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3. Installation & Registration

3.1 Installation & Registration Overview

Accordent PresenterPRO, the PE-Controller and the Accordent PowerPoint Add- In are included together on the same installation disc or electronic link. As soon as the installation disc is inserted or the download link is clicked, a prompt will ask which application(s) should be installed.

Since you may want Accordent PresenterPRO, the PE Controller and the Accordent PowerPoint Add-In to be installed on different machines, it is important to select only the application(s) that you want installed on a particular machine.

An Internet connection is required to install Accordent PresenterPRO, the PE- Controller and the Accordent PowerPoint Add-In.

3.2 Installing & Registering Accordent PresenterPRO

After closing all open programs, follow the steps below to install Accordent PresenterPRO.

1.If you are installing Accordent PresenterPRO via disc, insert the Accordent PresenterPRO installation disc into the CD-ROM drive. Open the “My Computer” folder. Double-clickthe CD-ROM drive icon.

If you are using an electronic link to install Accordent PresenterPRO, click Open on the “File Download” screen to begin the installation process. To complete the process, follow the steps below:

2.When the Welcome screen appears, click Next.

3.On the Destination Location screen, either select a location for Accordent PresenterPRO using the Browse button or use the default setting and click Next.

4.On the Select Components screen, select PresenterPRO and click Next. (You may also select “Manuals” if would like a digital copy of the Accordent PresenterPRO manuals on the same machine).

5.On the Start Installation screen, click Next. Accordent PresenterPRO will begin installing.

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Polycom 6.1 user manual Installation & Registration Overview, Installing & Registering Accordent PresenterPRO

Contents

Accordent PresenterPRO v User’s Manual Important Notice 1. INTRODUCING ACCORDENT PRESENTERPRO Table of Contents5. INTRODUCTION TO AND USING THE PRESENTATION MANAGER 6. PREPARING TO LAUNCH A PRESENTATION9. ARCHIVING A PRESENTATION 7. USING THE ACCORDENT POWERPOINT ADD-IN8. LAUNCHING A PRESENTATION 1. Introducing Accordent PresenterPRO 1.1 Introducing Accordent PresenterPRO2. System Requirements 2.1 System Requirements for Accordent PresenterPROHardware Presenter Software3.2 Installing & Registering Accordent PresenterPRO 3. Installation & Registration3.1 Installation & Registration Overview Required fields are indicated with a red asterisk The Proxy Settings fields will appear See Figure The “Proxy Settings” fields provide the following options3.3 Installing the PE-Controller 2. When the Welcome screen appears, click Next 5. On the Start Installation screen, click Next3.4 Installing the Accordent PowerPoint Add-In In the Add-Ins screen select Accordentv6.0 and click Close 4. Using The Presentation Wizard 4.2 Using the Presentation Wizard4.1 Presentation Wizard Overview Example Interface Logo/URL4.3 Project Info Page 4.3.1 Creating A Project Directory 4.3.2 Selecting A Publishing Type4.4 Interface Options Page General ChatIn addition to a video/audio window, a template interface may include SlidesAdvanced Features InteractiveRegistration 4.4.1 Selecting An Interface4.4.2 Completing The “General” Screen Titles and Sub-Titles Speaker Name and Date & TimeLogos & URLs Downloadable DocumentChaptering & Closed Captioning 4.5 Slide & PDF Import Screen4.5.1 Importing Slides & PDFs Page Accordent PresenterPRO will default to 80% image compression quality 4.5.2 Converting Slides to JPG or GIF4.5.3 Display Slide Titles 4.5.5 Enable Slide Navigation 4.5.4 Display Slide Notes4.6.2 Moderated Q&A 4.6 Q&A Screen4.6.1 Email Q&A 4.7.1 Use Included Chat Solution 4.7 Chat Screen4.9 Registration Screen 4.7.2 Use Custom Chat Solution4.8 Interactive Screen Page 4.10 Advanced Screen Example 4.11 Publishing Information 4.11.1 Completing The Publishing Information Fields 4.11.2 Completing the FTP/SFTP Fields“Password” Field “User” Field“Sub Directory” Field “Port” Field4.11.5 Using Advanced FTP Settings Click Advanced Settings See Figure4.11.3 Completing The UNC Fields 4.11.4 Selecting A Web Server“Off/On” Fields “Firewall Password” Field “Firewall Type” Fields“Firewall Host” Field “Firewall Port” Field4.12.1 Entering Media Locations 4.12.2 Enabling An Individual Stream 4.12.3 In-Band & Out-of-Band Synchronization4.12.4 Selecting In Band & Configuring the PE-Controller Configuring The PE-ControllerMain Screen After completing the PE-Controller Configuration fields, click OK The View Config screen is shown in FigureWindows Media Screen The “Manage Profiles” screen will appear See Figure RealProducer Screen To configure an input, click Stream See Figure The input device configuration screen will appear See FigureRelay Screen 4.12.5 Initiating the PE-Controller Service Page These fields should be completed as follows Fig. 4-111 MS 4.12.7 Configuring for Closed CaptioningFig. 4-109 RN In the “Closed Captioning” section, first click Enable See Figure Page 4.12.8 Testing the Encoder 4.12.9 Using Out-Of-Band Interface Update Interval 4.12.10 Using Auxiliary Audio/Video Sources Out-of-Band Only 4.12.11 Inputting Clip Information 4.13 Distribute Content Page 4.14 Using Configuration Files 4.14.1 Saving a Configuration File4.14.2 Accessing a Configuration File 5.1.1 Slide Preview & Publish 5. Introduction To And Using The Presentation Manager5.1 Presentation Manager Overview 5.1.2 URL Preview & Publish 5.1.3 Interactive Preview & Publish5.1.4 Chapters Screen 5.1.5 Moderated Q&A5.1.6 Registration 5.1.7 Event Launch & Event Record5.1.8 Starting A Practice Run 5.2 Managing & Publishing Slides5.2.1 Slide Preview 5.2.2 Slide Preview & Publish5.2.3 Slide Auto-Publish 5.2.4 Last Minute Slide & PDF ImportThe Import Slides window will appear See Figure 5.3 Managing & Publishing URLs 5.3.1 Preparing URLs 5.3.2 Saving & Opening A URL List 5.3.3 Targeting URLs 5.3.4 Publishing URLs 5.4 Creating & Publishing Interactive Content 5.4.1 Selecting An Interactive Content Type 5.4.2 Displaying or Hiding Answer Results SurveyTrivia Image5.4.3 Adding & Deleting Interactive Content 5.4.4 Saving & Opening An Interactive Content List 5.4.5 Publishing Interactive Content 5.5 Creating & Editing Chapters AutomaticCustom chapters 5.5.1 Creating Chapters Automatically By Slide By URL By Interactive5.6 Using Moderated Q&A 5.5.2 Creating Custom ChaptersTo access the “Moderated Q&A” screen, click Q&A See Figure If the registration feature is being used in conjunction with Moderated Q&A, additional information about the person that submitted the question can be accessed by double-clicking on the submitted question See Figure 5.7 Using the Registration Page 6. Preparing To Launch A Presentation 6.1 Pre-Launch Preparation6.2 In-Band & Out-Of-Band Preparation 6.2.1 Out-of-Band6.2.2 Setting Encoding Time Offsets 6.2.3 Auxiliary Media Time Offset 6.2.4 In-Band Distribution6.3 Testing Presentation Settings 7. Using The Accordent PowerPoint Add-In 7.1 Using The Accordent PowerPoint Add-InThe Accordent PowerPoint Add-In will appear See Figure Page 8. Launching A Presentation 8.1 Launching A Presentation8.2 Controlling Presentation Events 8.3 Stopping A PresentationPage 9.1 Archive Wizard Overview 9.2 Accessing the Archive Wizard9. Archiving A Presentation 9.3 Using the “Event Details” Page Timing must always be input in the hhmmss format 9.3.1 Editing Publish Times9.3.2 Adding Slides & URLs The “New Event Information” fields will appear See Figure Once a slide is selected or a URL entered, click Add See Figure9.3.3 Deleting Non-Streaming Content 9.3.4 Using The Event Time Shift To Edit Events 9.4 Editing Chapters 9.4.1 Editing Chapter Times & Titles 9.4.2 Using Chapter Event Time Shift To Edit Chapters The Media Locations page will appear See Figure 9.5 Inputting Media LocationsOnce all edits have been completed, click Next See Figure Page 9.5.1 Cropping A Presentation Directory 9.6 Creating & Publishing Archived Media9.6.1 Publication to CD or File Server 9.6.2 Creating & Publishing Media For On Demand Use 9.6.3 Streaming Media Upload Information “User” Field FTP/SFTP Transfer Information“FTP/SFTP Server IP” Field Completing The UNC Fields “Password” Field“Sub Directory” Field “Port” Field9.6.4 Completing the Web Content Page Page 9.7 Distributing A Presentation Done